Table of Contents

 
  Section D

 
 

Module 5 provides funds and services to community school and high school districts for a variety of special purposes. These purposes and their FY'02 appropriations are listed in Table D:1. Descriptions and allocations are detailed in this section.


D.1   ACADEMIC INTERVENTION SERVICES (AIS), PER CAPITA

The AIS Per Capita allocation was established last year as a result of the combining of several Module 5 special purpose categories into one "block grant" that focuses on student achievement and high standards. The allocation methodology is a pupil per capita based on the audited October 31, 2000 general and special education registers adjusted for long term absentees. Allocations are presented on Table D:2.

The Academic Intervention Services (AIS) per capita allocation provides for:

  • After-School Literacy: identified students in grades 1, 2 and 3 in all elementary schools with an additional six hours per week of after school or Saturday enrichment activities which enhance and reinforce the literacy skills taught during the day.
    Districts should allocate 10% of their afterschool funds in support of the Early Childhood Literacy Assessment System (ECLAS) and Primary Literacy Standards professional development. Chapter 53 screening funds may also be used to supplement professional development opportunities for either ECLAS or the Primary Literacy Standards.

  • Family Literacy: support to increase the number of parents effectively participating in their own and their children's education.

  • Standards at the Local Level: allow local decisions on how best to support the new standards. A portion of this component is supported by State categorical funds. These resources are to be used pursuant to Education Law Section 3602 (38) for services and expenses in helping students improve achievement in order to meet the high learning standards and assessments established by the Board of Regents.
    Allowable activities include:
    • the provision of direct instructional services to students, including academic intervention services,
    • the provision of appropriate professional development services to teachers, and
    • the developing and sharing of innovative educational practices.

  • Middle School Guidance: : guidance and support services to students, focusing on the following objectives:
    • to provide individual counseling assistance to enable students to benefit from the curriculum.
    • to help students who exhibit any attendance, academic, behavioral or adjustment problems,
    • to help students develop and implement post-secondary education and career plans; and
    • to encourage parental involvement in furthering the above objective.

  • Middle School Ending Social Promotion: academic intervention services to high risk sixth and eighth grade pupils who continue to be at high risk after receiving supplemental services during the summer.

  • Multicultural Education: educational programs designed to teach respect for all people and promote knowledge and understanding of diverse cultural groups.

  • Continuing Education and Extended Use of School Buildings (formerly Module 3): personnel and building costs incurred through the implementation of after school activities.

  • District Screening Services (Teams): screening of newly admitted pupils. This screening may include the Early Childhood Literacy Assessment System (ECLAS) as well as a gross/fine motor skills checklist. Funds may also be used for the overall implementation of ECLAS including professional development of early childhood classroom teachers.

D.2   ACADEMIC INTERVENTION SERVICES (AIS), LOWEST RANKED ELEMENTARY SCHOOLS

This special purpose supports the Project Read, Intensive Reading School-Day Program. It addresses the need to identify children in low performing schools who are at risk of not meeting the goal of reading at grade level by the end of grade 3 by providing them with intensive highly focused instruction. The program model calls for a teacher to serve up to 60 pupils per year -- groups of 4 pupils per period, five times per week for 12 weeks; five instructional periods per day and three 12 week cycles in the year (4 pupils per period x 5 periods per day x 3 cycles = 60 pupils served).

The FY'02 AIS, Lowest Ranked Elementary School allocation will maintain the same level of support to schools first targeted in FY'01. Teacher positions are allocated at one teacher per 60 pupils. The targeted grades 1, 2 and 3 pupils were based on the following criteria:

  • Percent of grade 3 pupils scoring at or below the 15th percentile on the Spring '99 CTB-Reading or at or below the 40th percentile on the LAB (LEP entitled), and
  • Attending a low performing school (i.e., ranking of 337 or higher).
  • The October 31, 1999-grade 1, 2 and 3 audited register multiplied by the percent of poor readers (first bullet) at the low performing school (second bullet) yields the targeted pupils.
District allocations are listed on Table D:3.


D.3   PROJECT ARTS

The Project ARTS program description, requirements and constraints were last disseminated in the Chief Executive for Program Development and Dissemination, April 26, 2000-memorandum entitled, "Project ARTS - Implementation Guidelines, School Year 2000-2001." Resources supporting Project ARTS are allocated on a pupil per capita basis, using the audited October 31, 2000 registers -- general and special education -- adjusted to exclude long term absentees.

The Project ARTS allocation is shown on Table D:4.


D.4   COLLECTIVE BARGAINING

Initial allocations presented in this memorandum do not utilize DC37 negotiated salary rates. For this and for contracts that have expired and have not yet been renegotiated, existing rates of pay are used. Should the collective bargaining process result in additional costs, it is expected that the Board will be appropriated the necessary resources. The funds would then be allotted to districts incurring the expenditure.

Additional funds will be allocated to cover costs for CSA supervisor differentials for school size, school performance and low performing schools when the schools are identified.


D.5   EARLY GRADE PROGRAMS

D.5a   Early Grade Special Education Prevention/Intervention Programs
The budget contains $15 million in support for this initiative. The majority of these funds help defray costs in the prekindergarten, SuperStart and SuperStart Plus programs. (See Section J, Prekindergarten for allocations.)
The Deputy Chancellor for Instruction will determine which prevention initiatives will be supported by the remaining resources.

D.5b   Universal Prekindergarten Local Match
The Board of Education will match new State revenue for prekindergarten with over $18.3 million of local tax levy resources. In this way, the pupil per capita will be comparable to the SuperStart half-day program cost. Section J, Prekindergarten, presents the Universal Prekindergarten program, allocations and budget requirements.


D.6   EXCESSED TEACHERS DISTRICT TEACHER RESERVE

Teachers who have not been laid off but have been excessed in accordance with Division of Human Resources regulations will be reassigned to cover occasional teacher absences. These assignments will be based upon the predicted capacity of receiving districts to absorb additional staff due to expected retirements and leaves. Appointments will be made in anticipation of vacancies developing within schools.

