Educator Resources

Professional Development Offerings and Special Announcements

BESIS Online Video Webinar Training

Relevant to:  All schools

Event:  Various Dates/Times

In order to complete the Bilingual Education Student Information Survey by May 23, your school is encouraged to participate in one of the online webinars available.  These sessions are available only to DOE employees.  Click here to sign up.  You MUST sign up using your DOE email account. 

Order Chinese and Spanish (ELE) Reading Assessments                                                                    

Relevant to:  All schools

Deadline: May 1, 2014

Event:  May 19 and 20, 2014

All students who receive native language arts instruction in Chinese must take the Chinese Reading Assessment, and all students who receive native language arts instruction in Spanish must take the Spanish (ELE) Reading Assessment. If your school offers native language arts instruction in either Chinese or Spanish, please order and administer exams in accordance with the following information:

·         Order the Chinese Reading Assessment by May 1 and administer the assessment on May 19. For more information, review this administration memo.

·         Order the Spanish (ELE) Reading Assessment by May 1 and administer the assessment on May 20. For more information, review this administration memo.

For questions, please contact Rita Magier.




Relevant to:  all schools

Event: May 5 – 16, 2014

Schools must administer the New York State English as a Second Language Achievement Test (NYSESLAT) to all English Language Learners annually to measure progress in English language acquisition and to determine continued eligibility for ELL services for the following year. In order for students to receive a valid score, schools must administer all four subtests (speaking, reading, listening and writing) of the NYSESLAT to students between May 5, 2014 and May 16, 2014.  Schools are highly encouraged to review their test records to ensure all eligible students have been administered the NYSESLAT.    For best practices on administering the NYSESLAT, see the NYSESLAT Administration Best Practices Overview. For questions, please contact your Senior ELL CPS.



English Language Acquisition Needs Determination (ELAND) Review Process   

Relevant to:  All schools

Deadline: May 9, 2014

As shared in the August 27 edition of Principals’ Weekly, you should use the English Language Acquisition Needs Determination (ELAND) review process to determine if an English Language Learner (ELL) has a disability that is the determinant factor preventing him or her from reaching proficiency on the NYSESLAT, has sufficient English skills to benefit from instruction in English, and does not require ELL services. Only students who meet all criteria outlined in the ELAND review procedures may be declassified as ELLs, will not require ELL services, and will not be required to take the NYSESLAT.   


If you and your staff have completed ELAND reviews for these students, you should be aware of an update to the required step in the process for entering information from the reviews into ATS. To enter this information, your staff members should generate an ELAND review form using the new ELAN function in ATS, complete the form, and scan it into ATS for each student they reviewed, regardless of outcome, by May 9. For more guidance on the ELAND review process, review the memo, FAQ, and webinar, posted on the ELAND Review Procedures Intranet page.


Note that if you completed an ELAND review for a student and the review resulted in a determination that the student does not require ELL services, you do not need to administer the NYSESLAT to that student, even if you received a pre-slugged answer document for him or her.  For questions, contact your Senior ELL CPS.



Using Technology as a Vehicle for All Students to Access the Common Core Standards

Open to: All elementary educators who service ELLs grades 2 – 5

Event: May 15 and May 29, 2014; 8:00 a.m. – 4:00 p.m.

Location: Museum of the City of New York, Manhattan

OELL is offering teachers of literacy instruction for ELLs in grades 2 through 5 an opportunity to attend a two-day workshop entitled, “Using Technology as a Vehicle for All Students to Access the Common Core Standards.”  This institute, being offered in collaboration with Digital Age Learning, will support effective teacher practice in the planning of differentiated instruction using technology as a tool to promote student engagement and as a vehicle towards promoting cognitively challenging, interactive, authentic curricular content.  The workshops are scheduled for May 15, 2014 and May 29, 2014, 8:00 a.m. – 4:00 p.m. Participants must bring a smart device, such as an iPad or a laptop that has built in wireless access, and have some experience using technology as a resource in the classroom. All participants will develop and share a literacy-based lesson that uses technology to provide differentiated instruction for ELLs; teachers who attend both sessions in their entirety will receive compensation as per contractual agreement. Please register early, as space is limited; for more information, contact Yuderquis Santos



STEM Conference:  A Platform to Success: Building Academic Language for English Language Learners in Mathematics and Science

Open to:  All schools

Event: May 16, 2014; 8:00 a.m. - 3:00 p.m.

All educators and administrators can register for this one-day conference on how academic language represents the next step in ensuring excellence in Math and Science education for English Language Learners. Keynote remarks and breakout sessions will be conducted by leading experts in the field, local educators, and educational leaders.  Participants will be provided with a solid theoretical framework, research-proven approaches, and a network of resources to advance their knowledge and understanding of the importance of building academic language for all ELLs, so as to increase students’ opportunities of choosing a STEM career.  This event, a collaborative effort between the NYCDOE Office of ELLs and NYU Steinhardt, will be held Friday, May 16, from 8:00 a.m. to 3:00 p.m. To register, click here; for more information, please contact Dionisio Rodriguez.



Ensure BESIS and ELL Student Data are Complete

Relevant to:  All schools

Deadline: May 23, 2014

The New York State Education Department uses ELL data to determine funding and support available to schools for the 2014-15 school year. To ensure that your data is accurate, please ask your staff to review and enter information that may be missing for students by May 23Schools should ensure that this data reflects the courses and services provided to each student up to and including May 2 or, if applicable, reflects the last course or service provided to a student prior to his or her discharge. To review and update your school’s information, complete the following steps:

o      Review the program codes that indicate the types of bilingual services your school offers using the BEPG screen in ATS. Note that, as for April 2014, there are new codes for indicating the type of bilingual program your school offers; therefore, you should update your program codes even if you previously completed this step.

o      Review the BNDC screen to ensure that all courses and/or programs the student has received up to and including May 2 are indicated.

