Parent Support

Parent Coordinator
Peggy Allicock
Phone: 347-563-4948
PTA
PTA/PA Information:
Information provided by school
Visit the parent portal to access information about instructional programs, enrollment procedures, DOE rules and regulations, health and support services, as well as news and other resources.






 

If you would like to contact our Parents' Association please email us at:
casals181@gmail.com

ms181parentassoc.weebly.com

Janelle Williams, President
Arlene Foster, Vice-President
Jacqueline Smith, Secretary
Grace Lovaglio, Treasurer

      Please read below to preview the M.S. 181 Parent Association By-laws:

     

    BYLAWS

     

    OF THE

     

    Parent Association of MS 181,

    Pablo Casals Middle School

     

     

     

     

    APPROVED BY THE MEMBERS ON _____________________

     

     

     

     

    ________________________________            _________________________________

    PRESIDENT (PRINT)                                                SIGNATURE                                                                  

     

     

    ________________________________            _________________________________

    VICE PRESIDENT                                                SIGNATURE

     

     

    ________________________________            _________________________________

    SECRETARY (PRINT)                                    SIGNATURE

     

     

     

     

     

     

     

     

     

     

    Article I – Name

     

    The name of the association shall be: The MS 181 Parents Association.

     

    Article II – Objectives

     

    1. To provide support and resources to the school for the benefit and educational

    growth of our children.

    2. To promote and help develop a cooperative working relationship between the

    parents and staff of our school.

    3. To foster and encourage parent participation on all levels.

    4. To provide opportunities and training for parents to participate in school governance

    and education decision-making.

     

    Article III – Membership

     

    Section 1. Eligibility

     

    Membership in the association shall be limited to parents, legally appointed guardians, and persons in parental relation to students currently attending MS 181 Parents, legally appointed guardians, and persons in parental relation to students currently attending MS 181 are automatically members of the PA; no membership form is necessary. In the beginning of each school year, a welcoming letter from the association shall inform parents of the PA and shall encourage their participation.

     

    Section 2. Donations

     

    Donations are not a requirement for membership, voting or running for office. For budgetary purposes, the Executive Board, subject to the approval of the General Membership, may establish a suggested annual dues donation amount.

     

    Section 3. Voting Privileges

     

    Each parent, legally appointed guardian or person in parental relation of a child/children currently enrolled in MS 181 shall be entitled to one vote per student.

     

     

    Article IV – Officers

     

    Section 1. Titles

     

    The officers of the association shall be: Presidents, Recording Secretary, Treasurer, Correspondence Secretary and members at large.  The executive board shall not exceed 7 in number. The PA must elect the mandatory core officers of president, secretaries and treasurer to be a functioning PA. 

     

    .

     

    Section 2. Term of Office and Term Limits

     

    The term of office shall be from July 1 through June 30. PA elections must be held between the second Tuedsay in May and the second Tuesday in June for a one-year term beginning July 1. Term limits for each officer position of the association shall be two (2) consecutive one (1) year terms in the same office, unless no other interested candidates for said office are nominated and a majority present at the April membership meeting votes to allow the nomination, in which case, the officer may be nominated for two (2) additional one (1) year terms. Eligibility for office is limited to parents, legally appointed guardians or persons in parental relation of students

    currently attending MS 181 who are not employed at MS 181.

     

    Section 3. Duties of Officers

     

    3.1

     

    President: The president shall preside at all meetings of the PA and shall be an ex-officio member of all committees except the nominating committee. The president shall provide leadership for its members. The president shall appoint chairpersons of PA committees with the approval of the Executive Board. The president shall delegate responsibilities to other PA members and shall encourage meaningful participation in all parent activities. The president shall attend all regular meetings of the president’s council and shall be a core member of the school’s leadership team. The president shall meet regularly with the Executive Board members in accordance with these bylaws to plan the agendas for the general membership meetings. The president shall be one of the signatories on checks. There shall be two signatories on checks. The president or his/her designee shall represent the PA on district/regional committees. The president shall assist with the June transfer of PA records to the incoming Executive Board.

