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New York State education law requires public school districts, including the New York City Department of Education (DOE), to purchase and loan certain instructional materials and equipment to all children in grades kindergarten through twelve whom legally reside in and/or attend a school located within their school district. This includes K-12 students attending non-public schools as well. The purchase and loan of these resources is managed through four New York State Education Department (SED) loan programs:
Funding, which can only be used to purchase designated materials and equipment for loan, is allocated to schools based upon the number of eligible students enrolled. The Non-public Schools Unit within DFO’s Business Operations Office is responsible for administering these programs. Its primary responsibilities include:
All schools wishing to participate in any of the New York State loan programs will be responsible for monitoring this site for program updates and time-sensitive information; there will be no paper mailings.For more about these programs, please see the New York State Loan Programs Overview.
The ordering period for all New York State loan programs (NYSTL, NYSSL, NYSLIB, and NYSCH) for the 2015-2016 school year is now open!
Participation in any of the four New York State loan programs requires that non-public schools submit a Loan Request and Enrollment Certificate (LREC) to the DOE on an annual basis. This form must be on file in order to participate in early ordering for the next school year. If you have not yet submitted an LREC form this year, please do so immediately.
Your school's per-student allocation is dependent upon the total number of students enrolled in any given school year. To allow for early ordering ahead of the new school year, the DOE compared your current enrollment (2014-2015) to the enrollment data you provided to SED this past fall (via your New York State Education’s Basic Educational Data System (BEDS) report). In the fall, the DOE will use your school's new enrollment data, as reported on the 2015-2016 LREC, to adjust your allocation (as applicable).
ShopDOE is a purchasing planning portal that allows users (including non-public schools) to browse a catalog of products and services offered by DOE contracted vendors. The portal was updated with the same state-of-the-art search capabilities found on many online retail sites. By signing in as a “non-DOE employee” with your own personal email address or that of your school, you will be able to browse a large selection of books, software, media and computer hardware equipment available at DOE contracted prices. Although you will not be able to proceed directly to checkout in FAMIS just yet, you can share your shopping cart’s contents with the person at your school who is responsible for placing orders: either email the shopping list or save it as an excel spreadsheet or PDF document and then share. A quick guide to help you navigate the revamped ShopDOE is now available. Note that additional enhancements will be implemented in the future to allow non-DOE employees to proceed to checkout and thereby place their orders directly through FAMIS.
Requests for Employment Certificates (working papers) can be ordered directly from our vendor - Vanguard Direct - during one of four designated ordering periods:
To place your order, submit the Request for Employment Certificate Form along with payment to:Vanguard Direct519 8th Avenue, 23rd FloorNew York, NY 10018Attn: Laura MrotzekNote that there is a $25.00 minimum purchase required when ordering. All inquiries concerning your order, once it has been placed, should be directed to the vendor: firstname.lastname@example.org.
Detailed guidelines and ordering instructions are available in the Non-Public School Documents section of our Web site.