Human Resources

Fingerprinting and Employee IDs

** Due to system upgrades, the HR Connect Walk-in Center will be unable to provide fingerprint services Thursday May 16, Friday May 17, and Monday May 20.**

Please note: You must be fingerprinted to obtain employment with the New York City Department of Education.

The HR Connect Walk-In Center and the Office of Personnel Investigation (OPI) are responsible for screening all new staff hired by the New York City Department of Education (DOE) to ensure the safety and well-being of students and staff. State education laws and DOE policy and practice mandate the taking of fingerprints as a prerequisite for licensure and/or employment. Particular attention is given to fingerprint results that reveal a criminal history. Click for important information regarding arrest and conviction information for both applicants and current employees.

IMPORTANT: Cleared fingerprints do not guarantee employment with DOE or with a vendor providing services to the DOE. Cleared fingerprint results and eligibility for employment may change depending on the outcome of any investigations, as well as any arrests or changes in your DOE employment status that may have occurred after the date you were printed.

Fingerprinting
Fingerprinting services are available from the HR Connect Walk-In Center at 65 Court Street, Room 102, in Brooklyn between 9 a.m. and 5 p.m. However, applicants are strongly encouraged to report to the Walk-in Center by 4:30 p.m. (See below for alternative sites for fingerprinting.)

1. Required documentation as described below:

Teachers: a nomination letter or email from their principal or CFN, dated within 30 days, and includes your name, Social Security number (optional), request to be fingerprinted, and the principal's/CFN's signature.
Student teachers: a referral letter from their college or university or from the Office of Student Teaching Initiatives. The referral letter from the college or university should be dated within 30 days, and includes your name, Social Security number, request to be fingerprinted, the name of the institution you are currently enrolled in, and the principal's/department head's signature.
Custodial cleaners: a referral letter from their supervisor at their prospective work location, dated within 30 days and includes your name, prospective work location, and the supervisor's signature.
Vendors (for example those affiliated with after-school programs, and consultants, excluding therapists & nurse titles): a referral letter from your hiring manager, supervisor or office, dated within 30 days, that includes your name, Social Security number, request to be fingerprinted, and the hiring manager's signature.
Contractual occupational therapists, physical therapists, and school nurses: a referral form from from the Office of Related and Contractual Services (ORCS.) All applicants without this letter must go to the ORCS office in Long Island City to obtain a letter before being fingerprinted.
Volunteers: a nomination letter or email from your volunteer organization (if affiliated) or from the school principal (if volunteering independently), dated within 30 days and including your name, Social Security number, request to be fingerprinted, and the principal's/organization manager's signature.
Lab specialists: a nomination letter or email from their principal or CFN, dated within 30 days, and includes your name, Social Security number, request to be fingerprinted, and the principal's/CFN's signature.
Substitute paraprofessionals, substitute teachers: a signed referral form, dated within 30 days, from the Office of Operational Support Services.
School secretaries and substitute school secretaries: a copy of your letter that indicates a passing/satisfactory score on the school secretary exam.
Principals or assistant principals: a copy of their COE applicant submission receipt or a signed fingerprint referral form.

2. A completed and signed Fingerprint Referral Form

Please note: The moral questions listed on the Fingerprint Referral Form must be answered honestly. You will need to disclose prior convictions for all offenses. This includes felonies, misdemeanors, and violations. Minor traffic infractions do not need to be listed. If you answer no to a question that the New York City DOE discovers should have been answered yes, you will automatically be denied approval for employment based on the nondisclosure.

If you answer yes, you will be given an opportunity to further explain the circumstances surrounding the particular occurrence. If deemed necessary, you will meet with a New York City DOE investigator, at which time you may bring legal representation, additional documents, and/or job/character reference letters to your investigative interview.

The New York City DOE requires that all applicants disclose prior convictions for all offenses, felonies, misdemeanors, and offenses other than traffic tickets. Failure to disclose may result in the applicant being disqualified for employment.

3. Proper identification, including a completed I-9 form (if applicable.)

All applicants must provide a valid government-issued photo ID to be fingerprinted. Applicants for positions that are payrolled by DOE must also provide additional identification in accordance with federal employment eligibility requirements via the Employment Eligibility Verification (I-9) form. Click to access the I-9 form for a list of acceptable identification.

4. Payment for processing fee

The cost for fingerprinting at the HR-Connect Walk-In Center is $115. Acceptable forms of payment are:

Money orders (payable to NYCDOE/DHR).
Personal checks (payable to NYCDOE/DHR).
Credit card (except American Express) or debit card with a logo.
Paycheck deduction. Payment can be deducted from your paycheck if you are an applicant who has been hired as a teacher. Substitutes cannot have their payment deferred.

