SCHOOL ALLOCATION MEMORANDUM NO. 07, FY 2018

 

DATE:

May 26, 2017

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Summer in the City (SITC)

 

This memorandum funds Summer in the City (SITC), an enhanced summer learning experience that provides expanded summer instructional opportunities while continuing to serve mandated students in grades 3-8, and high school students in need of credits towards graduation.  SITC programs are part of our work to deliver equity and excellence to all students, and are anticipated to reach over 80,000 pupils at over 380 sites across the city.  Teachers will have four days of professional development in the new project-based curricula to be used over the summer.  SITC programs include:

 

A.    Traditional Summer School

B.    Summer Program Expansion

C.   Science, Technology, Engineering, and Math (STEM)

D.   Renewal Schools

E.    Community Schools 

F.    Enrichment for English Language Learners (ELLs) and Families

G.   Extended School Year (ESY)

H.   Other Summer Programs

I.      Programmatic Set Asides

J.     Self-funded Programs

 

Information on each aspect of SITC is below.

 

A.           TRADITIONAL SUMMER SCHOOL:

With the goal of supporting student needs in a 12-month school year, the per capita funding methodology for summer 2017 is described below.  The SITC expansion continues to support mandated pupils in grades 3-8 and in grades 9-12 at the school level for schools in districts 1-32.

 

Funding is allocated directly to schools for the traditional summer program.  The allocation has two parts: a per capita allocation and an allocation for pupils mandated to attend summer school.

                          I.    Grades K-12 (per capita allocation):

All schools will receive an $11.00 per capita allocation for K-12 students, based on the schools’ audited October 31, 2016 register.

                        II.    Grades 3-8 (mandated allocation):

Schools serving grades 3-8 will receive an additional allocation based on the number of mandated students who attended summer school in July and August of 2016. This year the allocation is increased for the expansion of the program from four to six hours per day.  Each teacher will work a six hour day (five hours and fifteen minutes paid, with a forty-five minute lunch break).  Funding will be issued in three installments as follows:

·         Initial allocation – May 2017

·         Adjusted allocation – Summer 2017

·         Final allocation – Fall 2017

 

1.    Initial: Schools will receive an allocation based on the number of students mandated in summer 2016 who attended one or more days, at an applied attendance factor of 50%.

2.    Adjusted: The initial allocation will be updated in the summer to include mandated students at an applied attendance factor of 80%.  The adjusted allocation will capture mandated students identified by schools based upon reviews of student promotion portfolios for students in grades 3-7, and core course grades for students in grade 8. Allocation adjustments will be made only where schools have increased student populations; no reductions will be made.

3.    Final: Where the number of actual mandated students who attended one or more days of summer school was greater than the adjusted allocation, the school will receive an increase in funding in Fall 2017. Allocation adjustments will be made only where schools have increased student populations; no reductions will be made.

 

                       III.    Grades 9-12 (mandated allocation):

Schools with grades 9-12 are funded so that they can implement summer school programs that are similar in size and scope as last year, reflective of register change.  Amounts allocated in FY 2017 are adjusted for audited register change from FY 2016 to FY 2017.  Allocations are final and will not be adjusted.

 

Where schools are consolidating in the 2017-2018 school year, traditional summer school funding will be provided to the prevailing school.  The allocation methodologies identified above will be applied after the relevant factors of the dissolving school are added to the prevailing school.

 

School per capita funding will be allocated to schools in the TL Summer in the City Shared allocation category and can be transferred between schools for shared services as required via the School Transfer Request function in Galaxy. Examples of shared services include those where:

·         Principals decide to collaborate with other schools on the given service;

·         Funds are transferred from a school or group of schools to a host school or payroll site for payroll and timekeeping purposes for a given service; or

·         Services are clustered for many schools.

 

It is recommended that for grades 3-8 a per capita of $469 be used as the amount to be transferred to the host payroll school unless the schools agree upon a different amount based on the above.

 

B.           SUMMER PROGRAM EXPANSION:

The citywide program will provide rigorous and engaging learning opportunities to mandated and non-mandated students in grades 2-8, and in core content areas for mandated and non-mandated students in grades 9-12, through newly adopted project-based curricula. The new curricula will also be used for English language learners and students with disabilities. Program details are as follows:

                      IV.    Grade 3-8 Mandated and Grade 2 At Risk Students

Programs will be expanded to run from 8:30 am to 2:30 pm, Monday to Thursday beginning July 5 and ending August 10. The DOE will partner with museums and other cultural institutions across NYC to provide students with access to their rich resources.

 

1.    Funding for at-risk 2nd graders will expand to provide services to 7,400 students, and have been allocated directly to the host site based upon the number of 2nd grade classes authorized at that site.  This funding will be adjusted to remove dollars for the classes that do not open.

