Directions

  1. Before submitting data using this form, complete the Excel version of the Payroll Tax Reporting Form (Form 941) which can be accessed from the VE Web site.
  2. Enter the data line-by-line into the corresponding fields on this online reporting form. WARNING: If you leave any of the items on this form blank, you will be redirected back to an empty form.
  3. Click the submit button at the bottom of the form.
  4. Save the file in a directory. Name the file: 941_FIRM NAME_month_year. If possible, save the file as a csv file.
  5. Email the file you have saved to veinbox@schools.nyc.gov. Indicate 941_month_year in the subject line.

Notes

Do not submit more than one 941 Form per month. All payroll data for the month should be reported in one 941 Form.

The data that you submit will be entered into a database that will be summarized and shared with the network twice a year — at the end of January and in early June.

If you have questions or need additional information, contact your state's central VE office.

Virtual Enterprises, International Online Payroll Tax Reporting Form (Form 941)

Email the file you're asked to save to veinbox@schools.nyc.gov

Firm Name

Beginning date of payroll

Ending date of payroll

# of employees on 12th day of the month

Line 2
Total wages

Line 3
Contributions to qualified pension plans

Line 4
Wages subject to federal income tax

Line 5C
Total federal income tax withheld

Line 6A
Taxable Social Security wages

Line 7C
Taxable Medicare wages

Line 6C
Social Security taxes withheld + employer's share

Line 7C
Medicare taxes withheld + employer's share

Line 8
Total of lines 5C, 6C and 7C

Line 9
Taxable state wages

Line 10
State tax withheld

Line 11
Local tax withheld

Line 15
Total of lines 8, 10 and 11