Receiving districts will be reimbursed for all salary costs in excess of the occasional substitute rate. Excessed teachers either will be absorbed no later than October 1, 2001 or they will be reassigned.


D.7   EXTENDED USE OF SCHOOL BUILDINGS FEE REVENUE

Revenue in the form of fees collected by community school districts and high school districts for afterschool use of school facilities (after 6:00 p.m.) will be remitted back to these districts. Initial allotments will be based on prior year fee collections as reported in FAMIS, the Board's accounting system.

After school programs conducted between 3:00 p.m. and 6:00 p.m. in schools larger than 60,000 square feet incur no additional custodial space costs. Additionally, there is no custodial cost in smaller schools that utilize no more than 28 classrooms or equivalent. There are fees for use of space beyond this limit. The Central Board of Education, however, has waived these fees for community-based organizations. As a result, districts will be reimbursed from this reserve for waived fee costs.

Buildings that will receive custodial care via a contract provider, will not be charged for extended use costs. The extended use costs will be built into the provider's contract and paid through School Facilities' budget. Consequently, fee revenue collected at these schools may not be retained by districts.

Preliminary extended use allocation-fee revenue and waived fees--are being provided at 75% of last year's amount (See Table D-:5). Entitlements will be adjusted at midyear (if necessary) and at the end of the year based on actual fees collected and the criteria enumerated above.


D.8   INJURY IN THE LINE OF DUTY

Resources are allocated from this reserve to reimburse community school districts only, for costs arising from teacher absences due to line-of-duty-injury (LODI). Compensation is provided only for teachers -- general education, special education and reimbursable. The allocation methodology is the maximum teacher substitute rate (Salary Schedule C2, Step 4A ÷ 200) multiplied by the number of LODI absence days.

Data supporting the allocation comes from the Employee Information System (EIS). Only LODI records approved by the Medical Division are used. Allocations will be provided in the current year for retroactive approvals by the Medical Division.

Where the Medical Division determines a teacher injured in the line of duty would be fit for duty if classroom support is provided, school aide or paraprofessional hours will be allocated.

This reserve does not pertain to high school districts. Funds have been provided to high school districts to cover absence costs in their Module 2 supporting allocations.


D. 9   INSTRUCTIONAL MATERIALS

Resources are provided from this reserve for the purchase of instructional materials. However, outstanding textbook needs must be taken care of first, before purchasing other needed instructional materials.

As indicated last year, nonpublic schools will share in only the dollars used to buy textbooks. In FY'01, the public school textbook expenditure was $5,900,000. Adding to this the nonpublic school FY'01 allocation of $2,500,000 yields a textbook expenditure of $8,400,000. Nonpublic schools with 20% of the enrollment will receive $1,700,000 in FY'02. The public school share is 80% of the textbook expenditure plus 100% of all non-textbook expenditures. This equates to $10,800,000.

The distribution of the public school share among the community school districts, high schools and citywide special education is displayed on Table D:6. Public school allocations are based on the audited October 31, 2000 registers. All allocations are final.


D.10   INSTRUCTIONAL SUPPLIES (CSDs)

Teachers, in conjunction with school supervisors, are given the wherewithal to order instructional supplies from this reserve. The Instructional Supplies allocation consists of two components:

  1. Teachers' Choice, and
  2. Principals' Choice.

Teachers' Choice provides selected staff resources to purchase various supplies and materials that will aid in their delivery of services to pupils. All staff members (tax levy and reimbursable) who provide services to children will receive a per capita allotment. The schedule in the community school districts is:

  • Teacher, General Education: $200
  • Teacher, Special Education: $150
  • Guidance Counselor: $150
  • Social Worker: $150
  • Laboratory Specialist: $50
In the high schools the schedule is:
  • Assistant Principal, Supervision: $50
  • Teacher, General Education: $200
  • Teacher, Special Education: $150
  • Guidance Counselor: $150
  • Social Worker: $150
  • Psychologist: $150
  • Laboratory Specialist: $50.
  • School Secretary: $50

Clinicians receive "Teachers" choice. However, resources to support this expense in the community school districts are included in their clinical allocation (to be issued at a later date). The resources are not included in the high school clinical allocation and are therefore provided through this reserve.

Preliminary Teachers' Choice allocations are presented on Table D:7. The allotments are based on the current year payroll adjusted for anticipated staffing changes due to register growth and implementation of new programs. The tentative allocation will be adjusted at midyear based on actual numbers of staff on payroll.

Principals' Choice is provided in the community school districts, only, for school-wide needs on a pupil per capita basis. Three dollars is allotted per general education and special education self-contained pupil. District preliminary allotments displayed on Table D:7, were computed using projected October 31, 2001 pupil registers. Final entitlements will be based on the actual October 31, 2001 audited register.


D.11   LEAVE ENTITLEMENTS

Pedagogical staff upon retirement may be eligible for one or more leave entitlements -- Retirement Leave, Termination Pay, Forfeited Sabbatical Payments:

  • Retirement Leave is a leave of up to one full term with full pay granted to regularly appointed pedagogical staff. Leaves are based upon one-half of the unused sick days with the expectation that the employee will retire at the conclusion of the leave.
  • Termination Pay is a lump sum paid to pedagogical staff upon retirement based on one-half of the unused sick leave accumulated after September 1, 1967.
  • Forfeited Sabbatical Payment is a lump sum divided into three equal parts, paid to supervisors upon retirement (first year payment), on the first retirement anniversary (second year payment), and on the second retirement anniversary (third year payment). The entitlement is based on the months accumulated through forfeiting sabbatical leaves, with a maximum of twelve months, multiplied by 50 percent of the supervisor's monthly salary rate at retirement.

