Reference Files and Forms

Accounting & Finance | Payroll | Taxation | Firm Financial Data

Accounting & Finance
The following guide contains all the forms necessary to complete your daily accounting transactions.
Task Action Required
Receive cash Enter amount received in the cash receipts and payments journal. Update accounts receivable record if the cash receipt is for payment of a sale made on account.
Pay cash Enter the amount paid in the cash receipts and payments journal. Update the accounts payable record if the cash payment is for a purchase made on account.
Send a purchase order Do not record this event into the accounting records.
Receive what you ordered If you receive merchandise inventory, update the inventory control record. If you receive an asset, update the asset log.
Receive an invoice Enter the purchase in the purchases journal and update the accounts payable record.
Receive a purchase order Prepare an invoice.
Prepare (and send) an invoice Enter the sale in the sales journal and update the accounts receivable record. Remember to submit your Sales Tax Form online once each quarter.
Ship merchandise to a customer Update the inventory control record.
Prepare payroll Use the payroll register to determine the amount of each employee's gross and net pay.

Record the amount of net pay paid to all employees in the cash receipts and payments journal.

Record the amount of payroll withholdings in the cash receipts and payments journal.

Prepare a 941 Form by the 15th day of the month following each month's payroll. Remember to submit the 941 Form online.

Record the payment of the payroll taxes in the cash receipts and payments journal.
Accounting Guide Guide for keeping financial records
Payroll