You Need to Know This
All schools wishing to participate in our New York State loan programs will be responsible for checking this site for updates and pertinent information.
All orders placed for any of the NYS Loan Programs must now be placed through the FAMIS Portal (a DOE web-based purchasing application).
Please bookmark our website URL address: http://schools.nyc.gov/Offices/DFO/NonPublicSchools/Default.htm as a favorite for frequent and easy reference and note our email address as follows: NPS@schools.nyc.gov.
What’s New - September 21, 2009
NYS LOAN REQUEST AND ENROLLMENT CERTIFICATES (LREC) & PRINCIPAL’S STATEMENT OF ASSURANCES REQUIREMENTS (PSAR)
The current NYS Loan Enrollment Certificates and the Principal's Statement of Assurances Guidelines and forms for School Year 2009-2010 are now available under NPS Memoranda.
NYS Software, Library and Instructional Computer Hardware Enrollment and Principal’s Statement of Assurances Requirements
This year in an effort to open the NYSSL (software) and NYSLIB (library) programs earlier in the fall, the NYSSL/NYSLIB & NYS CH Loan Request and Enrollment Certificate (Attachment B) and the (2) two Principal’s Statement of Assurances Requirements forms (Attachments C1 & C2) must both be returned to the office indicated no later than Friday, October 16, 2009. The NYSSL/NYSLIB & NYS CH enrollment data is based on your school’s previous October 31, 2008 register as reported to the State Education Department on your 2008-2009 BEDS report. Funding for these programs can not be allocated without receipt of all information requested and forms properly completed and duly signed.
Textbook (NYSTL) Enrollment
Your preliminary NYSTL allocation for early ordering, which commenced in June 2009, was based on your school’s BEDS data as submitted to the State Education Department (SED) last fall. The NYSTL Loan Request and Enrollment Certificate (Attachment A), which requests your schools enrollment data based on the current October 31, 2009 register must be returned no later than Friday, November 13, 2009. Upon receipt of your textbook LREC, adjustments will be made accordingly to your school’s NYSTL account if so warranted with appropriate documentation.
FY’10 NYSTL
The FY’10 NYSTL Loan Program for the submission of textbook orders for school year 2009-2010 is open. Please check your school’s spending plan to determine your NYSTL funding, then you may proceed to order in FAMIS if you have not already participated in early ordering. The NYSTL allocation remains at $58.25 per eligible student.
All orders placed for FY’10 for textbooks must be placed through the FAMIS portal using the E-Catalogs and/or the contract data sheets for Used Textbooks and/or Sheet Music under Quick Code: 012129. Please refer to the detailed ordering information provided in NYSTL Guidelines and Ordering Information, under NPS Memoranda.
The DFO is updating everyone’s FAMIS profile. If you have not signed onto the FAMIS portal within the last few months you may receive a request to update your FAMIS profile. As a non public school user, please provide the following information:
For Employee ID Number: NOTDOE
For DOE Email address: leave blank (however, indicate your school email address under Alternate E-Mail)
All schools wishing to participate in the New York State Loan Programs will be required to do so via FAMIS portal (a DOE web-based purchasing application).
To utilize the FAMIS Portal you will need a USER ID (one per school) and password. Note: once assigned a User ID, it remains the same. However, FAMIS passwords expire every calendar month. Your password is changed automatically by the DOE on the first business day of each month in accordance with the information provided in “FAMIS Portal Instructions for the NPS”.
For additional training and or instructions on how to navigate the FAMIS Portal, utilize the E-Catalogs and place on-line Certification of Delivery, please refer to either the Division of Financial Operations (DFO) website under Guides and Publications at: http://schools.nyc.gov/Offices/DFO/MostPopularClicks/GUIDES.htm or the Division of Contracts and Purchasing (DCP) website under FAMIS Portal at: http://schools.nyc.gov/Offices/DCP/BuyingTools/Commodities/FamisPortal/default.htm
NPS HELP DESK DIRECTORY
For additional inquiries or assistance, please refer to the information indicated under “Contacts” (top right of this page). Please be sure that all your phone inquiries, e-mails, and faxes always include your school's DOE Location Code, school name, telephone number, contact person as well as a brief description of your problem.