2.    Cultural visit funding (transportation and admission fee costs) will be managed centrally.

3.    Funds for teacher professional development will be allocated to the Field Support Centers (FSCs) to process staff per session payments.

 

                        V.    Grades 9-12 Mandated Students

Programs for mandated students entering HS in the fall in grade 9, as well as students in grades 10-12, will run from 8:30 am to 12:30 pm, Monday to Friday, beginning July 5 and ending August 15th.  High school students who need credits towards graduation will continue to have access to credit-bearing courses over the summer. SITC will use a more strategic approach to course offerings in each district.  Additional information is detailed in the traditional summer section of this SAM.

 

Funding for mandated pupil services will be allocated in the following allocation categories:

·         TL Summer in the City Shared

·         Title I SWP Summer in the City

·         Title I TA Summer in the City

 

Note that Title I funds will be allocated based on the Title I eligibility of pupils from all schools in the shared summer site, and must remain in the school receiving the allocation.  Refer to the allocation details for information on each school’s share.

 

C.   SUMMER STEM:

Summer STEM is an enrichment program projected to serve 4,200 pupils in grades 2-10.  Students will engage in a variety of enrichment experiences in STEM, as well as in art and physical education activities connected to STEM.  Summer STEM programs will run for all grades in the program from 8:30 am to 2:30 pm, Monday to Thursday beginning July 5 and ending August 10.  In addition to staffing costs, funding will be provided for professional development and cultural visits (transportation and admission fee costs).

 

Funds to cover staff per session, supplies and other costs will be allocated directly to the summer school host site.  Funds will be allocated in the following allocation categories:

·         TL Summer in the City STEM

 

D.   RENEWAL HIGH SCHOOLS:

Renewal high schools will provide non-mandated students with additional enrichment opportunities to prevent summer learning loss for students entering grades 9-12.

 

During the summer, high school students from renewal schools will have the opportunity to take part in programs such as Summer Bridge, Career Clue, SAT Prep, and Regents review, as described below.

·         Summer Bridge – This program is available to high school students in renewal schools entering grade 9 in September 2017.  The Summer Bridge program offers structures to organize student work, support for social-emotional growth, and skills students need to focus
on academics during their high school careers and beyond; math or ELA support is also provided.

·         Career Clue – This program is available to renewal school students entering grades 10 through 12.  Career Clue provides a learning experience beyond traditional classrooms.  Participants will gain skills that prepare them to work with younger students as content specialists or exposure to career and college preparation.

·         SAT Prep – Rising 11 and 12 grade renewal school students will have access to SAT Prep at five locations throughout the city.

·         Regents Review - Renewal high schools will receive funds to hire two teachers to provide Regents review for their students.

 

Funds to cover the cost of instructional materials and vendors will be allocated and managed centrally.  Funds for teacher per session and supplies will be allocated directly to the summer school host site.  Funds will be allocated in the following allocation category:

·         TL Summer in the City Renewal School HS

 

E.    COMMUNITY SCHOOLS:

Elementary community schools will provide non-mandated students with additional enrichment opportunities to prevent summer learning loss for 2,400 students in grades K-5. Community-Based Organizations (CBO) in 34 community Schools, including 20 renewal schools, will offer full-day academic and enrichment programs for a subset of non-mandated students in grades K-5. The program will operate for 8 hours per day Monday through Friday from July 5 to August 11. Elementary community schools will utilize the LitCamp, Engineering is Elementary, and Nalini Kids curricula for both mandated and non-mandated students. An additional eight elementary community schools will offer only the teacher led portion of the program. Teacher led instruction will run from 8:30 am - 2:30 pm, Monday through Thursday from July 5 to August 10.

 

Career Clue (refer to the renewal school program description above) will also be available to community schools students in grades 11 and 12.

 

Community school CBO contracts include funds to cover summer activities. Funds to cover the cost of instructional materials and vendors will be allocated and managed centrally.  Funds for teacher per session will be allocated directly to the summer school site.  Allocations will be issued in the following allocation category:

·         TL Summer in the City Community Schools

 

F.    ENRICHMENT FOR ENGLISH LANGUAGE LEARNERS (ELL) AND FAMILIES:

This allocation funds the Title III English Language Learners (ELL) SITC program for students in grades 2-11.  Participating schools were selected centrally with support from FSCs and Superintendents’ offices.

 

                      VI.    Grades 2-8

The ELL SITC program offers a curriculum that provides ELLs with NYS Common Core-aligned instruction in ELA, science and math, as well as field-trips to cultural institutions and opportunities for socio-emotional learning.  This program serves students enrolled in grades 2-8 during the FY 2017 school year who are not mandated to attend summer school.

