SCHOOL ALLOCATION MEMORANDUM NO. 22, FY 2018

 

DATE:

May 26, 2017

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Pre-K For All in District Schools

 

Pre-K for All is an initiative championed by both the Mayor and the Chancellor in their effort to provide high-quality early education to all New York City children.  Full-day Pre-K enables students to build a strong foundation of lifetime learning and is aligned with the Chancellor’s education pillar of improving academic achievement.

 

The Division of Early Childhood Education (DECE) administers Pre-K programs for NYC students in district elementary schools, DOE operated Pre-K Centers, charter schools, and New York City Early Education Centers (NYCEECs).  By working together with families and programs, the DECE ensures that children are engaged, nurtured, and supported with the tools to develop into independent learners and creative problem-solvers.

 

This allocation memorandum provides resources supporting the implementation of FY 2018 Universal Pre-Kindergarten (UPK) programs at district schools only.  Pre-K services are defined as:

·         Full day classes of 6 hours, 20 minutes.

·         18 children served.

 

This SAM does not apply to DOE Pre-K Centers.  Pre-K Centers are organizations with DBNs that will serve only Pre-K classes in FY 2018.  Information regarding Pre-K Center funding can be found under SAM 42 Pre-K Centers.

 

Important Note on Classroom Staff Hiring:  Schools must ensure that a class is full (i.e. has 18 students) before opening additional classes, and should not hire staff for classes that have not been opened. Questions and requests for support to confirm class counts can be directed to the appropriate Field Support Center.

 

General Allocation Details

Direct allocations to schools are based on two program models, the Pre-Kindergarten model and the Universal Pre-K Special Class in an Integrated Setting (SCIS) model.

 

Pre-Kindergarten Model

The Pre-Kindergarten Model serves 18 general education children and supports a classroom teacher (required), an educational paraprofessional (required), and funding for other than personnel services (OTPS). Pre-K classes must operate in a full-sized classroom.

In FY 2018, schools will also receive funding for:

·         Absence coverage (8 days per teacher and educational paraprofessional)

·         Prep period coverage (0.2 of teacher position for each full-day class).

·         Shared planning time for teachers and educational paraprofessionals

·         $2,500 in OTPS per class (described later in this SAM)

 

Additionally, new classrooms are provided an allocation for furniture and materials.

·         $9,000 will be provided for furniture for each new classroom.

·         $8,000 will be provided for curriculum and materials for each new classroom.

·         For guidance on purchasing furniture or materials, please email districtprekplanning@schools.nyc.gov.

 

Additional Funding Guidance:

Funding for prep period coverage may be applied to any cluster teacher that serves Pre-K students.

 

Schools are responsible for professional development (outside of what is provided by the DECE), family engagement, and additional OTPS needs.  600 object code series is not an allowable expense.

 

In terms of enrollment, all students participating in FY 2018 Pre-K must have been born in the year 2013. General-education-three-year-olds may not enroll in Pre-K because NYSED will not reimburse their participation. Children who are eligible for kindergarten (born in 2012) may not enroll in or repeat Pre-K because NYSED will not reimburse their participation in Pre-K for FY 2018.

 

The Office of Student Enrollment manages Pre-K enrollment for general education students.

 

Universal Pre-K SCIS Model

The Universal Pre-Kindergarten Special Class in an Integrated Setting (SCIS) Model serves general and UPK SCIS classes in public schools.  It supports all of the elements of the Pre-K model and includes a special education teacher (with prep period and absence coverage), an additional paraprofessional (with absence coverage), attendance at professional development conferences, and other than personnel services.  Schools will receive the following funding for both teachers and the education paraprofessional:

·         Absence coverage (8 days per teacher and educational paraprofessional)

·         Prep period coverage (0.2 of teacher position for each full-day class)

·         Shared planning time for teachers and educational paraprofessionals

·         $7,500 in OTPS per class

 

Please refer to “additional funding guidance” above regarding use of these funds.

 

In terms of enrollment, the local Committee on Preschool Special Education (CPSE) identifies special education students for participation in UPK SCIS.  Children identified by the CPSE for UPK SCIS services may be either three or four years of age (these are the only three-year-olds who may be served in a UPK program).  The general education to special education child ratio is either 10:8 or 12:6 based on the model that New York State has approved.  General education students and seats in SCIS classrooms will be assigned via the centralized enrollment process.

 

Summary of School Allotments

Summary of school allotment by funding source is shown on Table 1.  School allotments and OTPS start-up for new classes are displayed on Table 2.  The program models used for allocation purposes may be found on Table 3.  The Pre-Kindergarten family worker allocation will be released in the fall.

