NCLB Supplemental Educational Services Non-Regulatory Guidance (June 13, 2005) provides in pertinent part: “an LEA should select providers to operate on-site in a manner that is fair, transparent, and objective. Whatever the system an LEA uses, it should strive to provide parents with as diverse and large a group of on-site providers as possible, including faith-based and community providers.”
The guidelines are intended to assist principals in accommodating interested SES providers in school locations. Principals should use the guidelines to select providers to work in their school buildings when there is not enough room for all providers to run their programs on-site.
Guidelines for Principals to Accommodate Providers in School Buildings
If schools cannot accommodate all interested providers, principals are asked to make determinations based on the following guidelines:
- Provider has a track record of demonstrated effectiveness, customer satisfaction, and service delivery
- Provider’s program can meet the needs of all students, including students with disabilities and ELLs
- Provider is flexible in scheduling tutoring sessions.
- For Providers that offered SES in your school building during the 2011-12 school year, please also consider the following guidelines:
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Instructors/Tutors and students were adequately supervised during tutoring sessions, and supervisors or managers were available and accessible.
- Provider supplied enough materials for every student in their program in a timely manner.
- Provider took care of the school property and followed school safety and emergency procedures.
- There was adequate and ongoing communication with school and parents regarding student progress.
New providers for FY 12: We expect that all new providers will have fully executed contracts by the time SES is launched by the start of the programs on November 7, 2011. However there is always the possibility of delays and providers are instructed to keep both schools and parents updated on their status. If the delay extends too far into the school year, and it is evident that the provider cannot begin services in a timely manner, it is the principal’s prerogative to terminate access to the school.
In addition, all SES providers must now abide by a Code of Professional Conduct and Ethics . Pertinent sections of the code are described below. Click here to view the Code.
Procedures for Selecting On-Site Providers
1. Coordinate the SES program(s) with other after-school programs operating in your building. In order to maximize the benefit of the SES programs for students and to minimize competition for staff and space, principals are advised to schedule SES sessions on days when few programs are in operation. Further please give some thought to the logistics of hosting an overabundance of after-school programs.
2. Keep in mind how the 37.5 minutes of extended academic intervention may impact the SES programs. If the provider employs DoE teachers, the program may not be able to begin until the conclusion of the extended day program.
3. Consider a variety of SES programs to meet the diverse academic needs and family circumstances of eligible students,
a) Before or After-school
b) Saturday program
c) Individualized tutoring may take place in the school library/auditorium or other appropriate, well-supervised area and can be scheduled prior to the start of school day as well as after-school.
4. Be mindful of the number of hours and/or weeks offered by the providers. The frequency and duration of tutoring sessions varies greatly with every provider program depending on their contractual agreement with the NYCDOE. These hours cannot be increased or altered in any way.
5. You may not restrict the providers to offering services to certain grades as a condition to working in your school building.
6. The design of the provider’s approved program or curriculum materials cannot be altered.
7. Principals should consult with their network leaders before making final determinations of on-site providers.
8. Once on-site providers have been determined, principals need to:
a. Sign and submit those providers’ extended use permits to the ISC for final processing
b. Complete an SES Engagement Notice Providers are instructed to submit a copy to the NCLB/SES Program Office at 65 Court Street – Room1803D, Brooklyn, NY 11201, ATT: Cheryl Kaplan.
c. Arrange a meeting with on-site providers to discuss supervision, safety and security issues. Distribute copies of the school’s safety plan and discuss pertinent aspects of your emergency procedures with the provider representative. Review the scheduling of sessions and room assignments.
9. There are 2 SES Enrollment periods.
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October 17 - November 4, 2011 |
First enrollment period |
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February 6, - February 17, 2012 |
Second enrollment period |
Providers will not:
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Compensate school district employees personally in exchange for access to facilities, to obtain student lists, to assist with marketing or student recruitment, to promote enrollment in a provider’s program at the exclusion of other providers, to obtain other similar benefits for their SES program, or for any illegal purpose.
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Employ any DOE employees in any capacity, except that current DOE teachers (including teachers working at the DOE as guidance counselors) may be employed as instructors or as Lead Teachers.
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Employ any former DOE employees with less than one year of separation from the DOE in any capacity which puts them in any contact with the DOE or its employees - including meetings, telephone calls and written communications. However, former DOE teachers (including teachers who worked as guidance counselors) with less than one year of separation from the DOE are permitted to work as instructors or as Lead Teachers.
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Make payments or in-kind contributions to schools or school personnel, exclusive of customary fees for facility utilization in exchange for access to facilities, to obtain student lists, to increase student enrollment, to obtain other similar benefits for their SES program or for any illegal purpose.
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Misrepresent to anyone, including parents (during student recruitment), the location of a provider’s program, principal/district or state’s approval of a provider, or the likelihood of becoming so approved.
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Offer a parent or student any form of incentive for signing-up with a provider.
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Implement a rewards program for attendance and/or achievement that is not part of the provider’s state-approved program.
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Employ an enrolled student.
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Use the DOE enrollment form that has the selected provider’s name pre-printed as part of the form.
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Encourage students/parents to switch providers once enrolled. A student is considered enrolled once the District has issued the formal student / Provider selection list.