EasyTrac is software that compiles and streamlines the data collection and processing associated with providing related services at New York State approved non-public schools. EasyTrac is used by school and providers to store service documentation in manners that are compliant with federal and state laws and regulations, and can be used by schools to satisfy its compliance requirements. The New York City Department of Education uses data entered into EasyTrac to claim Medicaid reimbursements. NPI Registry Public Search
Centers for Medicare and Medicaid Services (CMS) and the U.S. Department of Health & Human Service (HHS) have jointly made available a free search tool for National Provider Identifier (NPI) records. The NPI Registry Public Search is a free directory of all active NPI records. Please utilize this directory to verify accuracy of clinician credentials entered into EasyTrac. For additional guidance on updating staff credentials, EasyTrac Coordinators should consult the EasyTrac Staff Manual.
ICD-10-CM Diagnosis Codes for SLPs
As of October 1, 2015, all Speech-Language Pathologists (SLPs) should be using ICD-10-CM codes for all speech referrals. ICD-9 codes are no longer valid. The American Speech-Language-Hearing Association (ASHA) has made a multitude resources available to SLPs - as well as Audiologists - properly code disgnoses on referrals for service. Please refer to 2017 resources for new and revised codes.
Medicaid IDs in EasyTrac for Orders
Schools can make use of eMedNY’s Enrolled Practitioner Search to verify Medicaid enrollment. While eMedNY does not include a lookup for Medicaid ID, it does allow a search by NPI, License Number or Provider Name. Use this website to search for NPI, License Number or Provider Name; if a match is returned, the user has effectively confirmed that the ordering provider is enrolled with Medicaid.
Q&A - Session Percentage Reports
Many EasyTrac users have technical questions regarding the Session Percentage Reports found in EasyTrac. The Office of Medicaid Operations has collected the most frequently asked questions regarding these reports. If you have questions pertaining to the Session Percentage Reports for your program, please take a moment to review the Q&A and familiarize yourself with the report.