Leave entitlement allocations will be provided throughout the year based on personnel and payroll information recorded in the Employee Information System (EIS).


D.12   LEGAL FEES

Community school districts are authorized by the State Education Law Section 2590-J.7 to conduct trials on charges against pedagogical staff. CSDs will be reimbursed for the cost of transcripts and trial examiners arising from trials on charges of school-based pedagogues.

To be eligible for reimbursement, districts must participate in a pre-trial Technical Assistance Conference conducted by the Division of Personnel as described in Personnel Memorandum No. 124, dated May 20, 1976. In addition, the community school board must pass a resolution identifying the pedagogue--name, title and file number--brought up on charges and specify for each trial the attorney to be retained, the maximum hourly rate to be paid and the maximum total amount to be paid. If this is an appeal of a prior decision, it should also be indicated on the resolution. The Standard Operating Procedures Manual (SOPM) chapter on "Engaging Legal Services by Community School Boards," describes the step by step procedures the district must take when employing outside counsel.

Districts should submit applications for reimbursement to the Office of Legal Services (OLS). This office will review the district request with the Office of Accounts Payable for compliance with the SOPM and approval of encumbrance and purchase order requests. They will also review the appropriateness of the hours expended and the hourly rate. OLS will then make recommendations to the Division of Budget Operations and Review for reimbursement.


D.13   LYFE

The LYFE program provides a full range of services to teenage mothers, including childcare for their infants and toddlers, social service support, and education in child raising. The program helps teenage mothers complete high school education and provides quality childcare for their infants and toddlers. Preference for participation in the LYFE Program is given to teenage mothers who have no other means of childcare available to allow them to return to high school.

 
  DISTRICT ALLOCATION     
  71 $565,300     
  72 1,048,600     
  73 774,100     
  74 397,100     
  76 641,300     
  77 996,800     
  79
  
5,634,800   

 
  TOTAL $10,058,000     

 

D.14   OTPS ALLOCATIONS

  • Theft and Vandalism:
    Upon application to the Office of Community School District Affairs (OCSDA), funds are allocated to districts for replacement of essential classroom instructional equipment lost as a direct result of an unlawful entry into a closed school building. Funds are provided only to restore an inventory to a level adequate for a viable education program, or essential for the operation of a district office. Indemnities are restricted to items purchased with tax levy funds. In addition, allocations will be authorized only if proof of purchase can be established through updated inventory records on file with the OCSDA. Equipment must be inventoried with OCSDA no later than three months after delivery. Equipment not appropriately inventoried with OCSDA within the stated time limits will not be eligible for replacement should they be vandalized or stolen.

  • Startup OTPS for New Schools:
    The OTPS new school formula includes all "new" schools whether they are new construction, a new leased site, or a reorganization. To be eligible for one-time OTPS startup funds, the Central Board of Education must adopt a resolution establishing the new school. The resolution should include the school identification number and organization plan with expected enrollments. Where grades are being phased-in over time, that information should also be in the resolution. The resolution will initiate the OTPS startup allocation; no district application will be necessary. The startup allocation has three parts: fixed, variable and as needed. The following chart summarizes the allocation components.
 
 
   Description


Elementary


Middle


Lease

New
Constr


Re-Org

 
    FIXED COSTS            
     School Allocations            
     General Office & Guidance Furniture     yes no yes  
     Instructional Equipment (VCR, TV, etc.)     yes no yes  
     Communication & Record Keeping            
     Administration Computer Equipment     yes no yes  
     Phone System     yes no yes  
     SubTotal $122,500 $122,500        
     Library Start-Up (books, furniture, etc.) $20,000 $35,000 yes no yes  
    MAXIMUM FIXED COSTS $142,500 $157,500        
  The fixed costs allocation is based on a register threshold of 300 pupils. If a school's projected total register is below 100 pupils, 1/3 of the fixed cost allocations will be allocated. A school whose projected register falls between 100 and 199, will receive a 2/3 allotment. The entire fixed cost amount will be allocated to a school with a projected enrollment at or above 200.  
    VARIABLE COSTS (pupil per capita)            
     Textbooks $91 $143 yes yes yes  
     General Supplies $150 $150 yes yes yes  
     Instructional Supplies
   (Workbooks, chemicals, art supplies, phys.ed.
   supplies, software, lab supplies)
$150 $150 yes no yes  
    MAXIMUM VARIABLE COST $391 $443        
  Academies, mini-schools, et al that are introducing Board resolutions to make them official independent schools are not eligible to receive variable cost funds except on an "as needed" basis.  
    AS NEEDED COSTS            
     Staff Furniture (classroom per capita) $625 $625        
     Classroom Furniture (pupil per capita) $70 $70        
     Specialty Room Supplies & Equipment            
     Labs (e.g., microscopes) as needed          
     Art as needed          
     Music as needed          
     Technology as needed          
     Multi-purpose/parent room as needed          
  Superintendent's itemized request based on current conditions of space. New space receives these as part of construction.  
  Forward as needed requests to: John Musico, Superintendent for Middle School Reform, 110 Livingston St., Room 1026, Brooklyn NY 11201  
 

    Fixed Cost for all schools will be allocated in one lump sum based on planned enrollment. Schools that are phasing-in register increases to meet their planned enrollment will have their start-up OTPS per capita (Variable) and As Needed allocations phased-in over the same period of time. Each year, adjustments in start-up costs for register increments will be based on the projected October 31st registers. Periodic review to compare actual enrollments to planned enrollments will be made and substantial discrepancies will result in adjustments to Districts' budgets for both the fixed and variable costs.

    Funds are allocated on Table D:8 to districts with schools that are either opening in FY'02 or are in a phase-in process during FY'02.

