Personal Services Contracts

GENERAL INFORMATION

Personal Services contracts cover a wide range of services including, but not limited to:

Architecture Engineering
Construction Management
Industrial and Environmental Hygiene
Information Technology
Legal
Controlled Inspections
Audit
Real Estate
Insurance
Professional Staffing and Training

To solicit consultants for Personal Services contracts, the SCA issues a Request for Proposal (RFP) to firms that appear to have the requisite experience.

REQUIREMENTS

Requirements for Prime Consultants:

A consultant firm responding to an RFP does not need to be prequalified at the time that it submits its proposal. However, successful firms must be prequalified before a contract is executed. Therefore, it is advisable to start the prequalification process as soon as possible.

Additionally, firms seeking to be prequalified in specialized areas such as Construction Management, Architecture and/or Engineering, Testing Laboratories as well as Asbestos or Environmental work must complete the qualification section of the online VAS prequalification application. (Architectural and/or Engineering firms may submit a copy of Form 254 or Form 255 or Form 330 in lieu of the Qualification Statement.)

To begin the prequalification process, please go to the Vendor Access System and fill out the online application.

Requirements for Sub-consultants:

Sub-consultants for personal services contracts do not need to be prequalified. However, they are required to fill out and submit a Sub-Consultant Work History Form.

To download the Sub-Consultant Work History Form, click the following link: SCA Forms Page.

RESPONDING TO A RFP

When invited to submit a proposal for a Personal Services contract, consultant must:

Meet the minimum requirements
Have all required licenses, certifications, registrations
Include all required financial statements for both prime and named sub-consultants
Submit a Work History form for all sub-consultants not prequalified with the SCA
Include a cost proposal in a separate, sealed envelope
Submit 1 original and specified number of copies by the Proposal Receipt date and time

PROPOSAL EVALUATION

Proposals are evaluated by a committee comprised of SCA employees on the basis of weighted criteria defined in the RFP, such as:

Appropriateness and quality of firm’s experience
Qualifications of proposed staff
Methodology and approach
Cost
Minority or Woman-Owned Business Enterprise (M/WBE) participation

To learn more about the M/WBE criteria, click the following link: M/W/LBE Certification Page

OBTAINING RFP INFORMATION

All active RFPs are advertised in the City Record and on the SCA’s website.

To view a list of current and anticipated RFPs, click the following link:
Anticipated Requests for Proposals

School Construction Authority Reports and Documents Employment Doing Business Contracting with the SCA Construction Contracts Personal Services Contracts Pre-Qualification M/W/LBE Certification Architecture & Engineering Claims & Disputes Freedom of Info. Requests Labor Law Compliance NDA - Confidentiality and Non-Disclosure Forms Programs Forms	Personal Services Contracts E-mail to a friend GENERAL INFORMATION Personal Services contracts cover a wide range of services including, but not limited to: Architecture Engineering Construction Management Industrial and Environmental Hygiene Information Technology Legal Controlled Inspections Audit Real Estate Insurance Professional Staffing and Training To solicit consultants for Personal Services contracts, the SCA issues a Request for Proposal (RFP) to firms that appear to have the requisite experience. REQUIREMENTS Requirements for Prime Consultants: A consultant firm responding to an RFP does not need to be prequalified at the time that it submits its proposal. However, successful firms must be prequalified before a contract is executed. Therefore, it is advisable to start the prequalification process as soon as possible. Additionally, firms seeking to be prequalified in specialized areas such as Construction Management, Architecture and/or Engineering, Testing Laboratories as well as Asbestos or Environmental work must complete the qualification section of the online VAS prequalification application. (Architectural and/or Engineering firms may submit a copy of Form 254 or Form 255 or Form 330 in lieu of the Qualification Statement.) To begin the prequalification process, please go to the Vendor Access System and fill out the online application. Requirements for Sub-consultants: Sub-consultants for personal services contracts do not need to be prequalified. However, they are required to fill out and submit a Sub-Consultant Work History Form. To download the Sub-Consultant Work History Form, click the following link: SCA Forms Page. RESPONDING TO A RFP When invited to submit a proposal for a Personal Services contract, consultant must: Meet the minimum requirements Have all required licenses, certifications, registrations Include all required financial statements for both prime and named sub-consultants Submit a Work History form for all sub-consultants not prequalified with the SCA Include a cost proposal in a separate, sealed envelope Submit 1 original and specified number of copies by the Proposal Receipt date and time PROPOSAL EVALUATION Proposals are evaluated by a committee comprised of SCA employees on the basis of weighted criteria defined in the RFP, such as: Appropriateness and quality of firm’s experience Qualifications of proposed staff Methodology and approach Cost Minority or Woman-Owned Business Enterprise (M/WBE) participation To learn more about the M/WBE criteria, click the following link: M/W/LBE Certification Page OBTAINING RFP INFORMATION All active RFPs are advertised in the City Record and on the SCA’s website. To view a list of current and anticipated RFPs, click the following link: Anticipated Requests for Proposals