SCHOOL ALLOCATION MEMORANDUM NO. 56, FY 2018

 

Revised January 3, 2018

DATE:

July 20, 2017

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Student Mentoring Programs

 

This memorandum provides supplemental funding to selected schools offering the following mentoring and guidance programs:

·         Nine Squared (9x9)

·         NYC Mentoring

·         Peer to Peer Mentoring

 

NINE SQUARED (9X9)

Nine Squared (9x9) is a collaborative of school leaders, teachers, agency representatives, community-based organizations and other partners, focused on over-age middle school students. Funding supports one teaching position at each of four transfer high schools providing targeted academic intervention services to over-age eighth grade students in District 9. The goal is to leverage existing school and community resources and interagency coordination to provide over-age middle school students in District 9, support and a pathway for transitioning to 9th grade (high school).

 

Building on the program design and goals of the Nine Squared collaborative, the administration’s Young Men’s Initiative (YMI) has provided tax levy funding for targeted academic and youth development supports.

 

Background

Currently, 32% of over-age middle school students are in the Bronx.  District 9 ranks among the highest in numbers of over-age middle school students across the City.  The highest disparities of over-age middle school students are among black and Latino males.  As of 2015, in District 9, 18% of over-age middle school students are African American males compared to 14% of all 8th graders citywide and 37% percent of over-age middle school students are Latino males compared to 21% of all 8th graders citywide. Additionally, in District 9, both black and Latino students across genders are overrepresented in special education.

 

      The Department of Education (DOE) seeks to improve the academic outcomes of over-age middle school students in District 9 by creating robust academic intervention and social emotional supports for over-age middle school students to re-engage and get back on track.

 

 

Student Selection

      School leaders will invite 8-10 over-age students per grade or 24-30 schoolwide to participate on the basis of the following characteristics: 

·         Sixth, seventh and eighth-grade students that have a strong attendance record but nevertheless are at least one year over-age for their assigned grade.

·         The sixth and seventh graders will receive additional supports at the participating middle schools, whereas the eighth graders will be matched with participating transfer high schools for shared instruction.

 

Academic and Youth Development Supports

      Funds will be allocated in the allocation category TL YMI NINE SQUARED.

·         9x9 schools will provide participating students with intensive math and literacy interventions at their middle school.  This will include access to 10:1 Math & ELA remediation on Saturdays and afterschool.  This allocation funds per session for three teachers, one supervisor, and one education paraprofessional to work ten hours, each, per week.

·         For transfer high schools, this allocation funds two existing teachers to work one additional period per day pro rata and for one per session teacher to provide 15 weeks of tutoring afterschool for six hours per week.

·         For middle schools, this allocation funds instructional materials including the Great Leaps curriculum.

·         For both middle schools and transfer high schools, this allocation funds the procurement of  direct student services from community-based organizations. Schools are asked to identify CBOs that offer services built around the specific needs of over-age middle school students including one- on-one tutoring, youth development and mental health supports for students and families. The procurement of CBO services must be done in accordance with DOE procurement policy and procedures as well as standard operating procedures for OTPS purchases. The CBOs should be tasked with designating two or three staff members to collaborate with the school leaders on school-wide efforts to help students get back on track.

 

Questions about this allocation may be addressed to Kenyatte Reid, 212-374-6834 or kreid3@schools.nyc.gov.

 

NEW YORK CITY MENTORING PROGRAM

New York City Mentoring Program (NYCMP) connects high school students with responsible, volunteer mentors from local businesses, organizations, or associations to help youth navigate a variety of educational, social, and professional situations.

 

For FY 2018, NYCMP includes 600 students from 26 high schools, with each student mentee matched with an adult mentor. Examples of partner organizations providing volunteers to serve as mentors include law firms, financial institutions, entertainment companies, and alumni associations.

 

Mentors meet in person with their mentees four hours a month for the following purposes:

·         Assist mentees in graduating, planning for life after graduation, and enrolling in college.

·         Expose mentees to the world of work and equip them with skills for workplace success.

·         Help mentees understand the goal-making process by working together to set and achieve mutually agreed upon goals.

·         Create long-lasting, meaningful relationships that introduce mentees to new experiences.

