Below are a list of tips to help parent coordinators/parent leaders prepare for Parent-Teacher Conferences. Visit the Parents and Families
page for additional resources and information for families.2016-2017 CITYWIDE PARENT-TEACHER CONFERENCE DATES
Parent-teacher conferences will be held on the following dates:
- October 26-27: Middle School
- November 2-3: Elementary School
- November 15-16: D75 School Programs
- November 17-18: High School
- March 6-7: D75 School Programs
- March 8-9: Elementary School
- March 15-16: Middle School
- March 23-24: High School
View the Parent-Teacher Conference Memo on the Calendars' page
for a complete listing of dates.
PREPARE FOR PARENT TEACHER CONFERENCESCommunicate with families by:
Sending a thank you note after the conference to keep communication open.
- Sending home an invitation that includes information about parent teacher conferences in your school. Have your principal review and approve the letter. Decide whether the letter comes from the principal or you.
- Placing flyers for the event in local businesses (e.g., laundromats, bodegas, public bulletin boards), electronic mailing lists, your school website, and newspapers; discuss with your principal, SLT and PA/PTA.
- Ensuring all material translated into the languages appropriate for your parent community.
- Printing and sharing the following resources:
Create a center of operations:
- Set up a table near the main entrance of the school.
- Have a parent volunteer at the table at all times. This allows parents who are new to the school to meet at least one experienced parent.
- Provide a school calendar featuring upcoming meetings, events, and workshops. Have invitations and flyers for upcoming events ready to distribute.
- Work with your PA/PTA to arrange for parent escorts or tours
- Work with your principal to arrange for photos of all school staff members to be displayed. A short bio of each teacher is a nice touch.
- Provide parents with a map of your school. For each grade level, highlight the locations of each teacher's room.
- Share information with your parent community on special education reform.
Ask every parent who comes in during parent-teacher conferences what activities he/she would like to participate in at your school. Try to gauge their interest level to suggest ways they can be involved, from minimal, (e.g., be a greeter at an event) to pull-out-the-stops, (e.g., lead a volunteer effort to coordinate an event).
Meet the Language Interpretation Needs of Families
Have interpreters ready to greet parents and provide assistance. If possible, utilize bilingual parent volunteers. Schools can also directly connect with Language Line to obtain an interpreter in any of 200 languages any time of the day. Instructions on contacting Language Line are available on the Translation & Interpretation Unit's intranet web page.
Have copies available for parents to review your annual:
Help parents obtain log-in information for NYC Schools accounts:
Families will visit schools to get signed up for their NYC schools accounts, and principals will designate individual staff members (in some cases, Parent Coordinators) to use the Family Access Management tool to accomplish this. For details and resources, visit the Academic Policy and Systems page on the DOE intranet.
Track Conference Attendance
Be sure to keep an accurate record of the number of parents who participate in parent- teacher conferences. All parent-teacher conference attendance should be reported on the Parent Coordinator Activity Report during the week in which it was held. Please contact the Division of Family and Community Engagement at 212-374-4118 or FACE@schools.nyc.gov.
Schedule a Parents' Social Hour:
- Provide refreshments and make this a "getting to know you" session for parents.
- Highlight your school's recent achievements like increases in test scores, student winners of contests, PA/PTA fundraisers, athletic team wins, and scholarship winners. Create an attractive bulletin board to do this.
- Invite members of the City Council, Community Education Council or other community based organizations to tour the school. Use this opportunity to invite local merchants and business leaders with whom you could partner in the future.
Be proactive about providing information specific to the needs at each grade level:
- Elementary school parents may have a lot of questions about middle school articulation.
- If you are in a middle school, make sure you have information related to the high school admissions process and grade specific promotion policies on hand.
- For high school parents, keep information about graduation requirements, Regents exams, college admissions and financial aid ready.