     

    3.2

     

    Vice President:  The Vice President shall assist the president and shall assume the president’s duties in his/her temporary absence or at the president’s request. The Vice President shall chair the fundraising committee. The Vice President shall be one of the signatories on the association checks.

     

    3.3

     

    Recording Secretary: The recording secretary shall maintain the official record of the proceedings and actions of all association meetings. This shall include notices, agendas, sign-in sheets and material distributed. The recording secretary shall prepare minutes of each association meeting in time for reviewing adoption at the next meeting and shall make minutes available upon request. She/he shall maintain custody of books and reports pertaining to the association, except those of the treasurer and financial security. The recording secretary shall maintain a log of all amendments to the bylaws and shall ensure that a copy of each is on file in the principal’s office.

    The secretary shall sign and incorporate all collected monies to the treasurer with the June transfer of all PA records to the incoming executive board. The secretary shall also assist the Corresponding Secretary in his/her absence.

     

     

    3.4

    Correspondence Secretary: The Correspondence Secretary will be responsible for recording the mail received by the association and for preparing responses or correspondences at the request of the president. She/he shall be responsible for preparing and distributing notices of all association meetings and assist the Recording Secretary in his/her absence.

     

     

     

    3.5

     

    Treasurer: The treasurer shall be responsible for all financial affairs and funds of the association. The treasurer shall also be responsible for maintaining an updated record of income and expenditures and shall be one of the signatories on checks. The treasurer shall adhere to and implement all financial procedures established by the association. The treasurer shall keep a record of the deposit of monies collected by the membership for the association. Records will include the reason and amount of the deposits. The treasurer shall disburse the funds of the PA as authorized by the Annual Budget adopted by the Membership, taking proper vouchers for such disbursements. All such disbursements will be signed by two signatories, one of which shall be the treasurer, or in his/her absence, the president and will be accompanied by a voucher receipt that gives details of the expenditure and the minutes approving the expenditure by membership. The treasurer shall be prepared to present and provide copies of financial reports at all association meetings. The treasurer shall also prepare and provide the January 31st interim and June annual accounting reports. He/she shall make available all books or financial records for viewing by members upon request and for audit. The treasurer shall prepare and assist the recording secretary with the June transfer of all PA records to the incoming executive board.

     

    3.6

     

    Trustee(s): The trustee(s) shall see to it that the bylaws are faithfully followed. The trustee, or if more than one trustee, a trustee designated by the Executive Board, shall serve as parliamentarian, and must be familiar with Robert’s Rules of Order, Newly Revised and these Bylaws. He/she shall be the final authority at all meetings when issues of procedure arise. In the absence of the designated trustee from a meeting, the president will appoint a parliamentarian pro-tem for that meeting. The trustee shall also serve as executive board member of the Special Auditing and Budget Committee as described in Article VII, Section 5. The trustee shall be responsible for the investigation and implementation of impeachment proceedings.

     

    3.7

     

    School Leadership Team Membership: No other executive board member except a President shall automatically serve as a core member of the school leadership team. Candidates for President must disclose prior to the election, that the President will assume the school leadership team position reserved for the president.  If the president is unable to serve as member to the school leadership team, another elected Executive Board member may be selected by the Executive Board as a replacement member of the school leadership team, subject to approval of the General Membership. Two other parent member representatives shall be elected by the General Membership during the general election meeting and one parent member in October in accordance with school leadership team by-laws.

    No person employed by MS 181 shall be eligible to serve as a parent member representative on the school leadership team. It is the responsibility of the school leadership team members to solicit issues and ideas from the Executive Board and the General Membership, to attend

    school leadership team meetings, to report back to the board and the membership on the activities and progress of the school leadership team.

     

    Section 4. Election of Officers/School Leadership Team Parent Members

     

    The yearly election of officers of the association must be held between the second Tuesday in May and the second Tuesday in June. The member at large can be left open for an incoming 6th grade parent, legally-adopted guardian or person in parental relation to a student to fill this vacant position(s). This election will be held at the October meeting. Any timeline established by the PA to complete the nominations and election process must adhere to this timeframe. The principal must be notified of the date of the election two weeks prior to the second Tuesday in May. One parent member shall be elected at the October meeting to allow new parents to be represented on the School Leadership Team.

