Vendor Guide

Step2 - General Information   Cont...

DCP publishes a variety of catalogs (see Step 4) that detail the thousands of contracted commodities that are purchased by the Department of Education, which are necessary to support the educational and administrative programs of New York City public schools. These catalogs also include vendor and contract information that schools/ sites follow in order to prepare orders. DCP keeps a minimum number of catalogs on hand. If you wish, for a nominal fee,we would be happy to provide you with one or more of our available catalogs. After reviewing these catalogs, you will be able to see the many thousands of items/ services we purchase so that you can be certain the product/ service you offer is something we buy. If you prefer, you may contact DCP at the address below to get a complete listing of all the goods and services (commodities) we require to both enhance the class-room experience for our students and run a school system of over one million children.

Division of Contracts and Purchasing
65 Court Street
Room 1202
Brooklyn, NY 11201
718-935-3000

Division of School Facilities (DSF) is the procurement arm of the Department of Education for commodities and services relating to repair and maintenance of approximately 1,200 school buildings in New York City. You may bid on any advertised project. However, to be awarded the job, you must be an "approved contractor." To become an approved contractor in the trade(s) necessary to satisfactorily complete the work, you must complete and return a "Contractor's Application for Registration" form and related documents that requires you to provide information pertaining to your company's experience and finances. It is strongly recommended that you submit this application immediately upon becoming aware of the procedure and preferably before bidding for a contract.

Note: The Division of Contracts and Purchasing and the Division of School Facilities do not require pre-approval of a vendor in order to submit an advertised bid.

General Procedures for Doing Business with the Department of Education
General Procedures for Doing Business with the Department of Education Each "step" of this guide is designed to provide you with everything you must know to do business with the New York City Department of Education. Please understand that both the Division of School Facilities (DSF) and the Division of Contracts and Purchasing (DCP) have very clear guidelines that must be adhered to for the expenditure of public funds. This is necessary to ensure that our tax dollars are spent wisely by the Department of Education and only for the purpose intended.

Before considering responding to our solicitations (Request for Bids or Requests for Proposals) and/ or dealing directly with our schools and offices to sell your goods and/ or services, you should consider the following:

Product Specifications or Skills Qualifications:
Can you meet the requirements outlined in the specifi-cations or Request for Proposal?

Quantities:
Do you have the capacity to provide the estimated or fixed amount of goods and/ or services we require?

Timeliness:
Can you deliver required quantities to the specified delivery points, and/ or begin and complete a required service on time?

Guarantee:
Can you guarantee all products, workmanship and price for the entire duration of the contract? The products delivered from a vendor must meet the requirements set forth in the contract specifications.

Compliance:
Can you comply with all applicable State, Federal, and local laws and ordinances?

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