SCHOOL ALLOCATION MEMORANDUM NO. 87, FY 2018

 

Revised January 3, 2018

DATE:

October 5, 2017

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Arts Supplemental Funding Initiatives

 

This memorandum provides supplemental funding to schools to support high quality arts education across several distinct initiatives.  This memorandum also details the funding that participating schools will receive in 2017-2018.

 

SING!

SING, which began at Midwood High School in 1947, is a musical program where high school students write, cast, rehearse, and perform an original music revue. The program is designed to promote teamwork, creativity, student leadership abilities and school spirit, as well as student, family and community engagement.

 

High schools and campus sites were invited to apply for the program in June 2016. The schools selected were evaluated based on their proposed project’s alignment to the Blueprint for Teaching and Learning in the Arts, strategy to build school spirit and identity, and the extent and quality of interactivity between student, faculty, family and community.  School SING teams will receive training and mentoring for their productions from a veteran Department of Education SING Producer as well as on-site technical theater support from a designated arts and cultural partner.

 

This memorandum allocates $7,500 per school to participating schools in their second year of the program.

 

Funds may be used to offset per session and production costs for the schools productions. Schools will receive funding for this program under the TL SING allocation category.

 

Turnaround Arts

Four (4) middle and K-8 schools were selected to participate in the Turnaround Arts Initiative from the President’s Committee on the Arts and Humanities.  The four schools in this cohort are Renewal Schools in Brooklyn that have committed to the extensive school based planning and professional development to assure that the arts are part of the plan for school renewal and reform.  Funding from this allocation may only be used for direct costs associated with arts partnership and/or performance/museum attendance incurred during the 2017-2018 school year.  Partner selections must

involve the school-based Turnaround arts team and are subject to approval by the Local Turnaround Arts Director from the Office of Arts and Special Projects.

The four schools in this group were selected following spring 2015 interviews and site visits and in consultation with the associated District Superintendents.

 

Schools will receive funding for this program under the allocation category TL Turnaround Arts and the funding must be used to offset partnership and/or performance/museum attendance incurred during the 2017-2018 school year using partners who have a DOE contract and/or DOE vendor number as of October 1, 2017.  Documentation must include invoices from the partner organizations and associated DOE purchase orders.

 

Any funds unspent as of February 1, 2018 should be unscheduled by the school and will be recouped by the Office of Arts and Special Projects.

 

Please contact the Office of Arts and special Projects for additional information: ArtsAndSpecialProjects@schools.nyc.gov.

 

Broadway Junior Arts Supplement

This program provides supplemental per session funding to support second-year schools participating in the Shubert/MTI Broadway Junior Program.  This program brings musical theater into middle schools that are currently underserved in the arts and provides the training and materials necessary for schools to create and present a production to their school communities in spring 2018.  First-year schools will be selected through an open application process administered by Office of Arts and Special Projects in fall 2017.  The second-year schools were selected through an open application process in fall 2016 and have committed to continuing their participation in the program through this school year.

 

Funding must be used to offset per session and OTPS expenses for Broadway Junior program-related activities that occur during out-of-school time (i.e. rehearsals, teacher professional development workshops, production meetings, etc.)  Schools are expected to cover all other associated production expenses and per session hours as outlined in the program application.  Schools may not use funding to supplant previously allocated funds or as the sole funding source for this program.

 

Each of the 14 second-year participating schools will receive $2,500 in PS funding.  In addition, schools will receive a $2,500 allocation to cover associated OTPS expenses so they are able to purchase supplies for their programs. Funds are furnished to schools under the allocation categories TL Broadway Junior Arts Supplement, TL Broadway Junior Arts Supplement HS, and TL Broadway Junior Arts Supplement CW, TL Broadway Junior Arts Supplement OTPS, TL Broadway Junior Arts Supplement HS OTPS TL Broadway Junior Arts Supplement CW OTPS

 

Please contact Peter Avery, at PAvery@schools.nyc.gov for additional information.

 

Arts Studio

This program provides supplemental funding to schools for each full-time assigned teacher of the arts (elementary level) teaching the majority of their classes in the arts, or each full-time, certified and assigned teacher of the arts (secondary level) on staff,  teaching the majority of their classes in the arts. This funding is provided to offset the purchasing of studio materials to enhance teaching and learning in dance, music, theater, and visual arts.

 

Please note that this funding will begin to phase out beginning in FY 2019. Schools are encouraged to plan in advance how to fund these services from within their school budgets going forward.

 

The program benefits must be used to supplement present school funding for arts programs. Funds cannot be used as the sole funding source for arts studio materials or to supplant previously allocated funds.

 

Schools will receive $1,165 per eligible teacher. Eligible teachers meet the following criteria:

·         For elementary teachers, full-time assigned teachers who teach at least 50% of their assigned STARS classes in the arts.

·         For secondary teachers, full-time assigned teachers who teach at least 50% of their assigned STARS classes in the arts and who hold NYS certification in that arts content.

 

Additionally, eligible teachers must be on regular active status. To determine eligible teachers, data on teacher certification and assignments was obtained from the Division of Human Resources as of October 31, 2017. The data on teacher class assignments in STARS was obtained from the Office of Data Management as of October 31, 2017.

 

Funds are intended to enhance the quality of standards-based, Blueprint-aligned instruction in the arts studio. Therefore, decisions about purchases should be made jointly between the principal (or their designee) and each eligible arts teacher. Please be advised that arts teachers will be notified directly when school funds are allocated so that teachers and administrators can work collaboratively on a spending plan.

 

Schools will receive funding for this program under the allocation category TL Arts Studio, TL Arts Studio HS, and TL Arts Studio CW.

 

Funds can be used to support the following OTPS costs:

·         Instructional Supplies

·         Educational Software

·         Equipment – General (Note: Any audio/visual equipment purchased must be for instructional use in an arts classroom only)

 

All standard operating procedures and fiscal year deadlines for procurement with tax-levy funds apply.

All school expenditures are subject to review. A random-sample audit will be conducted. Selected schools will be asked to provide documentation of all expenditures made with this funding allocation along with a narrative describing how items were selected and how they are being used in the arts studio. The results of the audit will influence decisions regarding future school allocations.

 

Please contact the Office of Arts and Special Projects at ArtsAndSpecialProjects@schools.nyc.gov with the subject line “Arts Teacher Studio Funding” and your DBN along with the file number for the teacher, if you have any question. Due to the timing of the allocation and the pre-verification from DOE data sources, the Office of Arts and Special Projects is unable to grant any appeals for this funding.

 

Download a copy of the School Allocation Memorandum No. 87, FY 2018

 

Attachment:

Table 1 – Arts Supplemental Funding Initiatives Allocation Summary

Table 2 – SING! Allocation Detail

Table 3 – Turnaround Arts Allocation Detail

Table 4 – Broadway Junior Allocation Detail

Table 5 – Art Studio Allocation Detail

RJO: df

C:        Phil Weinberg

Anna Commitante

Paul King

Jeffrey Trenton Price

Josianne Louis

Alexa Fairchild

Peter Avery

Alicia Dorsey

Tinesha Ross