     

    4.1

     

    Nominating Committee

     

    a) The nominating committee shall consist of three to five (3-5) members, the majority of whom shall be elected by the membership at the February general membership meeting. One member must come from the Executive Board. If a three member nominating committee cannot be formed, then the remaining members of the nominating committee shall be selected by the president, as the case may be, subject to the approval of the Executive Board.

    The nominating committee shall choose one of its members to serve as chairperson. No person employed in MS 181 shall be eligible to serve on the nominating committee. b) Members of the nominating committee are not eligible to run for any office. An eligible member of the nominating committee may be considered as a candidate if she/he immediately resigns from the nominating committee in writing. c) The nominating committee shall seek out the membership in writing, in English and other languages as appropriate, for recommendations of candidates for all offices. The nominating committee will also be responsible for conducting the election process. This includes the following:

     

    ·       Preparing and distributing all notices regarding this process in English

    and language spoken by parents, wherever possible (i.e. meeting notices,

    agendas, reminder notices, tear-off applications, etc.):

    ·       Canvassing the membership for all eligible candidates;

    ·       Preparing ballots, attendance sheets, ballot box, tally sheets and all other

    materials pertaining to the election;

    ·       Determining and verifying the eligibility of all interested candidates, prior to

    the election;

    Reporting the names of nominated candidates during the April meeting;

    ·       Ensuring that an opportunity is provided to all members allowing for

    nominations (this includes self-nomination) to be taken from the floor

    during the April meeting;

    ·       Officially closing the nominations process during the April meeting;

    Reporting the names of all eligible candidates and the positions they are

    seeking, to the membership at least two (2) weeks prior to the election;

    ·       Notifying the principal of the date of the election two weeks prior to the

    second Tuesday in May;

    ·       -Ensuring that only eligible members receive a ballot for voting;

    ·       -Conducting the election during the general membership meeting between

    the third Wednesday in May and the third Wednesday in June.

     

    d) If a nominating committee is not/can not be formed, the executive board must communicate that the nominations process will proceed under the direction of at least two members of the association who are not running for office. One member must be from the executive board, and one member from the general membership. Neither member is eligible to run for office. Both

    members will be selected to serve in this role by vote of the general membership. They shall perform the responsibilities and adhere to the timeframe outlined above. They may also seek assistance in conducting an election from the school’s parent coordinator, the appropriate presidents’ council, or the district or regional superintendent or his/her representative.

     

     

    e) If two members of the association who are not running for office are not/can not be identified to conduct the nominations and elections process, the process will be conducted by the appropriate presidents’ council and/or the district or regional superintendent or his/her representative. They will have the same roles and responsibilities as the nominating committee, as stated above.

     

    4.2

     

    Additional Nominations

     

    At the April membership meeting, the nominating committee shall request additional nominations from the floor. The nominating committee may also utilize tear-off applications to reach additional eligible candidates. Tear-off applications must include a cut-off date not less than ten (10) days from the date of distribution.

     

    4.3

     

    Notices

     

    The meeting notice and agenda for the general membership election meeting held between the Second Tuesday in May and the second Tuesday in June shall be distributed not less than ten (10) calendar days prior to the date. All meeting notices and agendas shall be available in English and translated into applicable languages, where possible. The distribution date shall appear on all notices. It shall list all candidates in alphabetical order under the office for which they were nominated.

     

    4.4

     

    Voting Requirements

     

    There shall be one vote per member for the child/children currently attending MS 181. Voting by proxy or absentee ballot is prohibited.  Only parents, legally appointed guardians and persons in parental relation to students currently attending MS 181 may vote on any determination about extending membership to staff, continuing staff membership, or restricting membership to parents in the association.

