P.S. 020 John Bowne
Victoria Hart, PRINCIPAL
142-30 BARCLAY AVENUE, QUEENS, NY 11355Phone: 718-359-0321
School Name, Number, or Address
Open School Week and Parent-Teacher Conferences for 2009-2010
1. OPEN SCHOOL WEEK
Open School Week will be celebrated during the week of November 15
will be “Great Public Schools: A Basic Right and our Responsibility.” This is the time to reinforce parent-school
relationships that will lead to the dynamic partnership that is necessary to ensure the educational success of
each student. Schools should provide stimulating programs and conferences, as well as make available
materials and exhibits for children and parents that encourage visitations on all levels.
As of May 2009, an important additional resource for families, ARIS Parent Link, will be available across the
city. It includes individual student information about attendance, transcripts, state test results, and periodic
assessment results. Schools should support parents in accessing this valuable resource, encouraging them to
log on and review their child’s performance information in advance of parent-teacher conferences. Schools
should also consider structuring parent-teacher conferences to review information from APL directly online, if
a computer set-up is possible. APL can provide a common framework for rich parent-teacher conversation.
All school staff must actively collaborate to encourage parent involvement in all school-related activities and to
make schools a welcome environment for all parents. Staff will work with District Family Advocates and
Borough Directors for the Office of Family Engagement and Advocacy to establish procedures for parent
visitation to classrooms, and include those procedures in notices to the home. All notices should be
translated in the home language of parents to ensure greater participation.
2. PARENT-TEACHER CONFERENCES
The Parent-Teacher Conferences listed in this communication must not serve to limit the number of other
types of Parent-Teacher Conferences. In addition to the listed Parent-Teacher Conferences, the use of grade,
class, guidance, and individual conferences, including Individual Education Program (IEP) conferences for
special education students between parents and school personnel, are excellent practices that must be
encouraged throughout the school year.
Schools should not deviate from the citywide dates for afternoon conferences listed below, in order not to
interfere with other schools’ field trip programs or with other transportation services and calendar
constraints. If individual parents have date and time conflicts, they should be encouraged to schedule a
parent-teacher conference at a mutually agreed upon time. Scheduling additional half days for Parent-
Teacher Conferences will not be permitted in order to ensure maximum use of available instructional time.
One afternoon Parent-Teacher Conference date each semester is scheduled per school level and given
conference day credit toward meeting the 180 day State instructional requirement. For purposes of the
Period Attendance Report (PAR), all days scheduled for afternoon Parent-Teacher Conferences should be
recorded as instructional.
3. 2009-2010 PARENT-TEACHER CONFERENCES DATES
ELEMENTARY SCHOOLS, FALL 2009
*Monday, November 9, 2009 – Evening Tuesday, November 10, 2009 – Afternoon
ELEMENTARY SCHOOLS, SPRING 2010
*Monday, March 15, 2010 – Evening Tuesday, March 16, 2010 – Afternoon
INTERMEDIATE AND JUNIOR HIGH SCHOOLS, FALL 2009
*Monday, November 16, 2009 – Evening Tuesday, November 17, 2009 – Afternoon
INTERMEDIATE AND JUNIOR HIGH SCHOOLS, SPRING 2010
*Wednesday, February 24, 2010 – Evening Thursday, February 25, 2010 – Afternoon
HIGH SCHOOLS, FALL 2009
*Thursday, October 29, 2009 – Evening Friday, October 30, 2009 – Afternoon
HIGH SCHOOLS, SPRING 2010
*Thursday, March 18, 2010 – Evening Friday, March 19, 2010 – Afternoon
**DISTRICT 75 SCHOOL PROGRAMS, FALL 2009
* Wednesday, November 4, 2009 – Evening Thursday, November 5, 2009 – Afternoon
**DISTRICT 75 SCHOOL PROGRAMS, SPRING 2010
*Monday, March 22, 2010 – Evening Tuesday, March 23, 2010 – Afternoon
* Schools may select dates for evening conferences that are different from those listed. The date and time selected must be
conducive to parent participation, attendance should not begin before 5:30 p.m. so as to accommodate most parents’ work
schedules, and the information must be on file. Parents should receive at least four weeks prior notice. When necessary, the
notices should be translated into languages represented in the school population. All afternoon dates should not be
rescheduled. It should also be noted that a two and one half-hour time period is required for evening conferences. Principals
are reminded to request security coverage at least one week before evening conferences. For half day Prekindergarten
Programs at public school sites, see section 6 below.