  • Casualty Loss - Fire and Flood:
    Funds will be allocated to compensate for documented fire and flood losses. The allocation is limited to educational supplies and equipment not restored by other Board of Education bureaus. Proof of loss must be established for equipment by inventory records maintained with the Office of Community School District Affairs (OCSDA) (see theft and vandalism section above concerning inventory requirements) and for supplies with purchase orders or requisitions. Funds will be provided only to the extent required to maintain a viable educational program. Applications for reimbursement should be submitted to the OCSDA for their recommendation.


D.15   REGISTER INCREASE

  • Audited October 31, 2001 Midyear Adjustment:
    A district whose actual October 31, 2001 base number of teachers (full-time equivalent register for supporting per capita) is greater than the projected October 31, 2001 base number of teachers will receive a register increase allocation. Register increase allocations will be distributed according to the Module 2 formula. Funding will be provided from Module 5B and from Module 2 returns due to registers in excess of the 3/4% hold harmless.

    Should the midyear register adjustment result in a need for additional resources, it is expected that the City will provide the funding.

  • Register Growth, Classroom Furniture:
    This community school district reserve provides resources for the purchase of chairs and desks to accommodate the rising school population. Seventy dollars is allotted for each pupil above the prior year's enrollment. A preliminary allocation based on the projected October 31, 2001 register is listed on Table D:9. Classroom Furniture allocations will be adjusted at midyear based on actual October pupil counts. District budgets for instructional furniture may not be below the amounts on Table D:9. OTPS expenditures will be monitored to ensure a spending level commensurate with this special purpose.

  • Re-Audit Adjustment:
    Districts experiencing register growth subsequent to October 31, 2001, may request a register re-audit. The Module 2 allocation will be adjusted - either upward or downward - depending upon the Monitor's findings. Long term absentees will be subtracted from enrollment counts. Adjustments will be computed using January 1st as the effective date (this equates to 60% of the annualized allotment).

Requests for the midyear register re-audit must be received by the Resource Allocation Unit, 110 Livingston St., Room 1301, on or before February 22, 2002.


D.16   RESERVE FOR MODULE 5B SHORTAGES

This reserve provides for unanticipated needs as they arise during the year. Overages and shortfalls on all other Module 5 reserves will be reconciled to this reserve.


D.17   SABBATICAL LEAVES

Eligible pedagogical staff are granted sabbatical leaves at 60% or 70% of their annual salary. For the most part, a six-month sabbatical is at 60% of salary, and a 12-month sabbatical is at 70% of salary. Replacement services are usually necessary for the duration of the sabbatical leave. Funds will be allocated for the costs of all pedagogues on sabbatical leave. Replacement costs are the responsibility of the district. (Computation of a district's average teacher salary includes the replacement teacher's salary but does not include the sabbatical teacher's salary.)


D.18   SCHOOL CONSTRUCTION

Overhead for New School Buildings: As the School Construction Authority opens more and more new facilities, an unfair burden is placed on overcrowded community school districts by forcing them to fund positions for a principal, school secretary and school aide without an increase in resources. A per building allocation will be provided at $110,000 per new school construction.

The School Construction Overhead allocations provided since this reserve's inception in FY'95 are to be maintained. Table D:10 displays the allocations to these schools as well as the FY'02 new openings.

It is expected that this "special purpose" support will continue until the Module 2 Supporting School Organization allocation is redesigned to provide sufficient funding for the basic needs of all schools.


D.19   SCHOOL LEADERSHIP TEAMS

School leadership teams are to be established in every elementary, middle, high and citywide special education school. Resources from this reserve support professional development activities and the operation of the leadership team. On the average, $13,900 is allotted per school, although the allocation methodology makes some adjustment for the number of students and size of the team. Guidelines for the use of these funds were promulgated by the Chancellor in his March 8, 1999-memorandum entitled, "School Leadership Team Development and Continuous Improvement Allocations."

The school leadership team allocation is comprised of three components using the following methodology:

  1. Fixed Allocation
    » $7,500 for schools with net registers of 200 or more pupils,
    » $3,000 for schools with net registers under 200 pupils.
  2. 2. Variable Allocation
    » $3.50 per pupil.
    Maximum combined Fixed and Variable
    » $20,000 per school leadership team.
  3. Member Allowance
    » $300 per member per annum.


Allocations listed on Table D:11.1 are based on the current year's October 31, 2000 audited register. The register includes all general and special education children, grades kindergarten through 12. Long term absentees (no shows) are excluded. Registers by school appear on Table D:11.2. The Member allowance is based on the number of team members reported in the School Leadership Team database as of April 1, 2001.

The school leadership team represents a school's entire population. When a school has a collaborative administration and its students fall under the jurisdiction of a community school district, high school and/or citywide special education, there is only one school leadership team. As a result, the school leadership allocation is provided to the administrator of the highest instructional grade, usually high schools. Student enrollment is shown for the entire school. (This procedure follows that employed for Title I allocations.)

Additional funds are allocated to support the activities of the District Leadership Team. The team's responsibilities include, but are not limited to, the preparation of the district's 100.11/school leadership team plan and oversight of all aspects of the implementation of school leadership teams within the district. An allotment of $69,200 is provided B $65,000 for team activities and $4,200 to defray the per member reimbursement of $300.


D.20   PROJECT SMART SCHOOLS

The goal of Project Smart Schools is to foster the student population's computer skills which are expected to lead to improved academic achievement, deepen critical and creative thinking, facilitate problem solving and cooperative learning, and create a preparedness for entry into the 21st Century. Each phase of the program involves the purchase and installation of computers in the classroom. Complementing the computer installation is professional development.

Community school districts are provided with resources to support staff developer positions as well as parent programs, staff development hours, custodial fees, OTPS, and other programmatic needs. The FY'02 number of staff developer positions will maintain status quo. Table D:12 lists the community school district staff development allocation. Additional funds will be allocated in the Fall to support the other activities listed in this paragraph.


D.21   SPECIAL ALLOTMENTS

  • Northeast Bronx Educational Park: $77,000
    The allotment to District 11 is intended to defray overhead and administration costs of the Northeast Bronx Educational Park and Harry S. Truman High School.

