Guides for Schools

HOW DO I ORDER?

Q. HOW DO I PLACE A NYSTL ORDER?
A.
Most NYSTL orders should be placed on-line through the DCP's electronic purchasing system. After authorization by the Principal the order is automatically forwarded into production. There it is encumbered against the appropriate specific account in the FAMIS plan, the appropriate Quick Code and Object Code is charged, and the account balance is electronically updated by the Accounting System. At that time, a Machine Generated Order ("MGO") or electronic order is created and sent to the vendor by DCP. The processing status of a requisition is available online in the ordering system.

Q.
HOW DO I PURCHASE USED BOOKS, SHEET MUSIC AND APPROVED MATERIALS NOT LISTED IN THE DCP CATALOGS ELECTRONIC PURCH- ASING SYSTEM, OR THE CD-ROM?
A. Used Books and Sheet Music, as well as any NYSTL approved materials not listed in the DCP Item Master for contractual reasons, must be ordered by means of a typed purchase order via FAMIS. Used books must meet all NYSTL and DOE qualifications; the books must appear on the DOE's list of Approved NYSTL materials. Object Code 337 is the only code that may be used.

Q. ARE THERE ANY OTHER EXPENDITURES THAT CAN BE CHARGED TO OBJECT CODE 337?
A. NO - Prices for all contracted books listed in the DCP Item Master, Textbook Catalogs, or electronic purchasing system include all allowable charges, including inside delivery to school designated locations. Only the cost of the NYSTL-approved textbook and corresponding shipping/handling can be charged to Object Code 337. There is no allowance for funds reserved to cover separate shipping & handling charges.

Personal Services may not be charged to NYSTL Budget Codes, nor may expenditures related to distribution, storage, inventory, or administration of NYSTL purchases (including personnel costs).

Q. IS THERE A FINAL DELIVERY DEADLINE?
A. YES - Reimbursement for NYSTL expenditures can only be obtained for those books actually delivered during the fiscal year against which the corresponding order was placed. Therefore, delivery of NYSTL purchases must be completed by June 30th of the corresponding fiscal year in order to insure payment against the appropriate year's account.