You may not be required to provide the fee if you are on full public assistance, or if your program/employer has contracted with DOE to assume the cost of your fingerprinting.

Alternative Fingerprinting/Job Fairs
The DOE provides fingerprinting services at each Job Fair site for individuals who still need to meet the fingerprint requirement. If you are being printed offsite through an arrangement with your recruiter or vendor employer, the fee for fingerprint services is $135. If you were previously fingerprinted on behalf of the New York State Education Department (for example, when being certified), you will not need to be refingerprinted. You will be asked to fill out an OSPRA 103 form at the fair. When submitting the OSPRA 103 form, the Fingerprint Referral Form and I-9 Form are also required, including a clear copy of each acceptable document that is used to show eligibility to work in the United States. Please note: Once the OSPRA 103 has been submitted and entered, additional fingerprinting at 65 Court Street for the person who submitted the OSPRA 103 is prohibited. There is no charge for submitting an OSPRA 103.

Obtaining new Employee ID Cards
To obtain an employee ID card, you must have:

1. Clear fingerprint results posted in the DOE system (State and Federal).
2. A digital photo and signature retained in the DOE database after February 20, 2011.
3. Secured employment and be currently active on payroll with the NYCDOE.
4. An official letter of request from an authorized hiring NYCDOE employee to release an employee identification card to the bearer of the letter. The official letter must contain the employee’s full name, Social Security number, Current NYCDOE Title/Position, and Payroll or Location Code (including District).
5. A valid government-issued photo ID.

Note: All employees have 30 calendar days to obtain the requested ID from the date noted on their letter.

Replacement Employee ID Cards
For replacement of a lost, stolen, or mutilated employee ID card, which was originally issued after February 1, 2011, you must provide the HR Connect Walk-In Center with an official letter from your employer and a $10 fee (check or money order payable to NYCDOE/DHR). This fee is waived if you provide a police report documenting a stolen ID card.

For replacement of a lost, stolen, or mutilated employee ID care which was originally issued prior to February 1, 2011, you will not incur a replacement fee.

There is no fee for replacement ID cards requested due to a name change, title change, or work location change.

