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The NYC Department of Education (“Department”) provides access to the Department’s Internet Systems for its employees, agents, students, and volunteers, collectively referred to as “users” for educational and business purposes, in conformance with applicable law. This Internet Acceptable Use and Safety Policy (“policy”) governs all electronic activity of users using and accessing the Department’s Internet systems, including Department e-mail and Department-provided access to the Internet, and applies to the use of the Department Internet Systems both on and off Department property. “The Department’s Internet Systems” means Department-provided devices, Internet connections (including wireless connections) provided by the Department, Department-provided e-mail accounts, intranet and any remote connection to Department systems. A user is deemed to access and use the Department’s Internet Systems through any electronic activity conducted on the Department’s Internet Systems using any device (whether or not such device is a Department-provided device) regardless of the user’s physical location.
“Department-provided devices” means any electronic device provided by the Department, including, but not limited to, desktop computers, laptops, and hand-held devices, such as personal digital assistants (PDAs), smartphones, iPads, tablets and e-readers.
Student use of the Department’s Internet Systems is governed by this policy, Department regulations, policies and guidelines, the Citywide Standards of Conduct and Uniform Disciplinary Measures (the “Discipline Code”) and applicable law. Employee use is governed by this policy, Department regulations, policies and guidelines, the Department’s employment policies, applicable collective bargaining agreements and applicable law.
By using the Department’s Internet Systems, a user agrees to follow this policy and all applicable Department regulations, policies and guidelines. All users must report any misuse of the network or Internet or receipt of any communication that violates this policy to a teacher, supervisor or other appropriate Department personnel.
Internet access and e-mail provided by the Department are intended for educational use, instruction, research and the facilitation of communication, collaboration, and other Department related purposes. Users are subject to the same standards expected in a classroom and/or professional workplace.
Users have no right to privacy while using the Department’s Internet Systems. The Department monitors users’ online activities and reserves the right to access, review, copy, store, or delete any electronic communications or files. This includes any items stored on Department-provided devices, such as files, e-mails, cookies, and Internet history.
The Department reserves the right to disclose any electronic activity, including electronic communications, to law enforcement officials or third parties, as appropriate and consistent with applicable law. The Department will fully cooperate with local, state, or federal officials in any lawful investigation concerning or relating to any illegal activities conducted through the Department’s Internet Systems.
Users may not engage in any of the activities prohibited by this policy when using or accessing the Department’s Internet Systems.
If a user is uncertain whether behavior is prohibited, he or she should contact a teacher, supervisor or other appropriate Department personnel. The Department reserves the right to take immediate action regarding activities that (1) create security and/or safety issues for the Department, students, employees, schools, network or computer resources, or (2) expend Department resources on content the Department determines lacks legitimate educational or Department content or purpose, or (3) the Department determines are inappropriate.
Below is a non-exhaustive list of examples of prohibited behavior:
1. Causing harm to others, damage to their property or Department property, such as:
2. Gaining or attempting to gain unauthorized access to the Department’s Internet Systems, or to any third party’s computer system, such as:
3. Using the Department’s Internet Systems for commercial purposes, such as:
4. Engaging in criminal or other unlawful activities.
In accordance to Children’s Internet Protection Act (“CIPA”), the Department blocks or filters content over the Internet that the Department considers inappropriate for minors. This includes pornography, obscene material, and other material that may be harmful to minors. The Department may also block or filter other content deemed to be inappropriate, lacking educational or work-related content or that pose a threat to the network. The Department may, in its discretion, disable such filtering for certain users for bona-fide research or other lawful educational or business purposes.
Users shall not use any website, application, or methods to bypass filtering of the network or perform any other unlawful activities.
See additional information regarding CIPA.
The Family Educational Rights and Privacy Act (“FERPA”) prohibits Department school officials from disclosing personally identifiable information (“PII”) from education records of Department students and families to third parties without parental consent. However, several exceptions to this general rule may apply.
All users of the Department’s Internet Systems must comply with FERPA and Chancellor’s Regulation A-820, Confidentiality and Release of Student Records; Records Retention. If you are unsure about whether the activity will comply with FERPA or Chancellors Regulation A-820, please contact the Department’s Chief Information Security Officer.
Internal communications with a Department attorney may also be confidential. Accordingly, users should not forward or distribute such communications without first checking with the attorney. Users should ensure that e-mails that include or attach confidential information are only sent to the intended recipients.
1. Department Responsibilities:
2. Students Using the Department’s Internet Systems
3. Teachers using the Department Internet Systems, including Social Media for class activities
The Department, including central offices and schools, reserves the right to terminate any user’s access to Department Internet Systems - including access to Department e-mail - at any time.
If a student violates this policy, appropriate disciplinary action will be taken consistent with the Discipline Code and applicable Chancellor’s Regulations. If a student’s access to the Department’s Internet System is revoked, the student may not be penalized academically, and the Department will ensure that the student continues to have a meaningful opportunity to participate in the educational program.
Employee violations of this policy will be handled by appropriate discipline.
All users must promptly disclose to their teacher, supervisor, principal or manager any information they receive that is inappropriate or makes them feel uncomfortable.
The Department makes no guarantees about the quality of the services provided and is not responsible for any claims, losses, damages, costs, or other obligations arising from use of the network or accounts. Any additional charges a user accrues due to the use of the Department’s network are to be borne by the user. The Department also denies any responsibility for the accuracy or quality of the information obtained through user access. Any statement, accessible on the computer network or the Internet, is understood to be the author's individual point of view and not that of the Department, its affiliates, or employees.
The Department reserves the right to amend and/or revise this policy at any time as the need arises. This policy is available upon request and in soft copy.Inquiries pertaining to this regulation should be addressed to:
NYC Department of EducationOffice of Communications & Media Relations52 Chambers Street, Room 314 New York, NY 10007Phone: 212-374-5141Fax: 212-374-5584