New York State Education Department UPK Regulations
Commissioner's Regulations - Sections 117.1-3
2014-15 NYCDOE Regulations
NYCDOE and NYC ACS require both valid and reliable developmental screening and valid and reliable authentic child assessment for all programs (UPK and/or EarlyLearn).
All programs must use a valid and reliable developmental screening tool for all pre-K students and report the results of the screening to the Division of Early Childhood Education (DECE). Commonly used developmental screenings include:
- Early Screening Inventory – Revised (ESI-R)
- Ages and Stages Questionnaires – Third Edition (ASQ-3)
- Brigance Inventories System II
Please note that the DECE will only provide materials and training for the ESI-R.
· All schools with pre-k programs must administer the Early Screening Inventory – Revised (ESI-R) or a comparable developmental screening tool (either Ages and Stages Questionnaires – Third Edition (ASQ-3) or Brigance Inventories System II) to all children, in English, except those with IEPs, by December 1st.
· All data must be entered within 21 calendar days of each student's screen.
· All students who need to be rescreened should be rescreened within 8-10 weeks from their initial screen.
The ESI-R is designed to capture potential developmental delays, possible giftedness, and whether English language acquisition support is needed. Teachers administering developmental screenings should take into consideration the needs and backgrounds of the children they are screening, and ensure that they are being culturally, linguistically, and developmentally responsive.
ACS programs only: Children continuing from the three- to four-year-old year in the same program should be screened in the three-year-old year. A second screening does not need to be administered in the four-year-old year; the spring authentic assessment data collection will be used to alert the program of any child with possible developmental delays, who is possibly gifted or who possibly is limited English proficient. The data for these children still need to be input into the system, please email Medo Soliman at Msoliman4@schools.nyc.gov for details.
Guidance for Screening
· When screening, if a child in your class is unable to complete the developmental screening in English or Spanish, the screen should be marked as "OK" when entering the data and the pre-k program should work to provide the child with English language acquisition support and instruction, as well as send the language letter (see below) to parents.
· If a child in your class has an IEP, they are exempt from screening. IEP exemption letters (see below) should be sent to parents of children with IEPs.
· If a child scores below the ‘refer’ cutoff on the ESI-R, or below the referral cutoff on a comparable developmental screening, the family must be referred to the Committee on Special Education for information about evaluation services. Referral cutoffs are available in the ESI-R manual, and are differentiated by age.
· All families should be informed about their Gifted & Talented options. Additionally, if a child scores above 23 for 3:6-3:11 year olds, above 30 for 4:0-4:5 year olds, or above 25 for 4:6-4:11 year olds on the ESI-R, the family should receive the Gifted & Talented information letter (see below). If you have questions about the cutoff score on comparable developmental screening tools for referring children to the Gifted & Talented Office
· ESI-R scores should not be recorded. You should only record if a child was OK, Referred, or needs to be Rescreened. All score sheets should be shredded at the end of the school year.
Letters to Parents
All pre-K students enrolled in the current school year in NYC Department of Education public schools as well as contracted Community Based Early Childhood Centers (CBECCs) are to be screened. If a student is identified as a child with special needs, has an IEP and is receiving Special Education services, then the child is not to be screened. When screening, if a child in your class is unable to complete the developmental screening in English or Spanish, the pre-k program should work to provide the child with English language acquisition support and instruction. Please send parent letter home to apprise parents of this information (these letters will be available shortly).
DECE provides the ESI-R Kit. Kits from last year need to be re-used. Public schools and CBOs will be sent additional materials in the beginning of September. Kits include:
· Examiner's Manual
· Four shape and six picture cards
· 10 blocks
· Rubber Ball
· Toy Car
· Reusable 8-foot measuring tape
· Tote Bag
If you need to order additional materials, please contact Shevy Schick at Eschick@schools.nyc.gov.
Teachers will need to provide the following additional materials:
(NOTE: Materials must be standardized to the following requirements to maintain the validity of the screening.)
· Cardboard/manila file folder (to be used as a screen)
· 2 sheets of construction paper, 8 ½” x 11” ( building surface)
· Plain white paper, 8 ½” x 11”
· Pencil without an eraser
The ESI-R data submission instructions are available here.
Public school teachers can enter data using Payroll Portal under the DOE Applications tab, using UPK Survey at: https://payrollportal.nycboe.net/payrollportalweb/main.aspx
CBO teachers can enter data using Vendor Portal at: http://vendorportal.nycenet.edu/VendorPortal/login.aspx?expires=1
· ESI-R Age Calculator click here
This webpage is for early childhood educators and administrators; it contains copyright protected material that is critical for educators and administrators to have to implement ESI-R. It is a violation of copyright to share this information beyond your school.