Request for Bids

The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

To apply to our bidder's list please visit https://vendorportal.nycenet.edu/vendorportal/public/register.aspx

BID TITLE: Augmentative and Adaptive Equipment

BID NUMBER: B2125

BID DUE DATE & TIME: May 20, 2014, 4:00 P.M.

BID OPENING DATE & TIME: May 21, 2014, 11:00 A.M.

This is a requirements contract for furnishing and delivering Augmentative and Adaptive Equipment to schools and individuals as required by District 75 under the jurisdiction of the Board of Education of the City of New York.

Login to the Vendor Portal to download BID B2125.

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to Mmccrann@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Earmold Design

BID NUMBER: Z2317

BID DUE DATE & TIME: May 6, 2014, 4:00 P.M.

BID OPENING DATE & TIME: May 7, 2014, 11:00 A.M.

The Division of Contracts and Purchasing, on behalf of District 75, Special Education, is issuing this bid for Earmolds. The contractor will be required to supply the materials for making the earmold. Contractor will also be required to make the earmold itself from an ear impression sent to them from an audiologist.

Login to the Vendor Portal to download BID Z2317.

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to Mmccrann@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: FOOD SERVICES DISTRIBUTION - Manhattan, Brooklyn & Staten Island

BID NUMBER: B2442

BID DUE DATE & TIME: *NEW! Thursday May 8, 2014, 4:00 P.M.

BID OPENING DATE & TIME: *NEW! Friday May 9, 2014, 11:00 A.M.

Pre-Bid Conference: *NEW! Thursday, March 27, 2014 at 1:00 P.M., at *NEW! 65 Court St., Room 1201, 12th Floor, Brooklyn, NY 11201.

The Division of Contracts and Purchasing (DCP), on behalf of the Department of Education (DOE) and the Office of School Food (OSF), is issuing this Request for Bid to provide food distribution services to SchoolFood operated kitchens in the areas of Manhattan, Brooklyn & Staten Island . Contracts resulting from this RFB will cover the acquisition, warehousing, handling, and distribution of approximately 400 food items.  It will also cover the management, storage, and distribution of donated goods from the NYS Office of General Services (OGS) and 550,000 cases of food items purchased directly from contracted manufacturers.

The DOE School Food meal program serves approximately 41.5 million breakfasts, 115.8 million lunches and 16.9 million snacks and suppers during the regular school year and an additional 7 million breakfasts and lunches during the summer meals program to  approximately one thousand sites.

Email fcastel@schools.nyc.gov to confirm attendance at the pre-bid conference. Attendance is not mandatory.

Login to the Vendor Portal to download BID B2442.

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to fcastel@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Requirements Contract for Landscaping at Glen Oaks Campus

BID NUMBER: B2481

BID DUE DATE & TIME:  April 28, 2014, 4:00 P.M.

BID OPENING DATE & TIME:  April 29, 2014, 11:00 A.M.

Pre-Bid Conference: Wednesday, April 2, 2014 at 10:00 A.M., at Glen Oaks Campus, 74-20 Commonwealth Boulevard, Bellrose, New York 11426

The Contractor shall provide all labor, material and supervision required and necessary to maintain the lawns and plantings located at the Glen Oaks Campus.

Login to the Vendor Portal to download BID B2481

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to krodrig7@schools.nyc.gov  with the BID Number and title in the subject line of your e-mail.

BID TITLE: Oxygen Tanks (Rental & Exchange/Refill)

BID NUMBER: Z2503

BID DUE DATE & TIME:  April 30, 2014, 4:00 P.M.

BID OPENING DATE & TIME:  May 1, 2014, 11:00 A.M.


This is a requirements contract for furnishing, delivering and set up of Oxygen Tanks in NYC schools. Vendors must be able to supply this product within 24 hours after receipt of order by the Office of School Health or authorized ordering agency under the jurisdiction of the Board of Education of the City of New York.

Login to the Vendor Portal to download BID Z2503

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to MEiselman@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Rental and Laundering of Uniforms For SchoolFood Warehouse Employees

BID NUMBER: B2470

BID DUE DATE & TIME: May 5, 2014, 4:00 P.M.

BID OPENING DATE & TIME: May 6, 2014, 11:00 A.M.

Pre-Bid Conference: Wednesday, April 2, 2014 at 12:00 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

This bid will result in a contract with one vendor who will rent and launder uniforms for SchoolFood warehouse employees, covering OSF employee titles that require clean uniforms to be provided on a weekly basis.

The uniform consists of shirts, pants, coats, vests, and jackets. The employees will leave their soiled uniforms in a central storage locker for pick-up. The vendor will pick up all soiled uniforms and replace them with clean uniforms weekly.  All uniforms will be marked with the size, employee name and, on selected items, the SchoolFood logo. The vendor will also repair or replace uniforms as required. Uniforms will remain the property of the vendor. The DOE will reimburse the vendor for loss of uniforms or damage not caused by normal wear and tear at one-third of the total cost of the garment. The vendor is required to maintain a sufficient stock of uniforms to ensure that new employees receive their uniforms in the correct size without delay.

Login to the Vendor Portal to download BID B2470.

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to rgreene@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Inspection, Recharging And Repair/Upgrades Of Fire Suppression Systems

BID NUMBER: B2425

BID DUE DATE & TIME: April 29, 2014, 4:00 P.M.

BID OPENING DATE & TIME: April 30, 2014, 11:00 A.M.