 

OTPS Allocation per Public School Classroom

Each Pre-K classroom following the Pre-Kindergarten model is allocated $2,500 for instructional materials and supplies, trips and family engagement activities which should support families’ skills and knowledge about what Pre-K children learn. Please note that there is policy guidance around field trips. While the funds are to be scheduled as follows, there is flexibility in the amount that is used based on each distinct object code. Please connect with your Field Support Center for specific questions.

 

Object Code

Description of Item

Amount

100

Instructional materials and supplies, authentic assessment tools, cooking experiences

$1,000

400

Family engagement and family literacy activities

   $500

Per Session

Per Session coverage for professional development participation

   $1,000

 

Total

$2,500

 

Please connect with your Field Support Center on scheduling OTPS for Pre-K classrooms following the SCIS model.

 

Program Guidelines

The Pre-K for All Handbook

The Pre-K for All Handbook is a key resource intended to assist District Schools and Pre-K Centers by (1) clearly articulating pertinent policies specific to Pre-K for All, (2) reinforcing key New York City Department of Education (NYCDOE) policies that apply to Pre-K students, and (3) highlighting operational guidance and promoting promising practices on a variety of topics.

 

Guidance included in the Pre-K for All Handbook is a compilation of those policies included in the NYCDOE Chancellor’s Regulations, policies of the Division of Early Childhood Education (DECE), as well as the policies of other NYCDOE divisions (e.g. Office of School Health).

 

If you have questions about District School or Pre-K Center-K related policy, please refer first to the Pre-K for All Handbook:

 

Additional questions or concerns not addressed in the handbook should be referred to DECE at EarlyChildhoodPolicy@schools.nyc.gov.

 

Breakfast and Lunch

Programs must provide appropriate meals and snacks to ensure the nutritional needs of children are met. Meals and snacks shall be provided in an environment supportive to staff and children interaction at an appropriate time with sufficient time to eat and interact.  Family-style meals in the classroom are typically most conducive to meeting these requirements. If you have questions regarding the instructional meals guidelines, please email DECE at EarlyChildhoodPolicy@schools.nyc.gov.  As per the August 28, 2006 Eligibility Guidelines for Free and Reduced-Price Student Meals, breakfast is free for all students.  UPK does not pay for lunch.  Similar to kindergarten, if families are not eligible for free lunch, parents may be charged for lunch only.

 

Family Engagement, Instruction, Professional Collaborations, and Leadership

The Pre-K for All Quality Standards defines the NYCDOE’s vision for high-quality Pre-K for All programs in NYC. They describe the key practices of family engagement, rigorous and developmentally appropriate instruction, professional collaborations, and leadership that support children in gaining the knowledge and skills outlined in the NYS Prekindergarten Foundation for the Common Core. Grounded in the NYCDOE’s vision for school improvement across the Pre-K to 12 continuum, The Framework for Great Schools, the Pre-K for All Quality Standards establishes a shared set of expectations for all Pre-K programs.  The Division of Early Childhood Education, Pre-K program leaders and educators, and Pre-K families use the Quality Standards to understand and advance program quality.

 

The Program Quality Standards provide a new opportunity for collaboration for the NYCDOE, Pre-K leaders, and educators in NYCEECs and elementary schools.  During the 2017-2018 school year, the NYCDOE is working to engage with programs and school communities to deepen their understanding of the standards as well as align our supports and professional learning opportunities to the Program Quality Standards.

 

Funding Sources

To support children in gaining the knowledge and skills outlined in the NYS PKFCC, the pre-kindergarten program is supported by several funding streams:

       State Universal Pre-Kindergarten (UPK)

       State tuition (4410 funding)

       Local Tax Levy

       Contracts for Excellence

 

Collective bargaining is included in rates used for each of the components of the pre-kindergarten class model.  Funds should be scheduled in Galaxy using the allocation categories listed below:

 

Allocation Categories

Contract for Excellence FY 09 Pre-K

Pre-K

Pre-K Plus

Universal Pre-K Quality Full-Day

Universal Pre-K Quality Full-Day Plus

 

If you have questions about the program model for Pre-K for All or use of the funds to support it, please contact your FSC Budget Director or visit our Early Childhood web site.

 

Download a copy of the School Allocation Memorandum No. 22, FY 2018

 

Attachments:

Table 1 – Pre-K For All in District Schools Allocation Summary

Table 2 – Pre-K For All in District Schools Allocation Details

Table 3 – Pre-Kindergarten Model    

RJO: bf

C:        Jessica Pavone

Romie Barriere

Xanthe Jory

Carol Varikos

Lucas Koehler

Sabrina Silverstein

Jill Resnick

John Tritt