  • Out of District Busing: $250,000
    Due to over utilization, District 6 has been bussing students to school facilities outside the district boundaries. School aide hours are provided to accompany the children on the busses.

    As new construction, module units and leased spaces provide more classroom space within the confines of District 6, it is expected the volume of out of district busing will diminish. As this occurs, the need for Module 5 support will likewise be phased out.

  • Position Reassignment: $101,610
    The allotment to District 11 is intended to defray the salary cost of a former superintendent reassigned to the district as a principal by the Deputy Chancellor. This special allotment will remain in effect for as long as the individual serves as a principal in District 11.

  • Jackie Robinson Center: $1,290,000
    This reserve supports the Jackie Robinson Center for Physical Culture Program in Districts 13, 16, 17, 18, 23, 32 and 85. Module 5 support for this venture has been increased from $290,000 to $1,290,000. The additional $1 Million results from a three-year commitment by the Chancellor. The commitment runs through FY'03.

    The Jackie Robinson program objective is to resolve the various problems confronting the central Brooklyn community by providing sports and special events activities. Drug abuse prevention, health and AIDS education, job preparation, housing and legal aid services, and guidance counseling are some of the social service components of the program. Remedial instruction and advance preparation for Math and Science related careers are provided through the specialized school component. In addition to Module 5 resources, the center receives funds from State and private grants.

    A preliminary allocation based on 70% of last year's resource distribution is being provided to facilitate Fall implementation of the program.
 
 
DISTRICT
PRELIMINARY
ALLOCATION   
 
  13 $14,000        
  16 12,800        
  17 17,100        
  18 7,900        
  23 30,000        
  32 4,500        
  85
 
$13,500      

 
    CSD TOTAL $99,800        
    School Security 181,900        
    Dist 51 (Contract) 887,540        
    Reserved for
  Fall Allocation
 
120,760      

 
    TOTAL $1,290,000        
 

    District entitlements will be adjusted in the Fall once the program schedule is finalized.

  • Professional Development Laboratories: $125,000
    Resources are not being allocated at this time pending program review by the Deputy Chancellor for Instruction.

  • Retirement Board: $151,270
    An allocation is provided to compensate for the loss of teaching services of members of the Teacher's Retirement Board. Past practice has been to excuse teachers from regular duties and allow them to work full-time for the Retirement Board. In keeping with this practice, a Module 5 allocation is provided at the district's FY'02 average teacher salary.
 
  DISTRICT NAME AMOUNT  
  18 Mona Romain $46,010  
  26 Sandra March $53,920  
  77 Melvyn Aaronson $51,340  
 

  • Member Items:
    Resources placed in the Board's budget by City Officials for specific district/school projects will pass through this reserve for allocation to the designated districts. Member items provided in the Adopted Budget appear on Table D:13.

  • Reasonable Accommodation:
    Consistent with the Board's policy of providing equal employment opportunity to qualified individuals with disabilities, this reserve has been established to help defray additional district costs arising from such reasonable accommodation. Resources will be provided based on the determination of the Medical Bureau.

    Personnel Memorandum No. 51, 1997-98, dated May 1, 1998, entitled "Reasonable Accommodation Requests under the Americans with Disabilities Act," describes the requirements and procedures for a reasonable accommodation. The memorandum indicates that determination will be made on an individual basis after review of: 1.) the disabled individual's functional limitations, 2.) the supporting medical documentation, 3.) the essential functions of the job, and 4.) whether the granting of the accommodation would impose an undue hardship upon the Board of Education.

  • Literacy Inc.: $429,167
    The Literacy Inc. pilot program focuses on parent and community involvement in literacy. The major component is intensive school leadership training. Allotments to participating pilot districts are as follows:
 
  DISTRICT FY'02 FY'03  
  10 $244,625 $38,000  
  15
 
$184,542

$28,667

 
  Total $429,167 $66,667  

 

  • Supplemental Early Registration for Overcrowded Districts: $309,800
    Funds from this special allotment supplement the basic Early Registration Program provided via the Module 2 per capita allocation. The Early Registration allocations are intended to facilitate the smooth opening of schools. Recognizing the additional problems overcrowded districts face, the following supplemental early registration allocation is provided:
 
  CSD Allocation CSD Allocation  
  6 $23,200 24 $37,100  
  9 $17,800 25 $21,600  
  10 37,000 27 34,500  
  11 22,500 28 31,900  
  20 16,900 29 30,700  
  22
 
$18,800
 
30
 
$17,800

 
    Total   $309,800  

 

  • After School Instructional Support Programs:
    The Board operates two collaborative after school programs with outside organizations B Virtual Y and The After School Corporation (TASC). Allocations will be provided later in the year when sites and costs are known.

    The Virtual Y is a literacy-based program focusing on students in grades 2, 3 and 4. Approximately 50 children are served from 3:00 to 6:00 P.M. on school days. The venture provides tutoring/homework help, enrichment activities, recreational sports and values-based curriculums. The Virtual Y is a partnership of the YMCA of Greater New York, the NYC Board of Education, the United Way and corporate sponsors. When the FY'02 sites have been selected, funds will be allotted to cover costs of instructional materials.

    The After School Corporation (TASC) raises outside funding to contract with local community-based organizations (CBOs) to deliver services at approximately 100 sites.

  • Districts with High Schools: $1,833,600
    Districts with high school organizations under their responsibility are entitled to the same level of funding provided to other high schools. In this memorandum, funds are based on grade 9 allocation formulas. Allotments need to be adjusted to reflect the difference between the grade 9 and high school formulas. The adjustment will be done at midyear, when actual enrollments are known. Until then, a preliminary allocation is being provided at $800 per pupil.
 
