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Charter a Coach Bus Schools can use the FAMIS Portal to charter service on a coach bus for round-trip transportation of students and adults on school trips lasting no more than six days and five nights, within the five boroughs, intrastate and out of state from all schools and offices under the jurisdiction of the New York City Department of Education. Chartered coach buses can be equipped with or without restrooms. Schools should go to the FAMIS Portal to determine the least expensive vendor for their trip and issue a purchase order (see below). The contracted coach bus vendors are:MCIZ Corp. DBA GO Buses/ Video Tours15 2nd AvenueBrooklyn New York 11215Phone: (718) 560-3925 or (212) 812-2702Fax: (718) 560-3956President: Jacob MarmursteinRivka@nyairportservice.comSuburban Trails, Inc.750 Somerset StreetNew Brunswick, New Jersey 08901Phone: (732) 249-1100 Ext. 231Fax: (732) 249-1024General Manager: Scott Sprengelscott.firstname.lastname@example.org
Note: Schools may change or cancel a trip at no cost provided the change or cancellation is received by the vendor by 3:00 PM on the day before the scheduled trip. If a change or cancellation is received by the vendor after 3:00 PM on the day before the scheduled trip, schools will be issued a credit for service of an equal amount that can be used at a later date.
For assistance call the Portal Help Desk at (718) 935-4444.
If none of the contracted vendors are available on the date of your scheduled trip, then the school is required to obtain three competitive bids from different vendors and follow the guidelines below.
Competitive Bid GuidelinesSchools must use vendors rated satisfactory by the U.S. Department of Transportation. Click here to access the U.S. Department of Transportation passenger carrier safety ratings.Every purchase order must include the following:
The contractor must agree to provide the following insurance:
The liability limits for commercial general liability insurance and automobile liability insurance shall be not less than:
If the charter bus provider has an umbrella excess liability insurance policy that includes coverage for the primary commercial general liability insurance policy and the automobile insurance policy, flexibility is possible for the primary policy limits, provided, the total coverage is not less than the foregoing amounts.
Schools must check for proof of insurance. The company must provide an ACORD 25 Certificate of Liability Insurance with the DOE listed as the certificate holder. Schools must also ensure that the company they choose is licensed to provide the type of service they are requesting and the school official in charge should verify that:
Schools may contact their ISC Contract Administrator for assistance