SCHOOL ALLOCATION MEMORANDUM NO. 51, FY 2018

 

Revised 12-22-2017

DATE:

July 17, 2017

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

3-K for All Programs in District Schools and Pre-K Centers

 

This memorandum is being updated to provide additional support to schools serving 3-K and Pre-K for all students.

 

Additional Paraprofessional Support for Schools Serving Pre-K and 3-K for All Students

In addition to the prep-period coverage provided, schools rely on other staff in the building to support their coverage needs. The Division of Early Childhood Education (DECE) recognizes that schools without sufficient flexibility in their staffing model face challenges to provide the appropriate coverage.

To assist with coverage, an additional allocation of funding for one extra paraprofessional will be provided to each school identified as having a lack of flexibility in its non 3-K for All and Pre-K for All staffing structure. The additional funding allocated must be used to support staffing needs during 3-K for all teacher meal and prep times and paraprofessional meal times. The following criteria were used to identify these schools:

·         Schools must have a minimum of one 3-K for all class

·         Schools must have a minimum of 3 Pre-K and 3-K for all classes in total

·         Schools must have a ratio of 3-K and pre-K classes to total projected register greater than 0.007

 

Please note that the methodology for selecting schools may change in future years.

 

3-K for All initiative is described below:

 

The Division of Early Childhood Education (DECE) administers Pre-K programs for NYC students in district elementary schools, Pre-K Centers and New York City Early Education Centers (NYCEECs).   In its oversight of these programs and all related operations, DECE provides families access to high-quality early childhood options that prepare their children for academic success and the skills to lead a successful life. Working together with families and programs, DECE ensures that children are engaged, nurtured and supported with the tools needed to develop into independent learners and creative problem-solvers.

 

The 3-K for All initiative will profoundly change the lives of children and the trajectory of the New York City public school system for years to come.  The initiative is the most ambitious effort in U.S. history to provide free, full-day, high-quality early childhood education for every three-year-old regardless of family income.  This is part of a broader effort to create a continuum of early care and education programs for New York City children from birth to five years old.

 

This path to 3-K for All will begin with schools in District 7 (South Bronx) and District 23 (Brownsville). Expansion will continue in six additional districts by the fall of 2020, for a total of eight districts. The goal is to partner with state and federal leadership to bring 3-K to every community school district in New York City.

 

Funds supporting the implementation of FY 2018 3-K for All’s programs will be provided to district schools and Pre-K Centers in District 7 and District 23 only.

3-K for All services are defined as:

·         Full day classes of 6 hours, 20 minutes.

·         15 children served.

 

Important Note on Classroom Staff Hiring: Schools must ensure that a class is full (i.e. has 15 students) before opening additional classes, and should not hire staff for classes that have not

been opened. Questions and requests for support to confirm class counts can be directed to the appropriate Field Support Center.

 

Enrollment

All students participating in FY 2018 3-K programs must turn three years old between January 1, 2017 and December 31, 2017.  Children born in 2013 are ineligible and should apply for Pre-K (4 year olds).

 

General Allocation Details

The 3-K Model serves 15 general education children and supports a classroom teacher (required), an educational paraprofessional (required), and funding for other than personnel services (OTPS).  3-K classes must operate in a full-sized classroom.

 

In FY 2018, schools in District 7 and District 23 will also receive funding for:

·         Shared planning time for teachers and educational paraprofessionals

·         Absence coverage (8 days per teacher and educational paraprofessional)

·         $2,500 in OTPS per class (described later in this SAM)

·         $17,000 will be provided for startup furniture and materials for each new classroom

·         Prep period coverage (0.2 of teacher position for each full-day class).

·         Funding for prep period coverage may be applied to any cluster teacher that serves 3-K students[1]

 

In FY 2018, District 7 Pre-K Center will receive funding for:

·         Shared planning time for teachers and educational paraprofessionals

·         Prep and lunch coverage

·         Absence coverage (8 days per teacher and educational paraprofessional)

·         $2,500 in OTPS per class (described later in this SAM)

·         $17,000 will be provided for startup furniture and materials for each new classroom

·         $64,000 for out of classroom support

 

  District 7 Pre-K Center will serve both 3-K and Pre-K (4 year olds) students in the 2017-2018 School Year.  District 7 Pre-K Center will receive additional funding for prep and lunch coverage based on the total number of classes enrolled as indicated in the SAM No. 29 Pre-K Center, Table 4: Pre-K Center Teacher and Paraprofessional Coverage Model.