 

The Office of Curriculum Instruction and Professional Learning has selected curriculum units for content areas as follows:

·         ELA: LitCamp with Independent Reading block

·         Math: Do the Math (Grades 2-5)

·         Math: Math Navigator (Grades 6-8)

·         Science: Engineering is Everywhere (EIE)

 

The following ELL-identified students in grades 2-5 will be served in the program:

·         Newcomers – ELL for less than 3 years

·         Middle Year –  ELL for 4 to 6 years

·         Long Term  – ELL for more than 6 years

·         SWD – Students with Disability ELLs

·         SIFE – Students with Interrupted/Inconsistent Formal Education

·         Students in grades 6-8 must be ELL-identified as:

·         Long Term – ELL for more than 5 years

 

                     VII.    ELL SAT/ACT Prep

Select students enrolled in grades 10-11 during the SY 2016-2017 will have an opportunity to engage in SAT/ACT preparatory courses led by SAT/ACT specialists.  Each borough will host one SAT/ACT preparatory course. Eligibility to participate will be based upon the following:

·         Students not recommended to attend mandated summer school

·         Students not attending another NYCDOE sponsored summer program

·         Student commitment to attend the full duration of the program

·         Preference will be given to current  grade 11 pupils who have not attended a SAT/ACT prep course

 

                    VIII.    NYC WRITING PROJECT

The Youth Voices Connected Learning Project will engage 125 rising tenth-grade English language learners at three different sites in using reading, writing, and digital media to find and explore their passions, during a three-week summer program in July 2017.  This work builds on prior summer programs for youth at Lehman College. The goal of this program is to link wonder and play to academic learning, language acquisition and college readiness.

 

Participants will use new technologies (e.g., Mozilla Webmaker tools, social media, and video), participate in online multimedia discussions, and learn new strategies to produce self-directed multi-modal projects that honor their own voices, passions, and unique ways of working. The program will

contribute to student self-efficacy, civic engagement, persistence, and motivation for academic success. Students will create and earn digital badges for their work on the LRNG platform (LRNG.org).

 

                      IX.    ELL Summer STEAM Academy

The ELL Summer Enrichment Academy will provide grade 7 students with an opportunity to experience STEAM (Science, Technology, Engineering, Arts, and Mathematics), as well as intense preparation for Algebra I before entering 8th grade.  Students will be provided with opportunities to engage in activities that will fill current gaps in mathematics, expose them to coding, and engage students in the arts.  ELL students in a District 32 renewal school will experience additional instructional support to ensure they are ready to move to the next grade level.  Courses offered are as follows:

·         Preparation for 8th Grade - Algebra I

·         Choreographer Coding & NAO Humanoid Robot Programming

·         Math & Science through the Arts

 

Restrictions on Funds

Title III Summer funds support opportunities for language development and academic achievement. This is supplementary funding, and may only be used for supporting services above and beyond the mandated summer school programs provided by the NYCDOE. Funded programs will aid ELLs in continuing the academic momentum of the school year by providing quality programs that are stimulating and engaging.

 

Title III Summer funds may not be used to purchase core (i.e., basic) textbooks, materials, or supplies for mandated services. All materials and services must be directly aligned with the activities funded by Title III Summer. All expenditures must comply with allowable Title III Summer cost factors and follow the approved application.

 

Title III Summer funds will not be available for use after the summer program concludes. These funds cannot be used during the regular school year.

 

                        X.    FACE Family English Initiative

Partnering with FACE, the Family English Initiative pilot program will support families learning English and developing their English language skills together with their children. This summer, 75 ELL kindergarten and grade 1 students will participate with their parents in interactive sessions that incorporate art and culture at select sites.

 

Further information regarding program parameters is available here.

 

Allocation Formula

Schools will receive a site-based (host plus feeder) allocation.  Funds will be allocated directly to participating host sites for all programs and cannot be transferred.   Sites receiving allocations may differ from summer school sites. Review the allocation table for the location that received funds.

Allocations will be placed in the following allocation categories:

·         Title III LEP Summer in the City

·         Title III Immigrant Summer in the City

·         Title III Supplemental Immigrant SITC

 

G.   EXTENDED SCHOOL YEAR (ESY): 

This program funds extended school year special education services.  Committees on Special Education (CSEs) determine whether a student requires extended school year special education services during the summer in order to prevent substantial regression. Substantial regression would be

indicated by a student’s inability to maintain developmental levels due to a loss of skill, set of skill competencies or knowledge during the months of July and August.  Programs must operate for a minimum of 30 days and focus on the areas in which the student is expected to experience regression.

