Human Resources

Fingerprinting and Employee IDs


Please note: You may not come to the HR Connect Walk-in Center for fingerprinting unless you have completed all of your required forms online. No walk-ins will be accepted for fingerprinting. If you have not received an email to begin the pre-employment process, you must contact your employer.   

The HR Connect Walk-In Center and the Office of Personnel Investigation (OPI) are responsible for screening all new staff hired by the New York City Department of Education (DOE) to ensure the safety and well-being of students and staff. State education laws and DOE policy and practice mandate the taking of fingerprints as a prerequisite for licensure and/or employment. Particular attention is given to fingerprint results that reveal a criminal history. Click for important information regarding arrest and conviction information for both applicants and current employees.

IMPORTANT: Applicants must be fingerprinted to obtain employment with the New York City Department of Education. Cleared fingerprints do not guarantee employment with DOE or with a vendor providing services to the DOE. Cleared fingerprint results and eligibility for employment may change depending on the outcome of any investigations, as well as any arrests or changes in your DOE employment status that may have occurred after the date you were printed.


Fingerprinting
Fingerprinting services are available from the HR Connect Walk-In Center at 65 Court Street, Room 102, in Brooklyn between 9 a.m. and 5 p.m. However, applicants are strongly encouraged to report to the Walk-in Center by 4:30 p.m. (See below for alternative sites for fingerprinting.)

1. Fingerprinting process as described below for various titles: 

  • Teachers: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation.  
  • Student teachers: Once you are nominated in the PETS roster by your college or university, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with a government-issued photo identification (ex: driver’s license), your school ID, and fingerprint payment of $115.
  • Custodial cleaners: Once you are put into the PETS roster by a custodial engineer, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Print out the Fingerprint Referral Form and then come to the HR Connect Walk-in Center with a government-issued photo identification and the Fingerprint Referral form for fingerprinting.  
  • Vendors / Non-DOE external agency staff (including those affiliated with after-school programs, consultants, contractors; excludes therapists & nurse titles): Once you are nominated for a position in the PETS roster by your non-DOE external employer, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Print out the Fingerprint Referral Form and then come to the HR Connect Walk-in Center with Fingerprint Referral Form for fingerprinting.  
  • Contractual occupational therapists, physical therapists, and school nurses: Once you are nominated for a position in the PETS roster by your non-DOE external employer/ORCS (Office of Related &Contractual Services) hiring manager, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Print out the Fingerprint Referral Form and then come to the HR Connect Walk-in Center with Fingerprint Referral Form for fingerprinting.  
  • Volunteers: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Print out the Fingerprint Referral Form and then come to the HR Connect Walk-in Center with Fingerprint Referral Form for fingerprinting.  
  • Lab specialists:  Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation.
  • Substitute paraprofessionals: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation.
  • Substitute teachers: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation.
  • School secretaries and substitute school secretaries: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation.
  • Principals or assistant principals: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Then you must come to the HR Connect Walk-in Center with your original I-9 documentation that shows eligibility to work in the U.S. Please refer to the I-9 Eligibility Form for a complete list of acceptable documentation. 
  • GOPASS volunteers: Once you are nominated for a position, you will receive an email with instructions to log into the Applicant Gateway. You must complete and e-sign all required forms in Applicant Gateway. Print out the Fingerprint Referral Form and then come to the HR Connect Walk-in Center with Fingerprint Referral Form for fingerprinting.

2. Proper identification, including a completed I-9 form (if applicable.)

All applicants must provide a valid government-issued photo ID to be fingerprinted.  Applicants for positions that are payrolled by DOE must also provide additional identification in accordance with federal employment eligibility requirements via the Employment Eligibility Verification (I-9) form. Click to access the I-9 form for a list of acceptable identification.

3. Payment for processing fee

The cost for fingerprinting at the HR-Connect Walk-In Center is $115. Acceptable forms of payment are:

  • Money orders (payable to NYCDOE/DHRT).
  • Personal checks (payable to NYCDOE/DHRT).
  • Credit card (except American Express) or debit card with a logo.
  • Paycheck deduction. Payment can be deducted from your paycheck if you are an applicant who has been hired as a teacher. Substitutes cannot have their payment deferred.

You may not be required to provide the fee if you are on full public assistance, or if your program/employer has contracted with DOE to assume the cost of your fingerprinting.

Please be advised that we do not offer refunds for fingerprinting services, even if your job offer has been withdrawn or security clearance has been denied. Fingerprint results are retained in the DOE system for a period of five years, even if you are not employed by the DOE. If you receive another job offer within the five years, you will not be required to pay the fingerprinting fee again. If the person remains an active employee, their prints are kept on file for the duration of their employment.


Alternative Fingerprinting/Job Fairs
The DOE provides fingerprinting services at each Job Fair site for individuals who still need to meet the fingerprint requirement. If you are being printed offsite through an arrangement with your recruiter or vendor employer, the fee for fingerprint services is $135.

If you were previously fingerprinted on behalf of the New York State Education Department (for example, when being certified), you will not need to be refingerprinted if you are a teacher by submitting the OSPRA 103. Only teacher titles can submit the OSPRA 103. All other titles must be fingerprinted again, even if the employee was previously fingerprinted by the New York State Education Department. When submitting the OSPRA 103 form, the Fingerprint Referral Form and I-9 Form are also required, including a clear copy of each acceptable document that is used to show eligibility to work in the United States. Please note: Once the OSPRA 103 has been submitted and entered, additional fingerprinting at 65 Court Street for the person who submitted the OSPRA 103 is prohibited.  There is no charge for submitting an OSPRA 103.

Obtaining new Employee ID Cards
To obtain an employee ID card, you must have:

1. Clear fingerprint results posted in the DOE system (State and Federal).
2. A digital photo and signature retained in the DOE database after February 20, 2011.
3. Secured employment and be currently active on payroll with the NYCDOE.
4. An official letter of request from an authorized hiring NYCDOE employee to release an employee identification card to the bearer of the letter. The official letter must contain the employee’s full name, Social Security number, Current NYCDOE Title/Position, and Payroll or Location Code (including District).
5. A valid government-issued photo ID.

Note: All employees have 30 calendar days to obtain the requested ID from the date noted on their letter.


Replacement Employee ID Cards
For replacement of a lost, stolen, or mutilated employee ID card, which was originally issued after February 20, 2011, you must provide the HR Connect Walk-In Center with an official letter from your employer and a $10 fee (check or money order payable to NYCDOE/DHRT). This fee is waived if you provide a police report documenting a stolen ID card.

For replacement of a lost, stolen, or mutilated employee ID care which was originally issued prior to February 20, 2011, you will not incur a replacement fee.

There is no fee for replacement ID cards requested due to a name change, title change,  or work location change.