SCHOOL ALLOCATION MEMORANDUM NO. 84, FY 2018

 

DATE:

September 12, 2017

 

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Screened Arts Program Supplemental Funding

 

This memorandum provides funding for supports for screened arts programs.

Screened Arts Audition Supplement

Supplemental funding is provided to secondary schools that screen students for arts programs prior to admission (refer to Table 1). Screening is done by audition, interview, and/or portfolio review at the individual school. Funding in this allocation must be used for out-of-school time personnel costs associated with the audition and screening process incurred during the 2017-2018 school year.

 

School allocations are based on eligible schools’ self-reported number of student auditions completed during the 2016-2017 school year. School eligibility was determined in conjunction with the Office of Enrollment, and is based on school descriptions of their admission procedures in the Directory of New York City Public High Schools and the Middle School Directories.

 

Eligible schools will receive funding for this program in the TL High School Screened Arts Program, TL Middle School Screened Arts Program or TL High School Screened Arts Program Supplement allocation categories. Funds may only be used for per session and per diem expenses for supervisors and teachers. Refer to Chancellor’s Regulation 175 (C-175) for per session instructions, including the process for approval of per session hours, and necessary documentation for payment for per session activities. Documentation must include timecards, time sheets, job posting and applications for the posting.

 

Any funds unspent as of February 1, 2018 should be unscheduled by the school and will be recouped by the Office of Arts and Special Projects.

 

Screened Arts Designation Planning

Funding is provided for planning purposes for high schools under consideration to potentially transition to the “Screened Arts Designation” in Fair Student Funding in future years (refer to Table 2).  Final determinations about funding status will be included in the FY 2019 initial allocation. In order to provide equitable access to high school screened arts programs, the Department of Education initiated a year-long process to review moving a select number of schools toward sequential arts programs aligned with the Regent’s Endorsed Diploma in the Arts. Schools were identified based on borough need for additional screened arts programs and the preliminary capacity of the school teams and principals to envision, create and staff rigorous sequential arts programs. School eligibility was determined in conjunction with the Office of Enrollment and based upon schools’ description of their admission procedures in the Directory of New York City Public High Schools and the Middle School Directories.

 

This allocation enables schools to conduct a full-year of planning to allow schools to demonstrate capacity, structures, and staffing to offer a full “Screened Arts Designation.” Funding is based on projected enrollment to support the schools in engaging in the year-long planning to deliver the following:

 

Support in the planning process will be provided by the Office of Enrollment, High School Superintendents, and Borough Arts Directors (Office of Arts and Special Projects). Direct supports for the planning and program creation will include Borough Arts Director consultancies and visits, mentor principal supports, and inter-visitations to existing screened arts high schools.

 

Schools will receive funding for this program under the allocation category TL HS Screened Arts Designation Planning.

 

Planning budgets must be approved by the Office of Arts and Special Projects.  Schools may use funds for the following:

Please refer to Chancellor’s Regulation 175 (C-175) for per session instructions, including the process for approval of per session hours, and necessary documentation for payment for per session activities. Documentation must include timecards, time sheets, job posting and applications for the posting.

 

Please contact the Office of Arts and Special Projects for additional information.

 

Download a copy of the School Allocation Memorandum No. 84, FY 2018

 

Attachment:

Table 1 – Screened Arts Program Supplemental Funding Allocation Summary

Table 2 – Audition Supplement Detail

Table 3 – Designation Planning Detail

RJO: ydr

C:        Phil Weinberg

Paul King

Anna Commitante      

Alicia Dorsey

Trenton Price

Josianne Louis