SCHOOL ALLOCATION MEMORANDUM NO. 20, FY 2018

 

DATE:

May 26, 2017

 

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Young Adult Borough Centers (YABC)

 

YABCs serve under-credited youth who wish to earn credits toward a high school diploma by taking intensive afternoon and evening classes up to five times per week.  Students may attend a YABC in lieu of attending a traditional day school.  Students graduate with a diploma from the day school which referred them to the YABC after they have completed and passed all of the course work and examinations required by the State.  All YABC programs are open to all eligible students from any high school in the City.

           

This memorandum provides funds for YABCs based on a uniform per student allocation formula.  Each YABC will have an initial budget based on an enrollment of 215 students, and must maintain that enrollment level.  Classes must be scheduled between 4 PM and 9 PM, following the calendar of the high school day.  An annual review of YABC registers will be undertaken on three random days from October 31, 2017 to December 31, 2017.  Midyear adjustments may be implemented and adjustments made from, within, the total allocation for YABCs.  Additional funding is only available if there are sites with significant under-enrollments to draw funds from.  No YABC will be allocated additional funds for enrollment above 250.

 

Students Served

YABCs are designed specifically to serve the needs of young adult students ages 17˝  and older who have been in high school for more than four years, have earned 17 or more credits towards graduation, and who are committed to earning a high school diploma.  These students often have adult responsibilities that make attending classes in the evening a preferable option, and many students who enroll at a YABC have faced obstacles to progressing in traditional high school settings.  All YABC programs must follow standard eligibility guidelines and registration procedures as specified by the Department of Education’s Office of Postsecondary Readiness.  The procedures for registering students can be found at the following link on the DOE website:

 

Community Based Organization (CBO) Component

CBO providers complement the academic component of the YABC by providing an array of youth development supports, personal growth, and life skills management services for students.  These include student recruitment, engagement and attendance outreach, counseling, referrals to social services, case management, extracurricular activities, college and career exploration and planning, and employment preparation and assistance with placement.

 

Program Staffing

DOE staff is limited to working with students enrolled in the YABC, and may not serve students that attend traditional day school during YABC hours of operation.  Funds are to be used to hire a full-time 12 Month Assistant Principal Supervisor (AP), who is hired and supervised by the Principal of the host school.  The AP, in consultation with the Principal, may hire a full-time Guidance Counselor, who is supervised by the Assistant Principal.

 

The full-time AP must be scheduled to work from 1 PM to 9 PM except on Fridays when more flexible hours may be set.  Assistant Principals must work with the designated CBO partner in a collaborative fashion to build and maintain a learning environment with high expectations for students and reflective of youth development principles.  The AP is required to participate in regularly scheduled YABC networking meetings.

 

If a site chooses to hire a full-time Guidance Counselor, he/she will work a contractual six hours and 30 minutes exclusive of lunch.  He/she may only serve students enrolled in the YABC.  Full-time Guidance Counselors will be required to work his/her contractual number of hours per day within the 1 PM and 9 PM school session time of the YABC program as designated by Principal and Assistant Principal of the program.  If support is needed beyond the contractual work day, standard Per Session rules apply.  Hiring of Guidance Counselors should occur through the Open Market System (OMTS).  After the OMTS closes ATRs will be available through the Excess Staff Selection System.

 

All other DOE staff must be per session employees who may only work between the hours of 4 PM and 9 PM, Monday through Friday, weekends, holidays and non-school days.  Limited funds may be used to cover per session costs of the building principal to provide program supervision and oversight in the after school hours.  A per session assistant principal may be engaged to provide backup coverage for the AP Supervisor up to a total of $16,402 per year.

 

OTPS Costs

OTPS expenditures must be for the dedicated use of the YABC program and support the advancement of students enrolled in the YABC program.  All expenditures must adhere to purchasing and procurement guidelines outlined in the Standard Operating Procedures Manual.

 

YABC programs are ineligible to participate in the Deferred Program Planning Initiative.

 

Programmatic information is provided by the Office of Postsecondary Readiness.  The allocation will be placed in the TL Instructional Program HS YABC allocation category.

 

Download a copy of the School Allocation Memorandum No. 20, FY 2018

 

Attachment:

Table 1 – FY 2018 YABC Allocations School Allocation Summary

RJO: pp

C:        Phil Weinberg

Vanda Belusic-Vollor

Dan Aymar-Blair

Tracy Oyemade

Tom Pendleton

Kathleen Connolly

Debra Cohen