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New York State education law requires public school districts, including the New York City Department of Education (DOE), to purchase and loan certain instructional materials and equipment to all children in grades kindergarten through twelve whom legally reside in and/or attend a school located within their school district. This includes K-12 students attending non-public schools as well. The purchase and loan of these resources is managed through four New York State Education Department (SED) loan programs:
Funding, which can only be used to purchase designated materials and equipment for loan, is allocated to schools based upon the number of eligible students enrolled. The Non-public Schools Unit within DFO’s Business Operations Office is responsible for administering these programs. Its primary responsibilities include:
All schools wishing to participate in any of the New York State loan programs will be responsible for monitoring this site for program updates and time-sensitive information; there will be no paper mailings. For more about these programs, please see the New York State Loan Programs Overview.
Participation in any of the four New York State loan programs requires that non-public schools submit a Loan Request and Enrollment Certificate (LREC) to the DOE on an annual basis. For early ordering in the late spring, the DOE compared your current enrollment (2013-2014) to the enrollment data you provided to SED this past fall (via your New York State Education’s Basic Educational Data System (BEDS) report). Your school's per-student allocation is dependent upon the total number of students enrolled. In the fall, the DOE will use your school's new enrollment data (2014-2015), as reported on the LREC, to adjust your allocation (as applicable).
Last year the required Principal’s Statement of Assurances (PSA) form had been revised to include your responsibilities as they pertain to all four loan programs. Further, it is no longer a stand-alone form; it now appears on page two of the LREC form. Please be sure to sign both pages of the LREC form and submit it as instructed. All schools participating in the New York State Loan Program must have this form on file with the DOE.
For more information and to access the 2014-2015 Loan Request and Enrollment Certificate form, please click here.
The ordering period for all New York State loan programs (NYSTL, NYSSL, NYSLIB, and NYSCH) for the 2014-2015 school year is now open!
ShopDOE is a purchasing planning portal that allows users (including non-public schools) to browse a catalog of products and services offered by DOE contracted vendors. The portal was updated with the same state-of-the-art search capabilities found on many online retail sites. By signing in as a “non-DOE employee” with your own personal email address or that of your school, you will be able to browse a large selection of books, software, media and computer hardware equipment available at DOE contracted prices. Although you will not be able to proceed directly to checkout in FAMIS just yet, you can share your shopping cart’s contents with the person at your school who is responsible for placing orders: either email the shopping list or save it as an excel spreadsheet or PDF document and then share. A quick guide to help you navigate the revamped ShopDOE is now available. Note that additional enhancements will be implemented in the future to allow non-DOE employees to proceed to checkout and thereby place their orders directly through FAMIS.
Requests for Employment Certificates (working papers) can now be ordered directly from our vendor - Vanguard Direct - during one of four designated ordering periods:
To place your order, submit the Request for Employment Certificate Form (recently updated) along with payment to:Vanguard Direct519 8th Avenue, 23rd FloorNew York, NY 10018Attn: Laura MrotzekAll inquiries concerning your order, once it has been placed, should be directed to the vendor: firstname.lastname@example.org.
Detailed guidelines and ordering instructions are available in the Non-Public School Documents section of our Web site.