** District 75 School Programs housed within a non-District 75 school should adhere to that school level's afternoon and
evening Parent-Teacher Conference dates as indicated above. Self-contained District 75 school organizations are to adhere to
the evening and afternoon Parent-Teacher Conference dates listed for District 75 School Programs (see above).
have one of the sets of dates on file prior to the start of the 2009-2010 school year.
4. CANCELING ACTIVITIES ON THE NIGHTS OF THURSDAY, OCTOBER 29, 2009 AND THURSDAY,
MARCH 18, 2010
Adult and Continuing Education activities will be canceled in the schools where the evening conferences are
5. TRANSPORTATION PROCEDURES FOR AFTERNOON CONFERENCES
Two hours of school time are devoted to afternoon parent-teacher interviews. Students are usually
dismissed from school for this two hour period. Students attending regular classes should be provided bus
transportation in accordance with their dismissal schedules. Student dismissal should be three hours prior
to what would have been the regular dismissal time for the day. Appropriate arrangements are to be made
for changes in transportation, lunch schedules and for informing parents.
6. SCHEDULING OF HALF DAY PREKINDERGARTEN PROGRAMS AT PUBLIC SCHOOL SITES
The fall term and spring term sessions should be equal in length for all students. In the fall term, elementary
school afternoon date, the A.M. prekindergarten program pupils should attend the morning session, with the
P.M. prekindergarten program pupils not scheduled to attend school on that day. In the spring term,
elementary school afternoon date, the P.M. prekindergarten program pupils should attend the morning
session, with the A.M. prekindergarten program pupils not scheduled to attend school on that day.
7. REPORT ON 2009-2010 PARENT-TEACHER CONFERENCES
On the attached form, principals are to send the following information to Darlene Sanchez
(firstname.lastname@example.org) at the Office for Family Engagement and Advocacy:
7.1 Number of parents attending fall afternoon conferences.
7.2 Number of parents attending fall evening conferences.
7.3 Number of parents attending spring afternoon conferences.
7.4 Number of parents attending spring evening conferences.
7.5 Number of report cards distributed to parents before the fall parent-teacher conference date.
7.6 Number of report cards distributed to parents before the spring Parent-Teacher Conference date.
7.7 Number of report cards distributed to parents on the date of the fall and spring Parent-Teacher
The Office for Family Engagement and Advocacy should receive the fall term information from Principals by
December 11, 2009
For questions pertaining:
Transportation questions, schools should call 718-392-8855.
Secretaries/attendance staff should contact their liaison in the PAR Unit.
DOE Translation Unit at 718-752-7373 ext. 4 for over-the-phone interpretation services during afternoon and
evening parent-teacher conferences. These services will be available until 8:30 pm on the evening conference
Advocacy at (212) 374-2323.
Report on 2009-2010 Parent-Teacher Conferences
for Family Engagement and Advocacy or fax: 212-374-0076. The due dates are Friday, December 11, 2009 for the
fall term report, and Friday, May 7, 2010, for the spring term report. For questions, please contact the appropriate
School Support Organization or the Office for Family Engagement and Advocacy at 212-374-2323.
School DBN: Principal:
Reporting Period (Circle one): Fall Spring
Grade Level (Circle one): Elementary Middle High K-8 K-12 Other:
Total Student Enrollment:
Date of Afternoon Conference: / / Date of Evening Conference: / /__ __
Number of parents/caregivers in attendance for afternoon conferences:
Number of parents/caregivers in attendance for evening conferences:
Number of ENGLISH report cards distributed before the conference date:
Number of ENGLISH report cards distributed on the conference date:
Number of TRANSLATED report cards distributed before the conference date:
Number of TRANSLATED report cards distributed on the conference date:
(Translated report cards for all grades are available on the DOE’s Intranet at