     

    4.5

     

    Election and Use of Ballots

     

    a) The nominating committee shall be responsible for conducting the election.

    b) Voting shall be by written ballot in accordance with Chancellor’s Regulation

    A-660.

    c) Written ballot shall be used in all contested elections.

    d) Names of candidates shall appear on the ballot in alphabetical order under

    the title of the office for which they were nominated.

    e) Ballots shall be printed with instructions in English and other languages, as

    appropriate, where possible.

    f) Ballots shall be distributed once voter eligibility has been established.

    g) Ballots shall be counted immediately following the election and in the

    presence of the members.

    h) Ballots shall be retained for six months by the chairperson of the nominating

    committee or if there is no nominating committee, by an officer. If he/she will

    no longer be an eligible member after June 30, the ballots shall be turned

    over to the incoming secretary.

    i) The elections shall be scheduled at a time that encourages maximum

    member participation. This will require at least an evening session.

    j) In uncontested elections, members may vote by show of hands or by

    acclamation to accept the slate of incoming officers.

               

    The elections for the school’s leadership team parent member representatives shall be held in accordance with the team’s bylaws. No person employed in MS 181 or serving as a community education council member shall be eligible to serve as a parent member representative on the school’s leadership team.

     

     

    Section 5. June Transfer of Records

     

    The outgoing PA Executive Board shall arrange for the orderly transfer of records and information of the PA, which shall include an overview of PA transactions for the school year, to the incoming Executive Board. One executive board meeting will be scheduled during the month of June for this purpose. Any members of the Executive Board may request the assistance of the district or region presidents’ council during this process.

     

    Section 6. Certification of the Election

     

    The results of the election shall be announced by the chairperson of the nominating committee or by a member selected to conduct the nominations and election process. The principal is required to complete and sign the Election Certification form provided by the Department of Education. Copies of the Election Certification form must be forwarded to the appropriate Superintendent and the Office of Parent and Community Engagement. A copy must also be provided to the association. The original copy of the form remains on file in the principal’s office.

     

    Section 7. Vacancies

     

    All officer vacancies must be filled by succession of the next highest ranking officer. For example, a vacancy in the position of president will be filled by the next highest ranking officer. In the event that the core mandatory offices (president, secretary and treasurer) cannot be filled through succession, a special expedited election must be held to fill those vacancies. Officers who wish to resign their positions once an election has been certified, must do so in writing to the recording secretary, and, at that time, shall turn over all records to the secretary. In the event of the resignation of the recording secretary, he/she must transfer records to the president.

     

     

     

    Section 8. Special Expedited Election Process

     

    Special Expedited elections shall be held to fill vacancies of the mandatory offices (president, secretary and treasurer) in the event they cannot be filled through succession. The Executive Board shall be responsible for announcing vacancies in any or all of the core mandatory officer positions. Vacancies must be announced to the general membership at least forty-eight hours prior to holding special election process to fill the vacancy. Officer vacancies can be filled at a special meeting provided there has been at least a five calendar day written notice to the Membership.

     

    Section 9. Disciplinary Action

     

    9.1

     

    Any officer who fails to attend three (3) consecutive executive board meetings without good cause following written notice from the executive board, shall be removed from office by recommendation of the executive board or motion from a member and two-thirds vote of the membership present. The officer shall be given the opportunity to submit in writing an explanation showing good cause which explains his/her reason for not attending these meetings for the Board’s consideration. In all instances, the association’s notice and agenda must cite

    that a vote will be taken by the membership as a disciplinary action against an executive board member.

     

    9.2

     

    Officers and executive board members accused of misconduct or neglect of duty may be removed only after:

     

    a) A motion is presented by any PA member during any meeting of the PA assembly to appoint a review committee. The motion must be approved by vote of the general membership present.

    b) The majority of the review committee must be comprised from the general membership. Executive board members against whom charges are being contemplated may not serve on the review committee.

    c) The review committee must investigate, examine and obtain all relevant documents, interview all pertinent witnesses, etc., in order to conduct their fact-finding review. All pertinent facts and information must be considered by the committee. The officer(s) against whom charges are being contemplated has the right to present relevant facts, documents and witnesses.

    d) The committee must present its findings and recommendations during a general membership meeting within a period not to exceed sixty (60) calendar days from the date of the establishment of the review committee. The association’s notice and agenda must cite that a vote will be taken by the membership regarding disciplinary action. The general membership shall then vote to remove or absolve the officer(s).

