SCHOOL ALLOCATION MEMORANDUM NO. 88, FY 2018

 

Revised December 13, 2017

DATE:

October 19, 2017

 

TO:

Community Superintendents

 

High School Superintendents

 

Field Support Center Teams

 

School Principals

 

FROM:

Raymond J. Orlando, Chief Financial Officer

 

SUBJECT:

Bilingual Programs and ELL STEM Collaborative Initiative

 

This memorandum allocates funding to schools participating in the following programs:

·         New Dual Language Enrichment (DLE) programs

·         New Transitional Bilingual Education (TBE) programs

·         DLE Transition Pilot program

·         STEM Collaborative Initiative for ELLs

·         ELL Academy Pilot program

 

Program Descriptions:

Dual Language Enrichment Programs

This allocation will support DLE programs that offer students the opportunity to become bilingual, biliterate and bicultural while improving their academic ability.  Students in a dual language program will receive half of their instruction in their primary or home language, and the remainder of their instruction in the target language, English.  Students will learn to speak, read and write in two languages, and also learn about other cultures while developing strong self-esteem and diverse language skills.

 

Schools implementing a new DLE program during the school year 2017-2018 will receive an implementation grant of $20,000.

 

Transitional Bilingual Education Programs

This allocation will support TBE programs, which offer students of the same home language the opportunity to learn to speak, understand, read and write in English while continuing to learn academic content in their home language.  The students’ home language will be used to help them progress academically in all content areas while they acquire English.

 

Schools implementing a new TBE program during the school year 2017-2018 will receive an implementation grant of $10,000.

 

Strengthening Dual Language through Alignment within District 7

This allocation will support the development of comprehensive prioritized skills and resources for dual language programs. The program will seek to develop a comprehensive scope and sequence for students in the districts’ dual language program from grades 6 through 12 and provide for the acquisition of supplemental materials.  In addition, the program will support expanded-day programming for middle school DLE programs and parent engagement with a focus on how parents can best support their children in a dual language setting.

 

Schools implementing the DLE Transitional Pilot during the school year 2017-2018 will receive an implementation grant of $60,000.

 

STEM Collaborative Initiative for ELLs

This allocation will support schools that will implement interdisciplinary, project-based lessons and after-school programs geared towards motivating ELL students into STEM careers through exploratory and hands-on learning.  Participating schools will collaborate with renowned organizations in STEM to design programs that will prepare ELLs for jobs in the 21st century and enrich their linguistic skills.

 

Schools implementing the DELLSS STEM Collaborative Initiative during the school year 2017-2018 will receive an implementation grant totaling $5,000.

 

ELL Academy Pilot

This allocation will support schools launching a supplemental afterschool program designed for ELL students during the 2017-2018 academic year.  Pilot programs funded through this allocation must promote the academic oral language development of participating ELL students as a lever to advance reading and writing skills. Funded programs must provide direct Core Academic Language (CAL) speaking-skills support as well as individualized tutoring for core-content subject areas.

 

Schools implementing the ELL Academy Pilot during the school year 2017-2018 will receive an implementation grant totaling $14,248.

 

Program Protocol for DLE and TBE Programs

Schools meeting the ELL population requirements to open a bilingual program cannot close or reduce bilingual programs without approval from the Deputy Chancellor of the Division of English Language Learners and School Support.

 

o   Reduce is defined as a reduction of grades or classes in an existing bilingual program or not growing a grade level (e.g. K class becoming 1, with no entering K class). Closure is defined as the elimination of a bilingual program.

o   Schools cannot reduce or close an existing bilingual program without following the protocols and without receiving written approval from the executive director of the Division of English Language Learners and Student Support (DELLSS). Principals must proactively submit requests if they plan to reduce or close a program.

o   Circumstances when a principal can submit a request include, but are not limited to:

-          Shortage/lack of certified teachers

-          Low enrollment of students in the program

-          Lack of classroom space

 

Schools that receive approval to close the bilingual program funded with this allocation, must unschedule the funding provided through this allocation in Galaxy.  Allocations received by schools that will not launch a new program for the 2017-2018 school year will be withdrawn.