Pre-Bid Conference: Wednesday, March 26, 2014 at 10:00 A.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

This RFB contains two citywide aggregate classes: Aggregate Class 1 includes the inspection and recharging of fire suppression systems and Aggregate Class 2 includes the repair/upgrades of fire suppression systems. The work includes the labor, material, and supervision necessary to repair, upgrade, inspect, and recharge all systems.

The inspection and recharging shall include all detectors, expellant gas container(s), agent container(s), releasing devices, piping, hose assembles, nozzles, alarms, and all auxiliary equipment.  The repairs of the systems include repairs of physical damage, damage to cylinders, and hydrostatic test leaking. These quotes include labor, transportation, travel time, insurance, materials, tools, equipment, and overhead.  The RFB will include manufacturers’ brand/model numbers currently in use. Vendors submitting bids for the class for repairs will be required to provide a percentage discount off the manufacturers’ price list for all materials.  The Prevailing Wage classification for this bid is Steamfitter II.

Login to the Vendor Portal to download BID B2425.

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to rgreene@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Transportation Services for Students with Disabilities and Their Non-Disabled Peers

BID NUMBER: B2394

BID DUE DATE & TIME:  May 12, 2014 by 4:00 P.M

BID OPENING DATE & TIME: May 14 and May 15, 2014 at 11:00 AM  at the School Construction Authority –Atrium (address below)

Pre-Bid Conference: *NEW! December 17, 2013 @ 1:30PM School Construction Authority 30-30 Thomson Avenue, Long Island City NY 11101, 5th floor conference rooms

Space for attendance at the conference is limited to 3 people per company. Please email the names, titles, company name and address of attendees to: WinterBusBidB2394@schools.nyc.gov


This Request for Bids (RFB) is to provide School Bus Transportation for school age students with disabilities and other riders citywide. The Office of Pupil Transportation is seeking bids for approximately 4,000 vehicles to provide safe, reliable and efficient transportation services to students. It is anticipated that service will begin for the 2015-2016 school year on or about September 1, 2015. This RFB will result in multiple 5-year requirements contracts.

This RFB is for the transportation between the homes and/or stops and schools of city residents with disabilities and other riders between five and twenty-one years of age attending Educational Programs located within the greater metropolitan area (i.e., the five boroughs of New York City; Westchester, Rockland, Nassau and Suffolk Counties in New York; sites in New Jersey; and, sites in Connecticut so long as they are within a 50 mile radius of the City’s boundaries). In addition, this RFB is intended to cover the Board of Education’s requirements for transportation between residential treatment facilities and schools, between schools (within and outside of the City) and field trip destinations (within the City only), from after school programs to home or alternative afternoon drop-off locations, and for such other uses as provided herein. With the 2015-2016 School Year, the DOE intends to construct routes to be performed under this (and other) contract(s) based on a wide variety of students being transported on each vehicle. Accordingly, it is anticipated that any vehicle under this contract might transport any combination of students (students with disabilities whose Educational Programs may or may not designate specific transportation requirements as well as non-disabled students).

Login to the Vendor Portal to download BID B2394

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to WinterBusBidB2394@schools.nyc.gov  with the BID Number and title in the subject line of your e-mail.

BID TITLE: Poster Paper, Laminators, Laminating Film and Accessories

BID NUMBER: B2127

BID DUE DATE & TIME: *NEW! Postponed
BID OPENING DATE & TIME: *NEW! Postponed

The DOE is seeking bids for Poster Paper used in the Varitronic Poster Makers. This bid also includes Laminators, Laminating Film and Accessories.

Login to the Vendor Portal to download BID B2127

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to mmccrann@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Requirements Contract for Repair and Installation of Window Shades

BID NUMBER: B2431

BID DUE DATE & TIME: *NEW! May 7, 2014 by 4 P.M.

BID OPENING DATE & TIME:*NEW!  May 8, 2014 at 11:00 A.M.

Pre-Bid Conference: Thursday, March 20, 2014 at 11:00 A.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201

The Contractor shall provide all labor, material and supervision required and necessary to furnish and install new roller shades in varying sizes, to repair or replace the hardware and repair shades as required.

Login to the Vendor Portal to download BID B2431

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to krodrig7@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Requirements Contract for Repair, Maintenance, Replacement and Installation of Fire Alarm Systems

BID NUMBER: B2489

BID DUE DATE & TIME:  June 2, 2014 by 4 P.M.

BID OPENING DATE & TIME:  June 3, 2014 at 11:00 A.M.

Pre-Bid Conference: Wednesday, May 7, 2014 at 10:00 A.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201

The Contractor shall provide all labor, material, transportation and supervision required and necessary to repair, replace, maintain, and/or inspect fire alarm systems along with any associated equipment

Login to the Vendor Portal to download BID B2489

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to KRodrig7@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

BID TITLE: Requirements Contract for the Furnishing and Delivering of Waste Containers

BID NUMBER: B2480

BID DUE DATE & TIME:  June 3, 2014 by 4 P.M.

BID OPENING DATE & TIME:  June 4, 2014 at 11:00 A.M.

Pre-Bid Conference: Wednesday, May 7, 2014 at 11:00 A.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201

The Contractor shall provide all labor, material and supervision required and necessary to provide and deliver where directed, two (2) cubic and eight (8) cubic yard trash containers

Login to the Vendor Portal to download BID B2480

If you cannot download this BID, please send an e-mail to VendorHotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send an e-mail to mprocope@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

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