 

The titles below are currently not permissible under the 3-K funding:

·                        Assistant Principals

·                        Attendance Teacher

·                        Community Coordinator

·                        Family Worker

·                        Speech Teacher

 

However, if specific needs arise, Early Childhood Directors can work with their Field Support Center teams and the Division of Early Childhood to gain approval for exceptions if necessary.

 

Unlike the allocations provided under SAM No. 22 Pre-K for All in District Schools and SAM No. 29 Pre-K Centers, funds provided in this allocation memorandum do not include fringe.

 

OTPS Allocation per Classroom

Each 3-K for All classroom is allocated $2,500 for instructional materials and supplies, trips and family engagement activities which should support families’ skills and knowledge about what 3-K for All children learn. Please note that there is policy guidance around field trips.  While the funds are to be scheduled as follows, there is flexibility in the amount that is used based on each distinct object code.  Please connect with your Field Support Center with specific questions.

 

Object Code

Description of Item

Amount

100

Instructional materials and supplies, authentic assessment tools, cooking experiences

$1,000

400

Family engagement and family literacy activities

   $500

Per Session

Per Session coverage for professional development participation

   $1,000

 

Total

$2,500

 

Program Guidelines

The Pre-K for All Handbook and 3-K Addendum

The Pre-K for All Handbook for District Schools and Pre-K Centers and the accompanying 3K for All Addendum, which will be released in the Fall of 2017, will be a key resource intended to assist District Schools and Pre-K Centers by (1) clearly articulating pertinent policies specific to Pre-K (4-year olds) AND 3-K for All, (2) re-enforcing key New York City Department of Education (NYCDOE) policies that apply to pre-K students, and (3) highlighting operational guidance and promoting promising practices on a variety of topics as may be updated, amended, or supplemented from time to time.

 

Guidance included in the handbook and 3-K Handbook Addendum is a compilation of those policies included in the NYCDOE Chancellor’s Regulations, policies of the Division of Early Childhood Education (DECE), as well as the policies of other NYCDOE divisions (e.g. Office of School Health).

 

If you have questions about District School or Pre-K Center-K related policy, please refer first to the policy handbook.

 

Additional questions or concerns not addressed in the handbook should be referred to DECE at EarlyChildhoodPolicy@schools.nyc.gov.

 

Breakfast and Lunch

Programs must provide appropriate meals and snacks to ensure the nutritional needs of children are met. Meals and snacks shall be provided in an environment supportive of staff and children interaction, at an appropriate time, with sufficient time to eat and interact. Family-style meals in the classroom are typically most conducive to meeting these requirements. If you have questions regarding the instructional meals guidelines, please contact DECE at earlychildhoodpolicy@schools.nyc.gov.

 

The Office of School Food has included Pre-K Centers in the State Education Department (SED) grant for Universal School Meals (USM).  Through the duration of the USM program, each participating student must be counted at the point where meals are served for breakfast and lunch.

 

Daily meal accountability procedures still are required for the duration of the USM program and must be maintained from the first operational school day to the last to avoid potential financial liabilities.  For further guidance, please review Chancellor’s Regulations A-815 or connect with your on-site School Food Manager and District Supervisors.  If your staff have any questions please instruct them to contact School Food Eligibility Customer Information at (718) 707-4400.

 

Funding Sources

The 3-K for All program is supported by Local Tax Levy funding.

 

Collective bargaining is included in rates used for each of the components of the 3-K for All class model.  Funds should be scheduled in Galaxy using the allocation categories listed below:

 

Allocation Categories

TL 3-K for All

TL 3-K Pre-K Center

 

Please note that certain Pre-K funding cannot be used for 3 year olds because it is an SED grant. This SED grant only allows for the funding to be used on 4-year old (birth year 2013) related instruction, needs and support.

 

Allocation Categories Not Allowed

Universal PreK Quality Full-Day

Universal Pre-K Quality FD Centers

Universal PreK Quality FD Full-Day Plus

 

For any questions on this, please reach out to your FSC contact.

 

If you have questions about the program model for 3-K for All or use of the funds to support it, please contact your FSC Budget Director or visit our Early Childhood web site.

 

Download a copy of the School Allocation Memorandum No. 51, FY 2018

 

Attachments: 

Table 1 – District Schools & Pre-K Center Summary

Table 2 – District Schools & Pre-K Center Details

Table 3 – 3-K Model

RJO: bf

C:        Romie Barriere

Xanthe Jory

Carol Varikos

Lucas Koehler



[1] Schools are responsible for professional development (outside of what is provided by the DECE), family engagement, and additional OTPS needs. 600 object code series is not an allowable expense.