Vendor Guide

STEP 1- Introduction            


This guide is our invitation to suppliers, both large and small, to open the door and become aware of the many contracting opportunities within the New York City Public School System. We want to make it easier for you to do business with the New York City Department of Education, so we've prepared this guide to explain how to offer us your products and services. It tells you what we buy and how we buy. It explains our procurement system, and it lets you know how we select our vendors and what we expect of them. Every attempt will be made to provide you, our potential vendor, with timely, practical information on doing business with the New York City Public School System. As in any competitive marketplace, a prerequisite for success is a thorough knowledge of its purchasing requirements.

The New York City Department of Education expects good performance and compliance with the terms and conditions of its contracts, purchase orders, requisitions or any other purchasing document that formally establishes a purchasing agreement between you the vendor and a school or site within the New York City Public School System. Public procurement emphasizes commitment to ethical standards. Therefore, the New York City Department of Education makes every effort to assure that the vendors we do business with are "responsible," that is they have the capability, the capacity and the business integrity to justify the expenditure of public tax dollars.

As the procurement arm of the Department of Education, it is the responsibility of the Division of Contracts and Purchasing (DCP) to establish Board-wide "Requirements Contracts" for supplies and equipment used by over 1200 schools and administrative offices. Most professional service contracts are negotiated by the district office or school directly. There are times however, that DCP contracts for these services as well. Although schools, districts and administrative units may purchase directly from vendors if the goods and/ or services are under a certain monetary threshold, the DCP attempts to consolidate procurements under one contract thereby operating more efficiently and economically.

From our Board-wide contracts, the schools and offices of the Department of Education purchase approximately $1 billion dollars worth of goods and services each year. DCP contracts are broad-based ranging from educational supplies, materials, equipment, cultural/ arts programs and services for our schools, to office supplies, furniture and professional services for both our schools and administrative offices.

The Department of Education's Division of School Facilities (DSF) establishes contracts for construction and construction related services. Regardless of what we purchase, we have a responsibility to obtain the best quality and value possible for each tax-payer dollar.

The Department of Education tries to ensure that a fair share of its purchasing dollars goes to small businesses, including minority-and women-owned firms. This is not only the right thing to do, it is also good for the economic growth of our city since small businesses generate the majority of new jobs.

Doing business with you is important to us. We believe you will find it easier to do business with the Department of Education today than in prior years. Simply follow the suggestions detailed in this guide and provide us with any feedback you feel will enhance our status as a quality business partner.

Back to TOC