 

Funds are allocated to schools to support the following services:

·         assistant principal (as needed)

·         teachers

·         coverage

·         secretaries (as needed)

·         paraprofessionals

·         permits

·         educational software

·         materials, and  

·         related service providers (as needed)

 

Funding is also provided to schools hosting Summer Related Service Centers.  Summer Related Services Centers provide Speech, Occupational Therapy, and Physical Therapy services to students with 12 month Related Service IEP recommendations.

 

Funds are allocated to schools to support the following services:

·         Speech

·         Occupational Therapy

·         Physical Therapy

 

Funds are allocated in the following allocation categories:

·         TL RS Student Summer in the City Services

·         ESY Student Summer in the City Services RS

 

Programmatic information provided by the Office of Special Education.  Funding is subject to change. If sites change, funding will be recouped.

 

H.   OTHER SUMMER PROGRAMS:

Additional funding has been set aside to cover the programs below, in support of the City’s commitment to equity and excellence for all:

 

                      XI.    Dream Program

The DREAM-SHSI and DREAM Summer/Fall Intensive programs help prepare middle school students eligible for free and reduced price lunch and those in geographically underrepresented districts for the Specialized High Schools Admissions Test in grade 8.

 

                     XII.    STEM Matters NYC

STEM Matters NYC features hands-on STEM learning through week-long camps, high school internships, and a four-week college credit-bearing courses. Programs are offered at the DOE’s Environmental Study Center and NYC Center for Space Science Education, as well as at cultural institutions across the City; and subjects range from aerospace to animal science and from oceanography to ecology.

 

                    XIII.    AP for All

The Advanced Placement (AP) Student Summer Enrichment Institute is designed to support students who will be taking advanced placement courses in the fall of 2017 by providing them with skills, content knowledge, and confidence that will prepare them for success in their AP course and college.  The program will span three weeks in July. Schools will receive content support for AP classes in English Language, English Literature, US History, Biology, Environmental Science, Statistics, and/or Calculus AB. Schools selected for this pilot program will host and manage the AP Student Summer Enrichment Institute.  Allocations will be placed in the following allocation category:

·         TL E&E AP for All Summer in the City

 

                   XIV.    Algebra for All (A4A)

A4A is an equity and excellence initiative that seeks to insure that all students will complete algebra no later than the end of 9th grade, enabling them to reach more advanced math courses in high school and better preparing them for college and careers. This summer the A4A will be doing a pilot in select schools to support greater algebra readiness.

 

I.      PROGRAMMATIC SET ASIDES

In addition to funds earmarked for the summer expansion, including the traditional direct to school per capita allocations, programmatic funds are also set aside.  A description of programmatic set asides are below.

 

                    XV.    Closed, Charter and Non-Public school students

Summer school host sites servicing students from a closed, charter or non-public school will receive a one-time per-capita allocation of $458 (grades 3-8) and $249 (grades 9-12). The allocation will be based on actual summer school attendance of 10 days or more. Funds are reserved in the summer school spending plan and will be released in the fall.

 

                   XVI.    Reserved Funding

As needs are determined, certain funds are reserved in the summer school spending plan and will be released throughout the summer and into the fall to cover specific summer school services, such as secretaries, mandated Assistant Principals and IEP Paraprofessionals. These funds will be allocated to schools in the TL Summer in the City Support Shared allocation category. FSC teams will work with schools on scheduling these allocations. All reserved funding is outlined in Table 1.

 

J.    SELF-FUNDED PROGRAMS

Schools that submitted timely applications and were approved to self-fund a summer school program will have the estimated cost of a summer program auto-scheduled in a set-aside in Galaxy. Once the actual cost is determined, schools will work with their Field Support Center (FSC) team to release and schedule accruals.

 

Schools will be responsible for covering the cost of transportation, nursing, food, permits for extended use, an Assistant Principal (AP) and a Principal in Charge (required for more than one school in a site). If the Assistant Principal is from the school’s site, the funds to support the 12-month AP cost can be released (by the FSC) to be scheduled.

 

Note: The District 75 summer program will continue to run separately and will be explained in SAM #27.

 

Download a copy of the School Allocation Memorandum No. 07, FY 2018.

 

Attachment(s):

Table 1 – Comprehensive Spending Plan

Table 2 – Summer in the City Allocation Summary

Table 3 – Summer in the City Traditional Allocation Detail

Table 4 – Summer in the City 2nd Grade Expansion Detail

Table 5 – Summer in the City STEM Detail

Table 6 – Summer in the City Renewal Detail

Table 7 – Summer in the City Community Detail

Table 8 – Extended School Year Special Education Detail

Table 9 – English Language Learner Summer Enrichment Detail

Table 10 – Advanced Placement (AP) Summer Enrichment Detail

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