 

Program Protocol for STEM Collaborative Initiative

Participating schools were required to submit program proposals, which were approved by the Division of English Language Learners and Student Support (DELLSS). School allocations are summarized separately below.

 

Program Protocol for ELL Academy PILOT program

Schools that did not receive Title III LEP funding under SAM No. 31 and have a population of ELL students with a demonstrated need for oral language development were selected to pilot the program during the 2017-2018 school year.

 

Funding for DLE and TBE Programs

Upon receipt of these funds the schools must adhere to the approved program, NYSED state requirements regarding  the instructional and staffing requirements of a DLE or TBE program, collaborate with DELLSS, and attend (with an administrator and two other team members) professional development workshops held by the Division of English Language Learners and Student Support.

 

Please adhere to the following proposed budget categories and expenditures:

·         Supervisory- per session

·         Teachers – per session

·         Instructional materials

·         Printing costs

·         Textbooks

·         Consultant fees:

o   Professional services for children

o   Professional services for personnel

·         Parent Involvement

 

Additionally, we will engage in collaborative efforts to document the implementation of these plans/programs in accordance with both state and local regulations. As such, there are certain items we will plan to gather over the course of the year, which are aligned to a report detailing the expenditures incurred from your allocation. These items may include but are not limited to:

·         Agendas

·         PD Plan(s) and materials

·         Sign-in sheets

·         Curricular resources

·         Schedules

·         Program models

·         Family engagement materials

·         Copies of the purchase orders for the materials

 

Allocations will be placed in each school’s budget under the allocation categories Title III LEP Bilingual Programs.  Schools should schedule their allotments in accordance with their approved programs.

 

Please direct any questions regarding the program and/or funding to DELLSS@schools.nyc.gov.

 

Funding for STEM Collaborative Initiative

Upon receipt of these funds the school must adhere to the approved program, collaborate with DELLSS, and attend professional development workshops from the Division of English Language Learners and Teaching & Learning STEM Department.

 

Please adhere to the following proposed budget categories and expenditures:

·         Teachers – per session

·         Instructional materials

·         Equipment (no more than $1,800)

 

Additionally, we will engage in collaborative efforts to document the implementation of these programs in accordance with both state and local regulations. As such, there are certain items that will be gathered, over the course of the year, aligned to a report detailing the expenditures of the monies schools received. These items may include but are not limited to:

·         Agendas

·         PD Plan(s) and materials

·         Sign-in sheets

·         Curricular resources

·         Schedules

·         Lesson Plans

·         Student work samples

·         Copies of the purchase orders for the materials

The DELLSS central-based staff will visit participating schools to support the program implementation, evaluate program effectiveness and document best practices.

 

Please direct any questions regarding the program and/or funding to MCordero@schools.nyc.gov.

 

Funding for ELL Academy PILOT Program

Upon receipt of these funds the school must adhere to the program approved by the Division of English Language Learners.

 

Please adhere to the following proposed budget categories and expenditures:

·         Teachers – per session

·         Instructional materials and supplies

·         Textbooks

 

Additionally, we will engage in collaborative efforts to document the implementation of these programs. As such, there are certain items that will be gathered, over the course of the year, aligned to a report detailing the expenditures of the monies received. These items may include but are not limited to:

·         Agendas

·         Sign-in sheets

·         Curricular resources

·         Lesson Plans

·         Copies of the purchase orders for the materials

The DELLSS central-based staff will visit participating schools to support the program implementation, evaluate program effectiveness and document best practices.

 

Please direct any questions regarding the program and/or funding to YVasquezJohnson@schools.nyc.gov.

 

Allocations will be placed in each school’s budget under the allocation categories Title III LEP STEM.  Schools should schedule their allotments in accordance with their approved programs.

 

Download a copy of the School Allocation Memorandum No. 88, FY 2018

 

Attachment:

Table 1 – Bilingual Programs and ELL STEM Collaborative Initiative School Allocation Summary

RJO: pp

C:        Blanca Quinones

Cynthia Felix

David Pena

Ircania Stylianou

Jill Schimmel

Miguel Cordero

Milady Baez

Nadine Figaro

Noreen Ahern

Yalitza Vasquez-Johnson

ELL Compliance and Performance Specialists (ELL CPS)