  CSD ESTIMATED REGISTER PRELIMINARY ALLOCATION  
  2 1211 $968,800  
  13 652 $521,600  
  81
 
429
 
$343,200

 
  Total   $1,833,600    

 

  • Benjamin Banneker:
    A three-year commitment was made to provide additional teacher positions to District 13, Benjamin Banneker Middle/High School: 6 positions in FY'00, 7 positions in FY'01 and 7 positions in FY'02. The allotment is expected to assist the redesign of the school to a magnet school. The funds will be used to employ staff for specialty classrooms. In this way, the instructional curriculum will be expanded and attract additional students. At the end of three years, either the enrollment will have increased sufficiently to generate resources to cover the additional teacher costs or the district will implement alternate measures.

    For FY'02, this venture will be supported by State Magnet School funds. Please refer to the State Magnet School Spending Plan in Section O for the allocation.

  • Breakthrough for Learning Pilot: $600,000
    The Breakthrough for Learning is a collaborative between the New York City Partnership Foundation, Inc., the Board, and Districts 19 and 23. The initiative compensates staff for raising student achievement to targeted levels. Comprehensive professional development is also provided to assist schools in achieving success.

    Commitments to support this venture are:
 
  DISTRICT FY'02 FY'03  
  19 $600,000 $450,000  
  23 TBD TBD  
 

  • Performance Driven Budgeting: $575,808
    A core group of Directors of Operations have been on special assignment to spearhead the effort of moving performance driven budgeting to the local level. For this year, participating districts will act as demonstration districts as well as provide technical support to Phase 2 and 3 Galaxy districts. Affected districts will receive $65,000 to help defray operating costs. Additionally, the participating directors receive a salary supplement of $6,976. A special allotment of $71,976 is provided to Districts 2, 9, 10, 13, 19, 20, 22, and 27. This will be the final year for this special allotment.

  • Bronx Technology Project: $800,000
    In support of the Board's Strategic Technology Plan, the Bronx Borough President has funded a three-year capital budget plan for the renovation/electrification and computer outfitting of libraries in the Bronx schools. As these schools come on-line, professional development becomes necessary to optimize the new technology's benefits. As a result, a three-year commitment was made to support professional development. The Chancellor has agreed to extend the commitment to one additional year, FY'02.
 
  DISTRICT ALLOCATION  
  7 $100,000  
  8 $100,000  
  9 $100,000  
  10 $100,000  
  11 $100,000  
  85
 
$100,000

 
  TOTAL DIST $600,000     
  Bronx HS (D.72) $100,000  
  Alternative HS (D.79)
 
$100,000

 
  TOTAL H.S. $200,000  

 

  • District Assessment Liaison: $34,887
    The Module 1 fixed component provides each district with a half year position of District Assessment Liaison. District 31, due to its geographic size, is allotted a full position. The additional half year position to District 31 is provided based on a teacher at maximum salary less Teacher Support Aid (TSA): $34,887.

  • School Health Aides: $405,490
    The Module 1 fixed component provides each district with one position of School Health Aide. Pilot districts that received additional positions will continue to receive the aides through this special allotment (Please note that allocations include DC37 compounded rate increase of 8.16%).
 
  DISTRICT Pos Allocation  
  4 6 $105,780  
  17 10 $176,300  
  18
 
7

$123,410

 
  Total 23 $405,490  
 


  • Support for Borough-wide Functions: $540,000
    The Chancellor has appointed four Community School District Superintendents (Dr. Betty A. Rosa-D.8, Dr. Lester W. Young-D.13, Mr. Vincent Grippo-D.20 and Ms. Claire McIntee-D.26) as Senior Superintendents B responsible for leadership development, borough-wide problem resolution, counsel to the Chancellor and professional development. Their districts will receive a $125,000 allocation to defray the cost of an additional deputy superintendent position or other such purposes for handling the additional workload. Additionally, the Senior Superintendents receive a salary increase of $10,000 for the duration of their assignment. A special allotment of $135,000 is provided to Districts 8, 13, 20 and 26.

  • Distinguished Schools: $10,000
    The State, in recognition of distinguished Title I schools, provides $5,000 awards to these schools. A special allotment is being allocated to match the State's award.
 
  DISTRICT School Allocation  
  2 PS 130 $5,000  
  28
 
PS 175
 
$5,000

 
  Total   $10,000  

 

  • Student Activity Fund Increase: $1,000,000
    The basic instruction allocation presented in Section B provides the resources for the existing Student Activity Fund. This reserve contributes an additional $3.50 per high school pupil to the Fund. Allocation to district with high school grades may be found on Table D:14.

    This special allotment will be rolled into Module 2, Basic Instruction Supporting pupil per capita allocation next year.


D.22   SPECIAL EDUCATION PUPIL DECLASSIFICATION

Consistent with special education reform policy of serving pupils in the least restrictive environment, funds from this reserve provide the wherewithal to deliver supplemental declassification services to pupils decertified from special education. For each special education pupil declassified, $1,300 is allocated. The student's IEP must reflect a declassification service that is to be provided for up to twelve months. Also, the pupil must remain active in general education and be receiving the service.

Declassification support services are described in the Division of Student Support Services', April 22, 1999-memorandum entitled "Decertification of Students Receiving Special Education Services."

District Declassification allocations are listed on Table D:15. Allotments are based on pupil data from February 1st of the preceding year through January 31st of the current year. Allocations are made to the pupil's current ATS district, i.e., the district providing the declassification service. Allocations are final; no midyear adjustments will be made.


D.23   SPORTS PROGRAM, MIDDLE SCHOOL INTRAMURAL

The middle school intramural sports program is expected to be mounted in every eligible school and serve both boys and girls in grades 7, 8 and 9. Where school organizations extend beyond grade 9, pupils in grades 9 to 12 will receive services through the Public School Athletic League (PSAL) Office. Program description and requirements will be issued shortly by that office.

