Guides for Schools

WHAT IS NYSTL?

Q. WHAT IS NYSTL?
A.
NYSTL is an acronym for the
New York State Textbook L aw.
To assure the purchase of adequate textbooks for every student, New York State reimburses the Department of Education on a per-capita basis for each student on the register as of October 31st. (See below) Note that the entire NYSTL allocation must be used to purchase and loan textbooks to resident pupils on an equitable basis.

Q . WHEN ARE NYSTL FUNDS ALLOCATED?
A.
In the late spring of the current fiscal year, based on projected enrollments for October 31st of the next fiscal year, so that books can be ordered in time for the September opening of schools.

Q.
HOW IS THE NYSTL APPROPRIATION CALCULATED?
A. A per-capita, state-mandated amount, based on an amount equal to, or greater than, the anticipated enrollment as of October 31st. This allocation is subject to a mid-year adjustment based on actual October 31st enrollment.


Q.
WHAT ABOUT AN INSUFFICIENT NYSTL ALLOCATION?
A.
The Children First Network (CFN)/Central Office is charged with distributing books equally among all their schools by drawing from existing district-wide inventories and by purchasing books with other available funds. If one school does not require all its allocated funds, another school with greater need may be assigned these unexpended funds. While insufficient resources may prevent some pupils from receiving all needed books, decisions regarding textbook allocations must apply equally. Equitable treatment is not based on a fixed, per-capita dollar amount. For example, a decision may be made not to provide consumable workbooks in certain subject areas or to pupils in certain grade levels.

Q.
WHEN CAN I PURCHASE NYSTL MATERIALS?
A. By late spring, each school should be provided (by their CFN
) with their NYSTL allocation so they may purchase NYSTL - approved textbooks as quickly as possible before the close of the current school year. This is to assure that vendors deliver books as close to the opening of school in September as possible. To assist in this effort, the Division of Contracts and Purchasing's (DCP) electronic purchasing system will accept NYSTL orders in May, charged against the next fiscal year. Particular attention should be given to DCP ordering deadlines.

To obtain maximum benefit from anticipated NYSTL allocations, schools should review their updated inventory records against their projected fall register, taking into account the estimated number of obsolete, lost, or damaged books in the current school year. Staff should consult with their District Office regarding the availability of surplus textbooks in other schools, as well as reviewing the
"Excess Textbook Catalog," distributed annually by the Division of Contracts and Purchasing ("DCP").


Q.
WHAT ABOUT USING REMAINING BALANCES?
A. Unexpended NYSTL funds may be used to provide textbooks to new entrants to the school
during the year, replace damaged/lost books, or change existing textbooks with new editions or different textbooks.