For further information, contact your Senior ELL CPS.



Boosting ELL Achievement through Teacher Practice – Save the Date

Open to:  Middle and high school teachers of ELLs  

Event: June 5, 2014; 8:30 a.m. – 3:00 p.m.

Middle and high school administrators and teachers of ELLs are encouraged to save the date for this Chancellor’s Day conference, where participants will learn about research based practices for ELLs. Keynote presentations will include remarks by Dr. Diane August (America Institute for Research) and Dr. Aida Walqui (WestEd). This event will be held on Thursday, June 5, from 8:30 a.m. to 3:00 p.m. 



A Note Regarding Surveymonkey Registration

OELL currently uses Surveymonkey to support registration.  When one of our events has reached capacity and cannot accommodate any additional participants, you will encounter the following Surveymonkey message: “This survey is currently closed. Please contact the author of this survey for further assistance.”  If you are inclined, please email OELL expressing both the name of the session and your desire to attend.  You will be notified via email if an additional session is created.



Nuts and Bolts of ELL-Specific Topics for New ELL Coordinators

Open to:  All new school-based administrators and teachers

Event: March 3 through June 12, 2014; times and locations vary

This full-day workshop will provide an introduction to ELL topics including the regulations that govern ELL education, demographic and performance information, the ELL identification process, and ATS reports for ELLs.  It will also include a brief introduction to the Language Allocation Policy and Title III Plans.  This session is specifically designed to be an introduction for new ELL administrators and coordinators.  School-based administrators and teachers may register here; for further information, please contact your Senior ELL CPS.



Secretary Training on ELL-Specific Topics

Open to:  New Pupil Accounting Secretaries (PAS) as well as seasoned PAS needing a refresher

Event: March 21 through June 13, 2014; times and locations vary

Pupil accounting secretaries are invited to a half-day training session which will cover ELL-related matters, such as what governs ELL education, who our ELLs are, readmits and transfer students, PreK-12 registration, and many ATS functions.  This training will help secretaries support ELL education in the schools, as well as provide the information necessary to help them facilitate their important roles.  Click here to register; for further information on this training, please contact your Senior ELL CPS.



New York State Education Department Blueprint for English Language Learners (ELLs) Success

In the coming months, we encourage you to consider reviewing and sharing the recently released NYSED Blueprint for English Language Learners (ELLs) Success, a statewide framework of eight guiding principles to prepare ELLs for success.  The NYSED developed the principles “as a statewide framework aimed to clarify expectations for administrators, policymakers, and practitioners to prepare ELLs for success, beginning in Prekindergarten, to lay the foundation for college and career readiness. These principles are intended to provide guidance, resources, and support to districts, schools, and teachers, as well as to promote a better understanding and appreciation of Bilingual Education, English as a Second Language, and Foreign Language Studies.”  Additional research featuring leaders in ELL research and best practices are available on the OELL website here



Materials and Resources from the Middle School Literacy and Leadership for ELLs Institute

Resource for:  Middle school administrators and educators

In collaboration with Harvard Graduate School of Education, OELL developed a nine-day institute, running from October 2013 to May 2014, for middle school principals and their school-based instructional leaders.  This institute is designed to address the challenges faced by middle school instructional leaders serving linguistically diverse populations, including how to ensure that classrooms and instruction are designed to develop students’ advanced literacy skills .  Meeting once a month, sessions focus on developing participants’ core knowledge about ELLs’ literacy development; the design and implementation of literacy instruction to advance ELLs’ academic achievement; and how to lead for literacy success. Materials have been added to reflect the Institute’s March sessions.  Please click here to review related materials and resources; email Stela Radovanovic with any additional questions.




Opportunities offered by organizations outside of the DOE


Whitney Museum’s Youth Insights Introductions
Open to: English Language Learners, grades 10-12

Application deadline:  June 2, 2014

Event:  Mondays, Tuesdays, and Wednesdays; July 1–31, 2014; 10:00 a.m.– 1:00 p.m.

Youth Insights Introductions is a free summer program for high school students who are English Language Learners. The program welcomes teens in grades 10-12 to the Whitney Museum to explore, discover, and discuss American art, and to create original works of art and writing.  More information can be found hereApplications are due by June 2, 2014, and require students to submit one letter of recommendation from a teacher or guidance counselor.  Students and teachers should contact the Whitney Museum’s Office of Youth Programs with any questions about the application process by calling (212) 570-7752 or emailing



STARTALK Summer Hindi Language Program

Open to:  Middle and high school students

Event:  July 1 – July 31, 2014; 8:30 a.m. – 2:30 p.m. **please note amended dates

Location:  Thomas A. Edison High School, Jamaica, Queens

Through the STARTALK Summer Hindi Language Program, students interested in learning Hindi will undergo an intensive language program, in addition to attending field trips and cultural shows, and visiting various museums and temples.  The program will be held at Thomas A. Edison High School (165-65 84th Avenue, Jamaica, NY 11432).  Registration is ongoing.  Placement and orientation will be on Friday, June 27 and Monday, June 30, from 9:00 a.m. – 1:00 p.m.  Classes will be held from Tuesday, July 1 to Thursday, July 31 from 8:30 a.m. to 2:30 p.m.  Students will have an opportunity to receive high school foreign language credit as well as earn college credit from NYU. For information, please visit the Startalk website or email Sushma Malhotra.