     

     

    Article V - Executive Board

     

    Section 1. Composition

     

    The Executive Board shall be composed of the elected officers of the association and chairpersons of standing committees. Designated persons and community school board members shall be ineligible to serve as an elected officer. No person employed in MS181 shall be eligible to serve on the executive board or as a parent member representative on the school’s leadership team.

     

    Officers shall be expected to attend all executive board meetings and shall be subject to removal under Article IV, Section 6 unless a good and valid reason is rendered in writing.

     

    Section 2. Meetings

     

    Regularly scheduled meetings of the Executive Board shall be held once every month August through June before the regularly scheduled general meeting.

     

    Section 3. Voting

     

    Each member of the Executive Board shall be entitled to one vote.

     

    Section 4. Quorum

     

    Three members of the Executive Board shall constitute a quorum, allowing for official Business to be transacted.

     

    Article VI – Meetings

     

    Section 1. General Membership Meetings

     

    1.1

     

    The general membership meetings of the association shall be determined during the first PA meeting of the year and will occur each month from September through June. Written notice of each membership meeting shall be distributed in all applicable languages, where possible at least ten calendar days prior to the scheduled meeting. The date of distribution shall appear on all notices.

     

    1.2

     

    All eligible members may attend and participate during general membership meetings, and may speak to agenda items subject to restriction in these bylaws.

     

    1.3

     

    Observers may speak and otherwise participate, if acknowledged by chair.

     

    Section 2. Order of Business

     

    The order of business at meetings of the association, unless changed by the Executive

    Board shall be:

    A. Call to order

    B. Reading and approval of minutes

    C. President’s Report

    D. Treasurer’s Report

    E. Principal’s Report

    F. School Leadership Team Report

    G. Committee Reports

    H. Old Business

    I. New Business

    J. Adjournment

     

    Section 3. Quorum

     

    A quorum of 15 members of the association shall be required to conduct official business.

     

     

    Section 4. Minutes

     

    Minutes of the previous general or special membership meeting shall be available in written form or email and or read for approval at the next general membership meeting. The minutes must be made available upon request to any member.

     

    Section 5. Special Membership Meetings

     

    5.1

     

    A special membership meeting shall be called to deal with a matter(s) of importance that cannot be postponed until the next general membership meeting. The Presidents may call a special membership meeting with a minimum of forty-eight (48) hours written notice to parents stating precisely what the topic of the meeting will be.

     

    5.2

     

    In addition, upon receipt of a written request from five (5) association members, the President must call a special membership meeting within five working days of the request and with forty-eight (48) hours written notice to parents.

     

    Section 6. Parliamentary Authority

     

    All procedural questions not covered by these bylaws shall be governed by Robert’s Rules of Order, latest revision, provided they are not inconsistent with law, policy, regulation and these bylaws.

     

    Article VII – Committees

     

    Section 1. Standing Committees

     

    1.1

     

    The Presidents will appoint standing committee chairpersons with the approval of the membership. Ad-hoc committees shall be established by executive board approval. Only chairpersons of standing committees will be allowed to vote on executive board issues. The standing committees of the association are the following:

     

    a) Membership: The membership committee shall be responsible for encouraging parent participation, outreach and recruitment. The membership committee shall also prepare material for the parents that includes principal, Vice Presidents, list of executive board members, all PA meeting dates, student and parent events, school policies, PA budget and any other material deemed appropriate by the association. The committee shall also be responsible for maintaining a) current list of members, which shall be available without home addresses at every membership meeting.

     

    b) Budget: The budget committee shall be responsible for drafting 1) a proposed budget each spring for approval by the membership, and 2) a written review of the prior year’s budget, both of which must be presented for vote at the May membership meeting and 3) presenting the budget process. (See Article VIII, Section 3).

     

    c) Audit: The audit committee shall prepare an audit of all financial affairs of the organization. The treasurer shall make all books and records available to them. The audit committee shall prepare a written report to be presented to the membership at its May meeting or upon completion of their review and investigation, as applicable.

     

    d) Special Projects: The special projects committee shall be responsible for the coordination of special events and activities.

