Q. Who are Administrative Employees?
A. An Administrative Employee is an employee who serves in a title that is classified as civil service.
Q. How is an Administrative employee placed on payroll?
A. The Hiring Office completes a Position Control Form (9902). The Division of Human Resources (DHR) approves the 9902. Once the 9902 is entered and approved by DHR, the payroll office accesses the data online and establishes a payroll record for the employee on the Administrative Payroll System (APRL).
Q. How do I calculate my bi-weekly gross?
A. The bi-weekly gross can be calculated by multiplying the annual salary by 14 calendar days. Then divide this by the number of calendar days in the year (365 or 366 (for leap year). For example, $35,000 X 14/365 = $1,342.47.
Q. Is payroll responsible for deducting pension/TDA Contributions, Health Insurance, Union Dues, MCU & Garnishments?
A. The deduction for pension/TDA contributions, health insurance, Municipal Credit Union (MCU) and garnishments are not done by payroll. Inquires must be made to the appropriate Departments. Listed below are the appropriate telephone numbers.
Board of Education Retirement System
(718) 935-5400
Teachers Retirement System
(212) 442-5520
Health and Welfare
(718) 935-5277
MCU
(212) 693-4900
Family Court Deductions/Garnishments
(212)669-8555
Q. Can I view my check details on the Web?
A. Yes. If you have an active DOE outlook account you can access Payroll Employee Self Service. Through this site you will be able to access your payroll check and register, as well as enroll, update or cancel applications for direct deposit, transit spending account, metro card, savings bonds and college savings program.
Q. If I apply for a mortgage, where should the lending Institution send the request for verification of employment?
A. Employee verification must be sent to your personnel director, payroll secretary or timekeeper.
Q. What is a 5% overtime waiver?
A. Most Administrative employees are not eligible to earn more than 5% of their annual salaries in overtime per calendar year. A 5% waiver approved by the employee’s office head is required once the employee exceeds the 5% cap.
Q. What is an over the salary cap waiver?
A. A citywide mandated cap of $61,985.00 is currently in effect. Employees whose annual salary including overtime, differentials, longevity, etc. is in excess of $61,985.00 in a given calendar year and who request cash payment for overtime require an Over the Cap Waiver. The Waiver must then be approved by the Executive Director of The Division of Financial Operations, Vincent A. Giordano, before the employee works overtime.
Q. Where can my timekeeper get the 5% waiver and the over the cap waiver forms?
A. You can retrieve the overtime waiver forms by linking to Overtime Waiver Request Form.