Guides for Schools

HOW DO I ORDER NYSLIB ITEMS?

Q. HOW DO I ORDER NYSLIB ITEMS?
A. All library books and materials that are strictly for library use should be ordered using a "On-Line PURCHASE ORDER" via FAMIS.

Public and Non-Public Schools should place orders for AV Materials through DCP's electronic purchasing system.

A school can choose to use all their NYSLIB funding for approved AV materials or apportion a part for AV and part for traditional library/library reference books. This decision should be based on the individual school's need for the school year.

Periodicals/Magazines/Newspapers intended exclusively for library use may be purchased with NYSLIB funds.

Public Schools may order non-contract items with their ROC approval if required materials are unavailable from contracted vendors and/or can be purchased at a lower price. This is limited to purchases totaling no more than $14,900 per vendor/per district/per fiscal year. In such cases, the following procedures should be followed by public schools:

Items valued at $249.99 or more require three (3) bids.

These bids should be attached to a Purchase Order made out to the lowest bidder.

The Federal Taxpayer ID must appear on the Purchase Order or it will not be accepted. When soliciting bids (by phone or in writing), each bidder's ID must be recorded.

When using computer generated lists of titles for purchase, four copies of the printout must be attached to the Purchase Order. The printout should have, printed across the top (as a header):

Purchase Order Number
Name and Address of the School
Vendor Name and Address