SCHOOL ALLOCATION MEMORANDUM NO. 27, FY 2018

 

DATE:

May 30, 2017

 

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

District 75 Citywide Special Education Programs

 

This memorandum funds schools in District 75.

 

OVERVIEW

District 75 provides citywide educational, vocational, and behavior support programs for students who are on the autism spectrum; students that have significant cognitive delays; students who are severely emotionally challenged; students who are sensory impaired; and/or students who are multiple disabled.

 

District 75 also provides programs in special classes in specialized schools; in inclusion programs in district school buildings; in agency settings as well as providing hearing, vision, speech, home and hospital instruction citywide.

 

District 75 utilizes many different educational approaches and provides a myriad of services to address the educational needs of students in conformance with their Individual Education Plans. These services include, but are not limited to Counseling Services, Speech Services, Occupational Therapy, Physical Therapy; providing Assistive Technology; as well as the provision of 1:1 Education Paraprofessionals where required.

 

District 75 utilizes a comprehensive school-based budgeting process that allows all District 75 schools to control their own budgets.  This comprehensive school-based budgeting process has resulted in greater principal autonomy and control over funds.  Each year, the Department has sought to improve on its school-based budgeting by making budget allocations to schools more timely, more comprehensive and reflective of the resources required to operate programs that meet the instructional needs of students.

 

The school budget methodology reflects the distinct aspects of the funding model for District 75.  District 75’s school budgets, in contrast to other school budgets, are part of an aggregate district budget that must remain in balance while meeting all mandated needs, school-based and district-wide, throughout the course of the summer and school year.   In FY 2018, the budget methodology will continue to be a zero-based, building block model.  Essentially, all budget allocations to schools are built from the ground up. The formulae are designed to insure sufficient resources for schools to carry out their instructional mandates for special education services while providing the fiscal capacity through which the principal may exercise discretion to meet the broad needs of the school’s educational program.

 

The budget methodology will continue as reflected in the Methodology and Management Matrix, to maximize principal discretion, to the greatest extent possible, in the utilization of allocated resources, while incorporating only those rules deemed essential to effective management of the aggregate budget to achieve the above-stated goal.

 

Principals will receive allocations in the categories of TL Instructional Programs CW, TL Support Services CW, TL RS Related Services CW, TL Home & Hospitals, and as appropriate; Tax Levy Pre-K Program Support, TL RS Pre-K Related Services, TL RS Therapist OTPS CW and TL Specialized Equipment CW, TL RS IEP Para CW, IDEA RS IEP Para CW, TL RS OT CW, TL RS PT CW, TL RS Speech CW, TL RS BUS PARAS CW, and TL RS Counseling CW.

 

Descriptions of major allocations follow under the headings of instructional programs, per capita, needs-based and programmatic. Some specific allocations are preliminary and will need to be adjusted based on a review of actual student mandated needs.

 

INSTRUCTIONAL PROGRAM ALLOCATION

The TL Instructional Programs CW allocation provides funding to support instruction for students from kindergarten through age 21 (as well as the tax levy portion of the Pre-Kindergarten Autistic Spectrum Program and Chapter 683 Programs).  This allocation funds teachers, classroom paraprofessionals, inclusion paraprofessionals, classroom supplies and equipment, as well as school administration and basic instructional support services.

 

In 2017 - 2018, funds allocated to schools for Instructional Programs will be based upon schools’ allocations as contained in the District FileMaker Placement Allocation database as of 05-05-2017.  The amount allocated to schools will reflect changes in pupil enrollment, types of services mandated for the students, district average teacher salaries, elimination of any “one time” funding received in 2016 - 2017, and district decisions on district-wide programs or services.

 

SUPPORT SERVICES ALLOCATION

The TL Support Services CW allocation provides funding to support Attendance Teachers, ESL Teachers to provide support for ELL students; Family Workers (1.00 FTE per school); and ADA Accommodation Paraprofessionals where required.

 

RELATED SERVICES ALLOCATION

The TL RS Related Services CW allocation provides funding to support Audiologists, Hearing and Vision Teachers.

 

HOME AND HOSPITAL ALLOCATION

The TL Home and Hospital allocation provides funding to support students receiving home instruction citywide as well as those students in hospital programs.

