Guides for Schools

MUST ITEMS PURCHASED WITH NYSLIB FUNDS BE MARKED?

Q. MUST ITEMS PURCHASED WITH NYSLIB FUNDS BE MARKED?
A. All items purchased with NYSLIB funds should be recorded in a separate inventory and marked as library copies. They should be clearly identified as Library Materials by recognized means, such as book pockets, labels and stamps. Trade books should be shelf-ready processed with pockets and labels fully cataloged for inclusion in a Central School Library.


Books purchased with NYSLIB funds must be stamped with the following:

PURCHASED WITH STATE MONEY
EDUCATION LAW 1985
SECTION 711, CHAPTER 53

All AV materials purchased with NYSLIB funds (338) must be similarly identified.

WHAT ARE THE ACCOUNTABILITY PROCEDURES?
Q. WHAT ARE THE ACCOUNTABILITY PROCEDURES?

A. NYSLIB encumbrances and available balances are maintained in the same way as Purchase Order charges are maintained against other budget codes. By approving NYSLIB orders, the School Principal and ROC Superintendent/Executive Director affirms that the cost of the order is within the funds available to the ROC/Central Office and will be utilized only for Library purposes, specifically excluding administrative activities and religious instruction.

Designated school personnel will review and sign off on delivery of library materials, certifying that the materials delivered consist exclusively of what was actually ordered and not any "unauthorized" substitutions. All deliveries MUST be completed prior to the close of the fiscal year (June 30th) as mandated by New York City law.