Please note the following announcements shared with you by the Office of Guidance and School Counseling.
Special thanks to the Office of Student Enrollment for the announcements on high school admissions!
BIG APPLE COLLEGE FAIR
High school counselors / Event date: Saturday, October 25
The Big Apple College Fair
in sponsorship with the College Access Consortium of New York (CACNY) will be hosted on Saturday, October 25, 2014 from 1 PM--4 PM at the Jacob Javits Center, Hall 1A. A flyer is available (here
HIGH SCHOOL ADMISSIONS WORSHOPS FOR MIDDLE SCHOOL COUNSELORS
Middle school counselors / Event dates: September 23 through October 2
This fall, the Office of Student Enrollment will host workshops for middle school guidance counselors to prepare for the release of High School applications in early October. Topics will include an overview of the application cycle, process updates, helpful tips for ranking schools, and SEMS training. The schedule is available (here
). Please register for a workshop (here).
ADVISE MIDDLE SCHOOL FAMILIES ON HIGH SCHOOL ADMISSIONS
Middle school counselors / Deadline: Early September
Meet with families of all middle school students in September to plan their path to high school. The Student Enrollment Management System (SEMS
) provides an email template for families of all middle school students that can be used for initial outreach.
- Facilitate presentations for middle school families on the Introduction to High School Admissions: 2014 Family Workshop Series Information Packet. For the families of 6th and 7th grade students, emphasize the importance of 7th grade report cards, test scores, and attendance in terms of the data, which will be reviewed for selective high school programs. Ensure that the families of 8th grade students are familiar with the high school admissions timeline. ------------------------------------------------------------------------- jl;j;j'jllllllllllll --------------------------------------------------- -------------
- Work with the families of 8th grade students to develop their list of desired programs, create a calendar of information sessions, auditions and tests (if applicable), and fairs they plan to attend.
SPECIALIZED HIGH SCHOOL & AUDITION SURVEY
Middle school counselors / Deadline: September 15th - October 14, 2014
Beginning the week of September 15th, SEMS will open for guidance counselors to view their Applicant Submission List (ASL) and begin registering students for the Specialized High School Admissions Test, LaGuardia auditions, and performance audition schools that will be included on the high school application. A Specialized High School and Audition Survey template is available in SEMS. A list of audition programs that require pre-registration is also available.
- Use the Request for Testing (RFT) tab in SEMS to register students for the Specialized High School Assessment Test (SHSAT) and/or audition for one or more of the six studios at LaGuardia. --------------------------------------------------
- Use the Application tab on the ASL screen to register students interested in auditioning for programs that require pre-registration by entering individual program codes. Revise these choices to reflect each student’s Round 1 Application choices in November.
For any difficulties with accessing SEMS, please contact HS_Enrollment@schools.nyc.gov
as soon as possible.
HIGH SCHOOL FAIRS AND INFORMATION SESSIONS
Middle school counselors / Deadline: September 19, 2014
Students and families are strongly encouraged to visit the High School Fairs and Information Sessions at individual schools in order to make informed choices on their High School application. This year’s Citywide High School Fair
will be held at Brooklyn Technical High School on September 20 and 21. Borough High School Fairs
will take place in each borough on October 18 and 19.
Help families take steps to prepare for the fairs, including encouraging students and their families to create a list of potential schools and programs in advance of the fairs, and working with students and families to develop a list of questions for school representatives. Counselors will find a plan-ahead fair guide on SEMS to help work with students and families.Consider attending the fair with groups of students and their families or with students whose guardians may not be able to attend that weekend.
New this year, individual high school information session dates will be posted on our calendar
. Please encourage families to attend information sessions and open houses this fall, especially for limited unscreened programs.
HIGH SCHOOL APPLICATION & SPECILAIZED HIGH SCHOOL TICKET DISTRIBUTION
Middle school counselors / Deadlines: October 22nd – October 28th
All students must register and have a ticket in order to test to the eight testing Specialized High Schools
or audition to LaGuardia. Tickets will be available to download from the RFT tab in mid-October. SEMS users will receive an email when the tickets are available for download and distribution.
The high school applications will also become available in early October. Applications will be distributed in hard copy through the Borough Enrollment Offices as well as available to download from SEMS. Please continue to check SEMS for updates. Applications are pre-populated with student biographical and academic information from STARS.
For questions, please contact the Office of Student Enrollment at 718-935-2399 or HS_Enrollment@schools.nyc.gov
RELATED SERVICES COUNSELING SESSION ATTENDANCE
All school counselors
Please note that DOE related services counseling providers are no longer required to call IVR to record first attend dates or to add students to their caseloads. Beginning on September 4
, school-based users will have inquiry-only access in CAP and will no longer have access to SEC.
Principals should ensure that all related services providers have access to a networked computer and sufficient time during the workday to manage their SESIS caseloads and to enter session attendance. Resources will be posted on the SESIS website
as they become available; instructions on how to record the provision of services for DOE providers
are now available on that page.
RESEARCH STUDY ON HIGH SCHOOL ADMISSIONS
Middle school counselors
A research team affiliated with New York University will be piloting a study at several NYC middle schools this fall about the high school admissions process. The research team plans to conduct short interviews with school counselors and other personnel to learn how students are supported during this process. Some schools will be offered an opportunity to pilot a new informational tool to help students in their high school search. Selected middle schools that are invited to participate will be contacted directly by email and/or phone.
Participation is completely voluntary and interview responses will be anonymous. There are no consequences for choosing not to participate. However, the DOE has approved this study, which may lead to the development of better tools to help school counselors, families, and students with the high school admissions process.
The NYU affiliated research team is led by Dr. Sean Corcoran and Dr. Jennifer Jennings. If you would like to learn more about the study, please contact Jennifer Jennings at NYU by phone at 212-992-7465 or by email at firstname.lastname@example.org
ARMED SERVICES VOCATIONAL APTITUDE BATTERY (ASVAB)
High school counselors
The Armed Services Vocational Aptitude Battery (ASVAB) Career Exploration Program
provides a wide range of career exploration tools free
to participating schools. For additional information or to schedule an ASVAB test date at your school, please contact Vivian Moss (email@example.com
(N.B.: As per Chancellor's Regulation A-825, NYC DOE schools which administer the ASVAB must select Option 8, which does not permit the results to be released to military recruitors.)