PAYROLL

Accounts Payable must record payroll transactions in QuickBooks. Have a copy of the payroll register on hand. 

1-Click on Vendors and scroll down to Enter Bills. 

2-Click on Vendor and scroll to Payroll.  In the Amount Due field make sure you have the correct amount of payment.

VERY IMPORTANT: In the Memo field you must write “Payroll” and the name of the employee getting paid. 

 3-Click on the Account field and a scroll button will appear. Choose Payroll Expenses. Then click Save and Close. 

 4-Now  go back to Vendors and click on Pay Bills.

5- Put today’s date in the Due On box. Highlight the payroll line and click on the small box that will make little check sign appear. Make sure the amount to pay is correct. In the Payment Account box make sure our checking account is chosen. Click on the Assign Check No. button. Then click Save and Close.   

6-Click on the “Automatically assign based…” button.   Click on OK .