Request for Proposals

Pre-Proposal Conference: December 4, 2008 at 2PM at 65 Court St Rm 1201.

THERE IS $250.00 FEE FOR THIS RFP

The New York City Department of Education (DOE) is seeking proposals from organizations experienced in providing Financial Application Development and Support Services (FADSS) to government entities for the DOE’s various financial, web-based and mainframe applications. Primary among such applications is the DOE’s Financial Accounting Management Information System (FAMIS), which is the official relational database used for procurement and financial activities for the City’s 1,400 public schools and DOE central offices. FAMIS serves as the DOE’s own web-based enterprise resource planning solution for its accounting, purchasing, billing, payroll, and self-service needs. In addition, FAMIS interfaces with the City of New York’s Financial Management Systems (FMS and FMS/3) as a front-end module and is used to generate the DOE’s annual financial statements for the New York State Education Department. The awarded vendor will also be expected to work on other Citywide Capital projects such as New York City Automated Personal Systems (NYCAPS). The DOE anticipates entering into a requirements agreement with one (1) vendor resulting from this solicitation and the contract term is for 5 years with two options to renew for two years each at DOE’s sole discretion. Proposers should place a single proposal for the DOE’s financial application development, software, and hardware maintenance needs. The DOE is the administrative entity for New York City School system, with approximately 1,400 locations including schools and administrative offices throughout the five boroughs. The DOE’s $16 billion budget provides for $11 billion in annual compensation and $5 billion in annual expenditures for commodities and professional services (i.e. supplies, equipment, furniture, consultant services, etc.) for a wide range of goods and services. Resulting from this solicitation, the Division of Financial Operations (DFO) plans to support, maintain, and enhance the existing systems (some of which are listed below). The overall technical and operational objectives of this RFP include but are not limited to the following: • Provide application development and project management services for the DOE’s various FADSS applications pursuant to the DFO and Division of Contracts and Purchasing (DCP) project and long-term strategic technology plans; • Satisfy resource, integration and support requirements for the DOE in the Citywide Financial Management System/3 (FMS/3) and New York City Automated Personnel system (NYCAPS) deployments, as well as future Citywide initiatives; • Sustain or surpass expected service levels for systems performance and availability; user support; responsiveness to management; business requirements; and DOE Chancellor’s objectives; • Maintain and upgrade existing technology infrastructure and architecture, which provide a long-term and cost-effective platform for the DOE and which, leverage: a) the DOE’s investment in its software development and hardware; and b) the Citywide investment in the FMS/3 and NYCAPS systems. Submission Label (Word File)

Financial Application Development and Support Services (FADSS) (PDF File)

Attachment B -FY08 DFODCP Project Plan Status (PDF File)

Attachment C- DFO Strategic Technology Plan (PDF File)

Attachment F - Pricing Worksheet Attachment F - Pricing Worksheet (Excel File)

Attachment G - Security Policies and Standards (Word File)

Attachment H - City of New York Information Technology Strategic Direction 2007 (PDF File)

Attachment I – DOE Terms and Conditions Attachment I – DOE Terms and Conditions (Word File)

Attachment K – Cost Breakdown Worksheet (Excel File)

Amendment 1 (PDF File)

Attachment J (PDF File)

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject.
For all questions related to this RFP, please send an e-mail to dcpit@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

ECS TITLE:  R0733 Management of Selecting Parent Representatives
Notice of intent to conduct an Expedited Competitive Solicitation (ECS) for services to conduct and manage the elections for approximately thirty-four (34) Community Education Councils. The current CEC term ends June 30, 2009 and elections for the term to begin July 1, 2009 will be conducted in spring 2009. Services are expected to begin in December of 2008. Interested parties should e-mail to the two addresses below to learn more about the required work:To: paul.simms@schools.nyc.gov Cc: jlipson@schools.nyc.gov.

The deadline for submitting responses to this RFP has changed:
PROPOSALS ARE DUE NO LATER THAN DATE:  November 26, 2008

Pre-Proposal Conference date, time and location   Wednesday, October 29, 2008, 3:30 – 5:30 pm Eastern at
PS 58, The Carroll School (auditorium)
330 Smith Street
Brooklyn NY, 11231

The New York City Department of Education (NYCDOE) is seeking proposals from organizations experienced in providing services related to support of personal computers, printers and servers. The vendor(s) will manage services for delivery of purchased hardware, break/fix maintenance of existing hardware and provisioning of additional services for personal computer environments in the NYCDOE.

Personal Computing Solutions (PCS) (PDF File)

ATTACHMENT C - Examples Pricing Worksheet (Power Point File)

ATTACHMENTS G H I J and K (Word File)

Amendment 1 (Word File)

Amendment 2 (Word File)

Pre-proposal Conference R0716, 10-29-2008 (Power Point File)

Amendment 3 (Word File)

Amendment 4 (Word File)

ATTACHMENT B - NYCDOE Core Inventory Data  (Excel File) Revised 11/5/08

ATTACHMENT E - PCS Qualifications Worksheet (Excel File) Revised 11/5/08

ATTACHMENT F - PCS Pricing Worksheet (Excel File) Revised 11/5/08

ATTACHMENT M7 - 5YearsormoreA (Zip File)

ATTACHMENT M6 - 4-5YearsB (Zip File)

ATTACHMENT M5 - 4-5YearsA (Zip File)

ATTACHMENT M4 - 3-4years (Zip File)

ATTACHMENT M3 - 2-3Years (Zip File)

ATTACHMENT M2 - 1-2Years (Zip File)

ATTACHMENT M1 - lessthan1year (Zip File)

ATTACHMENT M8 - 5YearsormoreB (Zip File)

Questions and Answers (Excel File)

Amendment 5 (Word File)

ATTACHMENT L1, Contract with Current Service Provider (PDF File)

ATTACHMENT L2 Scope Changes with Current Service Provider (PDF File)

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject.
For all questions related to this RFP, please send an e-mail to dcpit@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

If you would like a hardcopy of one of our solicitations, they are available at 65 Court St, Brooklyn, NY, Rm 1201.

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