 

Tax levy funding in the allocation category TL NYC MENTORING PS is intended to cover per session work by NYCMP school coordinators including recruiting and training mentees, obtaining parental consent, conducting mentee group meetings, matching pairs, communicating regularly with partner, organizing and chaperoning group mentoring activities, completing required reports, and attending city-wide coordinators’ meetings. Tax levy funding in the allocation category TL NYC MENTORING OTPS is intended to cover incidental expenses incurred by the school coordinators to support mentees such as the purchase of refreshments for mentee group meetings, appointment books, tickets for educational outings, and event supplies.

 

The PS and OTPS amounts have been determined based on the scope of the program at each school and prior year expenditure patterns. Schools are required to submit periodic reports to the Office of Safety and Youth Development (OSYD) including program attendance, activities and expenditures.

 

Payroll secretaries must confirm with OSYD’s mentoring team that the NYCMP school coordinators are current with all required submittals before processing per session timesheets.

 

In addition, private grant funds have been allocated to two specific schools via the Fund for Public Schools to support NYCMP.  These private grant funds are assigned in category FUNDS PUB SCHL XX – NYC MENTORING PROG.

 

Questions regarding NYCMP may be addressed to OSYD’s mentoring team at (718) 935-2389 or via email to Karen Velesaca at KVelesaca@schools.nyc.gov.

 

PEER-TO-PEER MENTORING PROGRAM (P2PMP)

In partnership with the YMI, the New York City Center for Economic Opportunity (CEO) and the Department of Education’s Expanded Success Initiative (ESI) are supporting existing peer-to-peer mentorship programs operating in New York City schools.

 

Goals of the P2PMP:

·         Promote positive changes in youths’ attitudes towards themselves, others, and their future

·         Support school transitions and/or new school environments

·         Increase high school attendance and graduation rates

·         Equip youth with leadership skills

 

In FY 2018, P2PMP will fund 11 high schools, with up to $20,000 per high school to strengthen and expand their existing peer-to-peer mentoring programs. This is a unique opportunity for “selected” schools to expand the quality and service size of their peer-to-peer programs to meet the needs of the students and the school community. The selected schools will be provided with additional resources to implement a college access curriculum into their peer-to-peer program with the support of YMI, CEO and ESI.

 

Participating Schools Agree To:

            1. Foster strong peer-to peer mentee and mentor relationships

a. Increase number of mentors served

b. Encourage mentors to be positive role models for mentees

c. Encourage Family/Caregiver involvement

            2. College Readiness

a. Implement the College Summit curriculum in fall 2017 by identifying four (4) seniors to serve as Peer Leaders and one (1) staff member to serve as a Faculty Advisor

b. Plan at least one extracurricular activity that will expose students to a college experience

            3. Support the mission of YMI and strengthen Peer-to-Peer mentoring

a. Sharing feedback about program components

b. Schools will also be expected to complete monthly narrative reports and participate in quarterly data tracking and future evaluations

 

Funds must be used to support the P2PMP described by schools in their grant applications. Funding may be used to cover all associated project expenses. All standard operating procedures and fiscal year deadlines for procurement with tax levy funds apply.

 

Funds should be scheduled using the allocation category TL PEER TO PEER MENTORING HS. Funding can be used to support the following:

·         Per session

·         Educational software

·         Library books

·         Printing costs

·         Educational consultants

·         Transportation of students

·         Supplies and materials

·         Professional services

 

Questions about this allocation memorandum may be addressed to Kenyatte Reid, 212-374-6834 or kreid3@schools.nyc.gov.

 

Download a copy of the School Allocation Memorandum No. 56, FY 2018

 

Attachment(s):

Table 1 – Student Mentoring Programs Allocation Summary

Table 2 – Student Mentoring Programs Nine Squared (9X9) Allocation

Table 3 – Student Mentoring Programs NYC Mentoring Allocation

Table 4 – Student Mentoring Programs Peer to Peer Mentoring Allocation

RJO: df

C:        Phil Weinberg

Andrea Soonachan

Camille Kinlock

Dan Aymar-Blair

Debbie Marcus

Debra Cohen

Jasmine Fernandez

Jose Acevedo

Karen Velesaca

Kenyatte Reid            

Lois Herrera   

Lori Mastromauro

Paul Forbes

Richard Haynes

Robert J. Weiner

Tinesha Ross

Tom Pendleton

Vanda Belusic-Vollor