 

TAX LEVY PRE-K PROGRAM SUPPORT

District 75 has a Pre-K Autistic Spectrum Program which is partially funded by the State. This program provides for forty-five classes. The TL Pre-K Program Support CW allocation provides tax levy matching funds to complement provision of these classes.

 

TAX LEVY PRE-K RELATED SERVICES

District 75 has a Pre-K Autistic Spectrum Program which is partially funded by the State. This program provides forty-five classes. The TL RS Pre-K Related Services allocation provides tax levy matching funds to complement provision of the related services component (Social Workers, Speech Teachers, Occupational Therapists and Physical Therapists) provided for these classes.

 

PER CAPITA ALLOCATIONS

In 2017 - 2018, per capita allocations will continue to be made to schools based upon eligible pupil enrollment.

 

New York State Library Book, Computer Software and Hardware

Funds from these three New York State funding sources are allocated to all schools on a per capita basis using audited October 31, 2016 registers. Please refer to SAM No.10 New York State Textbook, Library, Software and Hardware for further details.

 

New York State Textbook

Under the New York State Textbook Law (NYSTL), the State provides aid for textbooks.  Funds from this New York State funding source are allocated to all schools on a per capita based on audited October 31, 2016 student registers. Please refer to SAM No.10 New York State Textbook, Library, Software and Hardware for further details.

 

Due to the fact that District 75 contains schools whose students are evaluated through alternate assessment (and as such, do not use textbooks), NYSTL funding may be re-allocated to schools based on need, as determined by the District 75 Superintendent.

 

NEEDS-BASED ALLOCATIONS

IEP-Mandated Paraprofessionals

In 2017 - 2018, schools will receive their allocation for all IEP-mandated paraprofessional services in the TL RS IEP Para CW and IDEA RS IEP Para CW allocation categories.  As new mandated needs occur during the school year, additional resources will be provided based upon review by the Superintendent’s Office and the District 75 Field Support Center.  Excess resources from IEP paraprofessional assignments which are discontinued will be removed from schools’ budgets.

 

Speech

Schools will receive funding or IEP-mandated speech teachers through the TL RS Speech CW allocation category. Speech positions will be allocated to schools as needed, based upon individual student IEP mandates

 

Counseling

Schools will receive their allocation for guidance counselors, social workers and school psychologists through the TL RS Counseling CW allocation category. Counseling positions will be allocated to schools as needed, based upon individual student IEP mandates.

 

Occupational Therapy, Physical Therapy

Mandated services in these areas are provided to schools as needed, based upon individual student IEP mandates. Funding will be allocated through the TL RS OT CW and TL RS PT CW allocation categories.

 

Hearing and Vision Services

Mandated services in these areas are provided to schools as needed, based upon individual student IEP mandates.

 

Assistive Technology 

Resources to fund the purchase of specialized educational equipment and the cost to train staff and parents on the use of equipment will be provided as necessary per IEP mandate.  Funding will be allocated through the TL Specialized Equipment CW allocation category.

 

Bus Transportation Paraprofessionals

Resources to provide per session in order to provide Bus Transportation Paraprofessionals will be based on need per student IEP mandates. Funding will be allocated through the TL RS BUS PARAS CW allocation category.

 

Therapist OTPS

The TL RS Therapist OTPS CW allocation category provides funding to provide for the contractual Occupational Therapist and Physical Therapist supplies and equipment allocation as well as tuition reimbursement for Occupational and Physical Therapists.

 

PROGRAMMATIC ALLOCATIONS

Allocation rules associated with these programs will generally remain the same in FY 2018.

 

Parent Coordinator Allocation

Schools are allocated supplemental resources, from Central, to establish a parent coordinator position. The coordinator’s responsibilities include outreach to parents; encouragement of parent involvement in their children’s education; support of parent organizations within schools; responding to parent concerns and inquiries; and creation of a welcoming environment for parents.  This program will continue in FY 2018.  Please refer to SAM No.09 Parent Coordinator Allocation.

 

Download a copy of the School Allocation Memorandum No. 27, FY 2018

 

Attachment:

Table 1 – District 75 Citywide Special Education Programs Allocations

RJO: do

C:        Corinne Rello-Anselmi

Ketler Louissaint

Roberto E. Tillman