Early Childhood

ESI-R (Early Screening Inventory-Revised)

Regulations

New York State Education Department UPK Regulations

Commissioner's Regulations - Sections 117.1-3

2014-15 NYCDOE Regulations
NYCDOE and NYC ACS require both valid and reliable developmental screening and valid and reliable authentic child assessment for all programs (UPK and/or EarlyLearn).


All programs must use a valid and reliable developmental screening tool for all pre-K students and report the results of the screening to the Division of Early Childhood Education.

Child screening tools are designed to capture potential developmental delays, possible giftedness, and whether English language acquisition support is needed. Commonly used developmental screenings include:

·         Early Screening Inventory – Revised (ESI-R)

Please note that the DECE will only provide materials and training for the ESI-R.

·         Ages and Stages Questionnaires – Third Edition (ASQ-3)

·         Brigance Inventories System II

Teachers administering child screenings should take into consideration the needs and backgrounds of the children they are screening, and ensure that they are being culturally, linguistically, and developmentally responsive. 

 

Timeline

·         All schools with pre-k programs must administer the Early Screening Inventory – Revised (ESI-R) or a comparable developmental screening tool (either Ages and Stages Questionnaires – Third Edition (ASQ-3) or Brigance Inventories System II) to all children, in English or Spanish, except those with IEPs, by December 1st.

·         All data must be entered within 21 calendar days of each student's screen. 

·         All students who need to be rescreened should be rescreened within 8-10 weeks from their initial screen. 

 

Guidance for ACS programs

Children continuing from the three-to four-year-old year in the same program should be screened in the three-year-old year. A second screening does not need to be administered in the four-year-old year; authentic assessment data collection will be used to alert the program of any child with potential developmental delays, possible giftedness, and whether English language acquisition support is needed.  Prior year child screening data needs to be entered into the vendor or payroll portal. Please email Medo Soliman at Msoliman4@schools.nyc.gov for details. 

Guidance for Screening

·         If a child in your class has an IEP, they are exempt from screening. IEP Exemption letters (see below) should be sent to parents of children with IEPs.

·         If a child in your class is unable to complete the developmental screening in English or Spanish, the screen should be marked as "OK" when entering the data into the vendor or payroll portal. The pre-k program should work to provide the child with English language acquisition support and instruction, as well as send the Language Exception letter (see below) to parents.

·         If a child scores below the ‘refer’ cutoff on the ESI-R, or below the referral cutoff on a comparable developmental screening, the family must be referred to the Committee on Special Education for information about evaluation services.  Referral cutoffs are available in the ESI-R manual, and are differentiated by age.

·         All families should be informed about their Gifted & Talented options. Refer to the Gifted & Talented Office  for information.

·         ESI-R numeric scores should not be entered into the vendor or payroll portal. You should only enter ‘OK’, ‘Referred’, or ‘Needs to be Rescreened’. 

·         All score sheets should be stored in a secure location and shredded at the end of the school year. 

 

Letters to Parents
All pre-K students enrolled in the current school year in NYC Department of Education public schools as well as contracted Community Based Early Childhood Centers (CBECCs) are to be screened. Please send the following Introduction to Child Screening parent letter home to apprise parents of this information.


English

العربية (Arabic)

Bengali

中文, 廣東話 (Chinese)

Français (French)

Kreyòl Ayisyen (Haitian Creole)

한글 , 한국어 (Korean)

Русский (Russian)

Español (Spanish)

اردو (Urdu)

If a student is identified as a child with special needs, has an IEP and is receiving Special Education services, then the child is not to be screened. Please send the following IEP Exemption parent letter home to apprise parents of this information.

English

العربية (Arabic)

Bengali

中文, 廣東話 (Chinese)

Français (French)

Kreyòl Ayisyen (Haitian Creole)

한글 , 한국어 (Korean)

Русский (Russian)

Español (Spanish)

اردو (Urdu)

If a child in your class is unable to complete the developmental screening in English or Spanish, the pre-k program should work to provide the child with English language acquisition support and instruction.  Please send the following Language Exception parent letter home to apprise parents of this information.

English

العربية (Arabic)

Bengali

中文, 廣東話 (Chinese)

Français (French)

Kreyòl Ayisyen (Haitian Creole)

한글 , 한국어 (Korean)

Русский (Russian)

Español (Spanish)

اردو (Urdu)


Materials

The Division of Early Childhood Education (DECE) provides the ESI-R Kit. Kits from last year need to be re-used.

Kits include:  

·         Examiner's Manual

·         Four shape and six picture cards

·         10 blocks

·         Button

·         Rubber Ball

·         Toy Car

·         Reusable 8-foot measuring tape

·         Tote Bag


If you need to order ESI-R materials, please contact Shevy Schick at Eschick@schools.nyc.gov.

 

Teachers will need to provide the following additional materials:
Please note, materials must be standardized to the following requirements to maintain the validity of the screening.

·         Cardboard/manila file folder (to be used as a screen)

·         2 sheets of construction paper, 8 ½” x 11” ( building surface) 

·         Plain white paper, 8 ½” x 11”

·         Pencil without an eraser

 

Data Submission

ESI-R data entry instructions are available here.

·         Public school teachers can enter data using Payroll Portal under the DOE Applications tab, using UPK Survey at: 

https://payrollportal.nycboe.net/payrollportalweb/main.aspx

·         CBO teachers can enter data using Vendor Portal at:

http://vendorportal.nycenet.edu/VendorPortal/login.aspx?expires=1

 

Additional Resources

·         ESI-R Age Calculator click here  

 This webpage is for early childhood educators and administrators; it contains copyright protected material that is critical for educators and administrators to have to implement ESI-R. It is a violation of copyright to share this information beyond your school.