     

    Article VIII – Financial Affairs

    Section 1. Fiscal Year

     

    The fiscal year of the association shall run from July 1 through June 30.

     

    Section 2. Signatories

     

    The president, vice president and treasurer shall be authorized to sign checks. All checks require at least two signatures. Signatories shall not be related by blood or marriage.

     

    Section 3. Budget

     

    3.1

     

    The budget committee shall consist of five (5) persons and be chaired by the Treasurer. The committee shall be responsible for:

     

    a) The development and/or review of the budget process which includes:

    ·       a timetable for adoption

    ·       an authorization for making emergency expenditures

    ·       a process for counting, securing and depositing all monies received

    ·       minimal expenditures for executive board members, if applicable

    ·       the process for the establishment of an audit committee and its

    responsibilities

    b) Presenting the budget process for membership approval which must be voted

    on by no later than the October membership meeting.

    c) a written review of the prior year’s budget for discussion at the May

    membership meeting.

    d) preparing a proposed budget for adoption by the membership at the May

    membership meeting.

     

    3.2

     

    The budget may be amended by vote of the general membership at any membership meeting.

     

    3.3

     

    All expenditures not included in the budget at the time of its adoption must be approved by resolution of the membership.

     

    3.4

     

    Emergency expenditures of up to $350 can be made by the unanimous approval of the executive board provided the funds will be used directly by MS 181.

     

    3.5

     

    Total maximum expenditures of the executive board shall not exceed the amount of $50 per month. Said expenditures shall be reported to the general membership meeting at the next association meeting in writing by the treasurer. Allowable expenditures for reimbursement are carfare, meeting refreshments and office supplies.

     

    Section 4. Audit

     

    4.1

     

    The President shall request volunteers to form an audit committee of three to five (3-5) persons. Executive Board members, if they are not check signatories, may serve. The majority of the committee should be comprised from the general membership.

     

    4.2

     

    The audit committee shall prepare an audit of all financial affairs of the organization with the help of the treasurer who shall make all books and records available to them.

     

    4.3

     

    Additional duties of the audit committee may include the examination of all relevant financial statements, records of disbursements, verification of all association equipment and ensuring that bylaw provisions for the expenditure of funds are complied with.

     

    4.4

     

    The audit committee shall prepare a written report to be presented to the membership at its May meeting or upon completion of their review and investigation, as applicable.

     

    Section 5. Financial Accounting

     

    5.1

     

    The treasurer shall prepare and provide copies of the interim financial accounting report by January 31 and the annual financial accounting report by the June meeting including all income and expenditures, to be presented and reviewed by general membership. Copies of these reports shall be provided to the Principal.

     

    5.2

     

    The treasurer shall be responsible for all monies of the association and shall keep accurate records in a form consistent with these bylaws and applicable Regulations of the Chancellor. The treasurer, secretary and additional persons as needed shall be designated and approved by the PA executive board to collect, count, tally and record all orders and payments. The treasurer shall transport all funds to the bank and deposit slips shall identify the source of all

    monies deposited. All parties involved in these financial transactions shall initial the deposit slips. The treasurer shall make all authorized disbursements and shall, within the next banking day thereof, deposit all monies of the association in a responsible banking institution selected by the association. PA financial records must be available for inspection by members, upon request and reasonable notice, and at a mutually agreeable time.  All collected monies for next day bank deposit must be secured on school premises.

     

     

     

    Article IX – Amendments

     

    These bylaws may be amended at any regular meeting of the association by a two-thirds vote of the members present, provided the amendment has been presented in writing to the membership at the previous meeting, and appears in the notice of the meeting at which it is to be amended. Amendments are effective once approved via this procedure.  A thorough review of these bylaws shall be conducted every three (3) years.  These bylaws as set forth above have been voted on and approved by the Membership.  The most recent amendment(s) were approved, in accordance with the provisions of Article X at the membership meeting held on

     

    Date:____________________________

     

     

     

     

               

     

    President:                                                 Umesh Sharma

    Vice President:                                    Kimberly Hines

    Recording Secretary:                         Carrie Mobley

    Corresponding Secretary:                         Jinat Rahman

    Treasurer:                                                 Janelle Williams