District allotments are listed on Table D:16. The allocation is based on the audited October 31, 2000 pupil enrollments in grades 7 and 8, and in grade 9 for schools terminating with that grade.


D.24   SUMMER LITERACY PROGRAMS

The Summer School 2001 instructional program and staffing guidelines were described in the Summer School 2001 Planning Packet distributed on February 9, 2001. The initiative is expected to deliver an effective standards-based instructional program to a potential 375,000 students in both the mandated and enrichment components of the program.

Summer School 2001 will support the Board of Education's Promotion Policy by providing an additional opportunity to meet promotion standards for students in Grades 3 through 8 who are at risk of being retained in grade and for students in Grades 9 through 12 to achieve the necessary number of credits required for promotion. In addition, Summer School 2001 will provide instruction for English Language Learners who need additional assistance to reach English proficiency and enrichment opportunities for all students in Grades K B 12. English Language Learners who have been in a Bilingual or ESL program for more than three years and have not reached proficiency are a priority target group for Summer School 2001.

The allocation provides resources for classroom teachers (general and special education), guidance counselors or social workers, attendance teachers, secretarial services (pre-, during and post-program), lab assistants (where appropriate), professional development, paraprofessionals (IEP and Section 504), parent involvement, testing, data coordination and entry, absence coverage, supplies, materials and local carfare.

Custodial fees, including opening fees and some space fees, are provided and paid by the Office of School Food and Nutrition Services. Space usage beyond this level is the responsibility of the District and should be budgeted through the use of the summer allocation. Pupil transportation from closed sites to open sites will be provided and paid by the Office of Pupil Transportation and are not included in this allocation.

To provide additional supervision in sites with substantial summer school populations, districts may offset the cost differential ($10,000 per AP/SBIS) for a portion of the NON-MANDATED Assistant Principals / School-Based Intermediate Supervisors assigned for Summer School 2001. Districts may budget this cost differential for a maximum of 25 % of the NON-MANDATED Assistant Principals / School-Based Intermediate Supervisors designated as working the increased work year effective July 1, 2001.

The Summer Literacy Program budget was included in BOR Allocation Memorandum No. 43, FY 2001, dated April 11, 2001-Summer 2001 Program. At that time, districts and high schools were provided with an advance allocation for the purchase of instructional materials and preregistration data entry costs. Table D:17 displays the FY'02 summer program allocation.

As was the case with last summer's initiative, program accruals will not be retained by individual districts, and will be withdrawn from budgets on or about November 1, 2000.


D.25   SUSPENDED PEDAGOGUES

Community school districts will be reimbursed for the salary charges of school-based annual pedagogic staff suspended with pay in accordance with Section 2590-J.7e of the Education Law. Reimbursement will be provided for twelve months' cost at the start of formal suspension and up to a second twelve-month cost should the decision be appealed. The maximum entitlement a district may receive will be for two years' salary.

The allocation "salary" for suspended teachers will be the district's average teacher salary. Actual salary will be used for other annual pedagogic titles.

Community school districts should apply to the Division of Budget Operations and Review, Resource Allocation Unit for allocations. The Chancellor's letter of suspension is required. Additionally, for reimbursement resulting from appeal of a decision, the "Notice of Petition" is required.

This reserve does not pertain to High School Districts. Funds have been provided to high school districts to cover costs of suspensions through their Module 2 support allocations.


D:26   SURR, CATEGORY 1

Pupils attending Category 1 Schools Under Registration Review (SURR) receive an enhanced instructional program. This may include such initiatives as extended time, success for all, reduced class size, computer technology.

In addition to the Chancellor's District, District 85, several other districts operate programs in Category 1 schools. Additionally, many schools showing improved pupil performance are being transferred out of District 85 back to their originating district. The enhanced programs will continue at these schools in FY'02.

 
  CATEGORY 1 SURR SCHOOLS  
  DISTRICT SCHOOL ALLOCATION  
  1 P-064 $620,000     
  4 P-096 849,000     
  8 J-052 1,500,000*    
  13 P-305 & 307 450,000     
  16 P-005, 243, 035 1,602,000     
  19 P-149 & 224 550,000     
  23 P-055 200,000     
  27 P-105 391,000     
  28 J-008 1,070,000     
  32 P-075 642,000     
  85
 
  20,000,000

  
 
    TOTAL $27,874,000     
  * Amount still under review.  


 

D.27   UFT DISTRICT REPRESENTATIVES, FUNCTIONAL CHAPTER CHAIRPERSONS AND UFT UNION OFFICERS

  • UFT District Representatives who are assigned to school teach one period per day and are excused after their teaching period. The UFT reimburses the Board of Education for three lost instructional periods at the coverage rate per period of $27.90.

    The revenue collected from the UFT will be allocated to the districts where the UFT District Representatives are located. Preliminary district allotments are provided according to FY'01 staffing plus any known changes. If necessary, the allocation will be adjusted in the Fall. District allotments along with a name-by-name listing are shown on Table D:18.

  • There is one Citywide Chapter Chairperson for each of the UFT Functional Chapters. These personnel are granted time off for investigation of grievances and for other appropriate activities relating to the administration of the Agreement [between the Board of Education and the UFT] and the duties of their office. Affected districts will receive funds to offset substitute costs incurred while the functional chapter chairperson is excused.

  • UFT Union Officers who are assigned to schools teach one period per day and are excused after their teaching period. Affected districts will be allocated funds to offset costs incurred while the union officer is excused. A preliminary allocation is provided to Districts 24, 76 and 79 according to the FY'01 assignments of the UFT Officers listed below. The allocation is computed as follows:
 
     District 24 76 79  
     Officer Name Richard Miller John Soldini Frank Carucci  
     File Number 0306054 0318184 0334783  
     Office Held Vice Pres Vice Pres Vice Pres  
     School IS 61Q HS-R455 Tottenville Altern-M560
Career Ed Ctr
 
     Total periods per week 35 35 35  
     District 24 76 79  
     Periods lost 30 30 30  
     Percent of lost services 85.7% 85.7% 85.7%  
     Average Teacher Salary $46,780 $53,130 $46,320  
     Allocation, Value of lost Services $40,090 $44,675 $39,696  
 

Should there be a change in personnel, an allocation adjustment will be made.