About Us Academics Choices & Enrollment Schools in the Community Offices & Programs Human Resources Career Opportunities Teachers, Principals, and School Professionals Central Administrative and Managerial Employees Health Benefits, Leaves of Absence, Medical Administration, and Safety Retirement Employee Incentives and Discounts DHR Forms and Personnel Memoranda Human Capital Data Rules & Policies Student Support, Safety & Activities Performance & Accountability	Human Resources Fingerprinting and Employee IDs Due to system upgrades, the HR Connect Walk-in Center will be unable to provide fingerprint services Thursday May 16, Friday May 17, and Monday May 20. Please note: You must be fingerprinted to obtain employment with the New York City Department of Education. The HR Connect Walk-In Center and the Office of Personnel Investigation (OPI) are responsible for screening all new staff hired by the New York City Department of Education (DOE) to ensure the safety and well-being of students and staff. State education laws and DOE policy and practice mandate the taking of fingerprints as a prerequisite for licensure and/or employment. Particular attention is given to fingerprint results that reveal a criminal history. Click for important information regarding arrest and conviction information for both applicants and current employees. IMPORTANT: Cleared fingerprints do not guarantee employment with DOE or with a vendor providing services to the DOE. Cleared fingerprint results and eligibility for employment may change depending on the outcome of any investigations, as well as any arrests or changes in your DOE employment status that may have occurred after the date you were printed. Fingerprinting Fingerprinting services are available from the HR Connect Walk-In Center at 65 Court Street, Room 102, in Brooklyn between 9 a.m. and 5 p.m. However, applicants are strongly encouraged to report to the Walk-in Center by 4:30 p.m. (See below for alternative sites for fingerprinting.) 1. Required documentation as described below: Teachers: a nomination letter or email from their principal or CFN, dated within 30 days, and includes your name, Social Security number (optional), request to be fingerprinted, and the principal's/CFN's signature. Student teachers: a referral letter from their college or university or from the Office of Student Teaching Initiatives. The referral letter from the college or university should be dated within 30 days, and includes your name, Social Security number, request to be fingerprinted, the name of the institution you are currently enrolled in, and the principal's/department head's signature. Custodial cleaners: a referral letter from their supervisor at their prospective work location, dated within 30 days and includes your name, prospective work location, and the supervisor's signature. Vendors (for example those affiliated with after-school programs, and consultants, excluding therapists & nurse titles): a referral letter from your hiring manager, supervisor or office, dated within 30 days, that includes your name, Social Security number, request to be fingerprinted, and the hiring manager's signature. Contractual occupational therapists, physical therapists, and school nurses: a referral form from from the Office of Related and Contractual Services (ORCS.) All applicants without this letter must go to the ORCS office in Long Island City to obtain a letter before being fingerprinted. Volunteers: a nomination letter or email from your volunteer organization (if affiliated) or from the school principal (if volunteering independently), dated within 30 days and including your name, Social Security number, request to be fingerprinted, and the principal's/organization manager's signature. Lab specialists: a nomination letter or email from their principal or CFN, dated within 30 days, and includes your name, Social Security number, request to be fingerprinted, and the principal's/CFN's signature. Substitute paraprofessionals, substitute teachers: a signed referral form, dated within 30 days, from the Office of Operational Support Services. School secretaries and substitute school secretaries: a copy of your letter that indicates a passing/satisfactory score on the school secretary exam. Principals or assistant principals: a copy of their COE applicant submission receipt or a signed fingerprint referral form. 2. A completed and signed Fingerprint Referral Form Please note: The moral questions listed on the Fingerprint Referral Form must be answered honestly. You will need to disclose prior convictions for all offenses. This includes felonies, misdemeanors, and violations. Minor traffic infractions do not need to be listed. If you answer no to a question that the New York City DOE discovers should have been answered yes, you will automatically be denied approval for employment based on the nondisclosure. If you answer yes, you will be given an opportunity to further explain the circumstances surrounding the particular occurrence. If deemed necessary, you will meet with a New York City DOE investigator, at which time you may bring legal representation, additional documents, and/or job/character reference letters to your investigative interview. The New York City DOE requires that all applicants disclose prior convictions for all offenses, felonies, misdemeanors, and offenses other than traffic tickets. Failure to disclose may result in the applicant being disqualified for employment. 3. Proper identification, including a completed I-9 form (if applicable.) All applicants must provide a valid government-issued photo ID to be fingerprinted. Applicants for positions that are payrolled by DOE must also provide additional identification in accordance with federal employment eligibility requirements via the Employment Eligibility Verification (I-9) form. Click to access the I-9 form for a list of acceptable identification. 4. Payment for processing fee The cost for fingerprinting at the HR-Connect Walk-In Center is $115. Acceptable forms of payment are: Money orders (payable to NYCDOE/DHR). Personal checks (payable to NYCDOE/DHR). Credit card (except American Express) or debit card with a logo. Paycheck deduction. Payment can be deducted from your paycheck if you are an applicant who has been hired as a teacher. Substitutes cannot have their payment deferred. You may not be required to provide the fee if you are on full public assistance, or if your program/employer has contracted with DOE to assume the cost of your fingerprinting. Alternative Fingerprinting/Job Fairs The DOE provides fingerprinting services at each Job Fair site for individuals who still need to meet the fingerprint requirement. If you are being printed offsite through an arrangement with your recruiter or vendor employer, the fee for fingerprint services is $135. If you were previously fingerprinted on behalf of the New York State Education Department (for example, when being certified), you will not need to be refingerprinted. You will be asked to fill out an OSPRA 103 form at the fair. When submitting the OSPRA 103 form, the Fingerprint Referral Form and I-9 Form are also required, including a clear copy of each acceptable document that is used to show eligibility to work in the United States. Please note: Once the OSPRA 103 has been submitted and entered, additional fingerprinting at 65 Court Street for the person who submitted the OSPRA 103 is prohibited. There is no charge for submitting an OSPRA 103. Obtaining new Employee ID Cards To obtain an employee ID card, you must have: 1. Clear fingerprint results posted in the DOE system (State and Federal). 2. A digital photo and signature retained in the DOE database after February 20, 2011. 3. Secured employment and be currently active on payroll with the NYCDOE. 4. An official letter of request from an authorized hiring NYCDOE employee to release an employee identification card to the bearer of the letter. The official letter must contain the employee’s full name, Social Security number, Current NYCDOE Title/Position, and Payroll or Location Code (including District). 5. A valid government-issued photo ID. Note: All employees have 30 calendar days to obtain the requested ID from the date noted on their letter. Replacement Employee ID Cards For replacement of a lost, stolen, or mutilated employee ID card, which was originally issued after February 1, 2011, you must provide the HR Connect Walk-In Center with an official letter from your employer and a $10 fee (check or money order payable to NYCDOE/DHR). This fee is waived if you provide a police report documenting a stolen ID card. For replacement of a lost, stolen, or mutilated employee ID care which was originally issued prior to February 1, 2011, you will not incur a replacement fee. There is no fee for replacement ID cards requested due to a name change, title change, or work location change.	Contacts HR Connect 65 Court Street, Room 102 Brooklyn, NY 11201 (718) 935-4000 News Principal's Online Per Session Activity Approval Requests - Now Available for School Based Programs Only For Principals Only: direct access to Human Resources Reports & Systems Updated Sabbatical Memorandum for the 2012-2013 School Year > more Key Documents Key Links and Documents > more