Vendor Guide

Step 5- Listing Applications and Sole Source Contracts Cont...

A vendor requesting the establishment of a Listing Application agreement is required to submit to the Division of Contracts and Purchasing no less than three written statements from different districts or high school superintendents indicating an interest in using the vendors' goods or services (letter of intent). To facilitate the processing of the Listing Application, the statement or letter of intent must include the following information:
	A detailed description of the services being requested; The name and address of the prospective vendor; Where and when the services will be used; Prior experience with the prospective vendor; and A statement explaining how these services will benefit students.
Once the prospective vendor has obtained the required letter(s) the vendor submits the following information to the Division of Contracts and Purchasing:
	Completed Standard Form of Contract No. 1942-RA; Three letters of intent; Descriptive literature; Necessary insurance documents; and New York City or State Certification if you are a minority or woman-owned business enterprise.
Following resolution approval by the Central Department of Education, the Office of Financial Operations:
	Forwards the contract to the New York City Office of the Comptroller to be registered and Mails a copy of the approved resolution to the vendor which serves notice to the vendor that provision of goods or services may begin immediately upon receipt of a Purchase Order.