SCHOOL ALLOCATION MEMORANDUM NO. 35, FY 2018

 

DATE:

May 26, 2017

 

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Middle School and High School Arts Matters Funding

 

This allocation provides supplemental funding to schools, selected via application, to participate in Middle School and High School Arts Matter, which will allow schools to share part-time arts teacher personnel. Middle schools with one or fewer certified arts teachers and high schools with no certified arts teachers were invited to apply for the program in July 2014, May 2015, and May 2016.

 

This memorandum provides an overview of the funding that participating schools will receive in
FY 2018. Funds must be used to supplement arts programs and cannot be used as the sole funding source for new or existing arts teachers or arts programs. Central will support part of the cost of the teachers and provide substantial supports for the school and new teachers of the arts.

 

Personnel Costs

Pairs of schools share up to two itinerant teachers in two different art forms (dance, music, theater or visual arts). For schools entering the second year of supports, Central will assume 50% of the personnel cost for each itinerant teacher with the remaining 50% to be paid by the school pair (0.25 FTE per teacher at each school).

 

Position

School A

School B

Central

Total

Teacher 1

0.25

0.25

0.5

1.0

Teacher 2

0.25

0.25

0.5

1.0

Total

0.50

0.50

1.0

2.0

 

Schools entering the third year of supports will receive an additional year of salary offset at 0.125 FTE per teacher per school (with the remaining 0.375 to be paid by each partnering school). This additional salary offset support is for schools that started in the 2015-2016 school year and scaffolds to full school budget ownership of the itinerant arts teacher(s) in the 2018-2019 school year.

 

Position

School A

School B

Central

Total

Teacher 1

0.375

0.375

0.25

1.0

Teacher 2

0.375

0.375

0.25

1.0

Total

0.750

0.750

0.50

2.0

 

Participating schools set aside funds in Galaxy to cover 0.25 FTE (0.375 for schools that started in the 2015-2016 school year) cost for each of the itinerant teachers at their school’s average salary in the set aside titled “MS Arts Matters Set Aside” or “HS Arts Matters Set Aside”. The set aside was scheduled in the following allocation categories:

·         TL Fair Student Funding/TL Fair Student Funding HS

·         TL FSF Legacy Teacher Supplement/TL FSF Legacy Teacher Supplement HS

·         TL Funds Over Formula/TL Funds Over Formula HS

 

Funds in the set aside should now be freed up so that the required arts teacher positions can be scheduled. Each school’s FSC budget liaison will work with the schools awarded funding to create positions in the itinerant table of organization utilizing this allocation and the set aside funds to accurately reflect each school’s portion of time and financial contribution for each teacher in the program (0.50 on each school’s TO).

 

Studio Stipend

An allotment of $1,200 is provided to each participating school for each participating arts teacher to be used for studio instructional supplies and materials to support the new arts program.

 

Partnership Stipend

An allotment of $2,500 is provided to each participating school for each participating arts teacher to be used for direct student services from arts and cultural organizations (performances, guest artists and/or residencies) that directly support the new arts program.

 

Participating schools have agreed to the following stipulations:

·         All participating schools must make a long-term commitment to this project and develop sustainable arts programs.

·         Together, school pairs assume 50% of the personnel costs in each of year 1 and year 2 and assume full cost of the hired teachers in year 3 of the program and beyond as outlined below. Each school assumes a total of 0.25 FTE per teacher for year 1 and year 2.

§  Cohort 1 (accepted summer 2014): School pairs assumed 50% of the personnel costs in each of year 1 (2014-2015) and year 2 (2015-2016), assumed 75% of the personnel costs in year 3 (2016-17), and will assume full cost of the hired teacher(s) this year (2017-2018) and beyond.

§  Cohort 2 (accepted summer 2015): School pairs assumed 50% of the personnel costs in each of year 1 (2015-2016) and year 2 (2016-2017), assume 75% of the personnel costs in year 3 (2017-2018), and will assume full cost of the hired teacher(s) in year 4 (2018-2019) and beyond.

§  Cohort 3 (accepted summer 2016): School pairs assumed 50% of the personnel costs in year 1 (2016-2017) and assume 50% of the personnel costs in year 2 (2017-2018), and will assume full cost of the hired teacher(s) in year 3 (2018-2019) and beyond.

·         School leaders are responsible for arriving at a schedule for the shared personnel within the structure of 2 days/week at one school and 3 days/week at the other school (switching the 3/2 split at the semester), within the parameters of the union contract, and determining which school will be the official timekeeping location for each individual.

·         School leaders must assure that an appropriate work space (classroom, studio or auditorium) is available for use by the arts teachers and programmed accordingly.

 

The funding provided by Central covering the remaining cost as well as the additional stipends will be allocated in the participating school’s budget in the TL Middle School Arts Matter Teachers”, “TL Middle School Arts Matter OTPS” orTL High School Arts Matter Teachers,TL High School Arts Matter OTPS” allocation categories.

 

Funding can be scheduled in the following titles:

·         Educational Consultants

·         Educational Software

·         Equipment – General

·         Supplies – General

·         Teacher – Regular Grades

·         Field Trip Expenses

·         Student Transportation

 

Please contact the Office of Arts and Special Projects for additional program information: MSArtsMatter@schools.nyc.gov or HSArtsMatter@schools.nyc.gov.

 

Download a copy of the School Allocation Memorandum No. 35, FY 2018

 

Attachment:

Table 1 – Middle School and High School Arts Matters Funding School Allocation Summary

Table 2 – Middle School and High School Arts Matters Funding Allocation Detail

 

RJO: df

C:        Phil Weinberg

Anna Commitante

Paul King

Alicia Dorsey

Jeffrey Trenton Price

Josiane Louis