DFO's Office of Business Operations administers the New York State Loan Programs: NYSTL (Textbooks), NYSSL (Computer Software) and NYSLIB (Library) and NYSCH (Computer Hardware) for eligible NYC students enrolled in participating Non Public Schools in New York City.
New York State education law requires public school districts, including the New York City Department of Education (DOE), to purchase and loan certain instructional materials and equipment to all children in grades kindergarten through twelve whom legally reside in and/or attend a school located within their school district. This includes K-12 students attending non-public schools as well. The purchase and loan of these resources is managed through four New York State Education Department (SED) loan programs:
Funding, which can only be used to purchase designated materials and equipment for loan, is allocated to schools based upon the number of eligible students enrolled. The Non-public Schools Unit within DFO’s Business Operations Office is responsible for administering these loan programs. Its primary responsibilities include:
Additional information about the program can be found on the Non-public Schools Unit’s website.
The table below lists deadlines associated with all four New York State loan programs: NYSTL, NYSSL, NYSLIB, and NYSCH.
This form is required in order for your school to participate in any of the four New York State loan programs during the 2014/2015 school year.
* We strongly suggest that you place your orders in advance of the deadline. An earlier submission will allow NPS staff to help you resolve any issues you encounter during the ordering process prior to the ordering deadline.
Schools participating in the NYSCH loan program may select hardware items from one of three e-catalogs contained within FAMIS:
There is a much larger selection of items available than in previous years. However, only NYSCH eligible items that are indicated as “NYSTL approved” may be ordered using NYSCH funds. Detailed ordering instructions can be found in the Non-Public School Documents section of our website.
Participation in any of the four New York State loan programs requires that non-public schools submit a Loan Request and Enrollment Certificate (LREC) to the DOE on an annual basis. The DOE will use your school’s current enrollment (2013-2014 school year), as reported on the LREC, to determine or adjust your allocation (as applicable). The DOE will also compare your current enrollment (2013-2014) to the enrollment data you provided to SED this past fall (via your New York State Education’s Basic Educational Data System (BEDS) report) in order to determine your allocation (as applicable) for early ordering in the late spring.This year the required Principal’s Statement of Assurances (PSA) form has been revised to include your responsibilities as they pertain to all four loan programs. Further, it is no longer a stand-alone form; it now appears on page two of the LREC form. Please be sure to sign both pages of the LREC form and submit it as instructed. If you have not yet submitted an LREC form this year, please do so immediately. All schools participating in the New York State Loan Program must have this form on file with the DOE.For more information and to access the form, please click here.
The table below lists the allocation levels associated with all four New York State loan programs: NYSTL, NYSSL, NYSLIB, and NYSCH.
NYSTL: Allocation level is based upon the total number of eligible students (K-12) who legally reside within New York City prior to November 1, 2013.
NYSSL, NYSLIB and NYSCH: Allocation levels are based upon the number of eligible students (K-12) who were attending your NYC school last year, prior to November 1, 2012. Your school provided this information in the 2012-2013 LREC and BEDS data forms.
ShopDOE is a purchasing planning portal that allows users (including non-public schools) to browse a catalog of products and services offered by DOE contracted vendors. The portal was recently updated with the same state-of-the-art search capabilities found on many online retail sites. By signing in as a “non-DOE employee” with your own personal email address or that of your school, you will be able to browse a large selection of books, software, media and computer hardware equipment available at DOE contracted prices. Although you will not be able to proceed directly to checkout in FAMIS just yet, you can share your shopping cart’s contents with the person at your school who is responsible for placing orders: either email the shopping list or save it as an excel spreadsheet or PDF document and then share. A quick guide to help you navigate the revamped ShopDOE is now available. Note that additional enhancements will be implemented in the future to allow non-DOE employees to proceed to checkout and thereby place their orders directly through FAMIS.
Requests for Employment Certificates (working papers) will be accepted from March 3rd through March 26th, 2014. Please place your request by submitting the Request for Employment Certificate Form. Employment Certificates will be delivered by May 2014. Note that this is the final ordering period for the 2013-2014 school year (SY).
Detailed guidelines and ordering instructions are available in the Non-Public School Documents section of our Web site.