D.28   UNCERTIFIED TEACHER PROGRAM

The Mentor Teacher Internship Program (MTIP) for newly hired, uncertified teachers, provides staff development both in school by an experienced mentor teacher and after school through course offerings. The August 29, 2000-memorandum from the Chief Executive for Program Development and Dissemination entitled "Mentor Teacher Internship Program (MTIP)," describes the FY 2000-2001 program. The circular is expected to be updated and issued in the late summer.

District entitlements will be based on the MTIP model presented in the above-mentioned memo as follows:

  • Mentor Teacher Cost: The allocation formula assumes the "School-Based Current Staff Part-Time Mentor Model," with two assigned interns. Under this model, a mentor with two interns is released from five instructional periods per week. An additional teacher is required to cover the mentor's class during this time. The allocation provides 0.10 full time equivalent coverage teacher for each intern served. The fractional position is valued at the district's average teacher salary.

  • Mentor Advisory Selection Committee (MASC): The MASC select mentors and recommends mentor-intern matches. At the start of the year, committee members attended an orientation session. During the year, committee meetings are held as needed to follow-up and provide program support. Costs related to these activities are allotted for each district MASC at $500 for 1-5 interns served and $130 for each additional intern served.

  • Course Offerings for Uncertified Teachers: Graduate level courses are available to eligible uncertified teachers. A central budget of $1,100,000 has been established to cover this cost.

  • Mentor Orientation and On-Going Mentor Professional Development: Mentors may receive up to twenty hours of staff development including peer coaching -- two orientation hours, eighteen hours ongoing -- at the per session rate. Payment will be made to the mentor teacher by the Division of Instructional Services.

  • Program Coordination: Staff in the Mentor Office is responsible for facilitating the mentor intern matches, program implementations and resolving program issues that arise over the course of the year.

    An uncertified teacher receives mentoring credit if the service began on or before the date indicated in the Chancellor's Circular. If the MTIP service was not initiated at the start of the semester, the allocation will be prorated according to the mentoring start date. Furthermore, where mentoring credit is not given, no allocation will be provided. The Mentor Tracking System is the source of teacher eligibility and participation.

    A preliminary allocation based on 80% of FY'01's entitlement is provided on Table D:19. The allotments will be adjusted at Midyear to reflect actual Fall and expected Spring mentoring. Allocations will be finalized in March.


D.29   RESERVE FOR AVERAGE TEACHER SALARY IN OTHER BUDGETS

The computation of average teacher salary not only includes tax levy general education teachers, but many reimbursable-funded teachers as well. The latter is comprised of teachers in SuperStart - Title I, State Prekindergarten and PreSchool Tuition funds; bilingual excess cost and ESL - PCEN and Part 154 funds; schoolwide programs - Title I and PCEN; and Early Grade Class Size Reduction, State and Federal.

Reimbursable program claims are based on actual, not average, salary. Where the actual teacher salaries in reimbursable programs are lower than the average, the tax levy actual teacher salary will be higher than average. In this case, tax levy teacher budget lines will be over expended. This Module 5 reserve is intended to cover these tax levy shortfalls.


D.30   RESERVE FOR BILINGUAL LEP REGISTER GROWTH TIP

Bilingual educational programs are supported through PCEN and Part 154 allocations for the excess cost of organizing classes below contractual maximums, ESL pull out instruction, and a per capita allotment for supplemental services such as bilingual guidance counselors. Allocations are based on prior year data. To address the need resulting from subsequent growth in the LEP population, funds have been set-aside in this reserve.

Districts will be permitted to "tip" for additional staff in order to accommodate new LEP students. The Spring 2002 BESIS file will be used to reconcile tip authorizations against actual entitlements. The reconciliation will be accomplished after the end of the school year. Where district projections are substantiated, funds from this reserve will be provided to offset program expenditures. Should the tips not be fully realized, PCEN/Part 154 over expenditures will be applied to the district's end of the year tax levy condition. District's wishing to tip for additional LEP positions should contact the Budget Office, Resource Allocation Unit at (718) 935-3709 for further requirements.


D.31   SURPLUS TAX LEVY ROLLOVER

Districts ending FY'01 with a tax levy surplus (or deficit) will have these amounts reallocated to them in FY'02. Tentative rollover amounts are presented on Table D:20. These amounts will be adjusted in the Midyear allocation, after the close of the FY'01 financial records.

Although districts and high school superintendencies are permitted to schedule 100% of their OTPS and 95% of their personal service tentative rollover, caution should be exercised due to budget or expenditure changes that may subsequently occur. A major factor could be the final average teacher salary adjustment. CSDs are advised to review all account code changes initiated between January and the May EIS close. This analysis should indicate the magnitude of average teacher salary reductions or increases.


D.32 EIGHT PLUS PROGRAM

Grade 8 pupils previously held back, who do not meet the promotional requirements will be served in the Eight Plus Program. This venture enhances the grade 8 program by reducing class size. Program components include staff developers, attendance teachers and guidance counselors. Additionally, time is provided to conduct professional development and after school activities.

Districts receive basic grade 8 funding support through the Module 2 allocation. Additional funding to cover the Eight Plus Program enhancements will be based on actual pupil eligibility and participation as of October 31, 2001. A preliminary allocation will be provided in the fall, after summer school pupil data is evaluated and the number of eligible pupils is known.

The allocation combines all of the supplemental teacher positions into a pupil-teacher ratio of 1 pupil per 0.04840 teacher positions. The remaining elements of the program are allocated on a pupil per capita basis of $854.70 per pupil.


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