SY24-25 PER SESSION VACANCY NOTICE # 1097: Teacher/Retired Teacher - HRSS Administrative and Staffing Specialist (HR School Support)

(CONTINGENT UPON FUNDING AVAILABILITY AND PROGRAMMATIC APPROVAL; this position is subject to budget approval and availability and may be withdrawn at any time)

 

POSITION:

Human Resources School Support Administrative and Staffing Specialist (approximate number of positions to be determined)

HR School Support

Division of Human Resources

 

LOCATION:

Office of HR School Support, 65 Court Street, 5^th Floor, Brooklyn, NY 11201, and occasional events conducted at various NYCPS school-based and administrative locations throughout the five boroughs

 

ELIGIBILITY REQUIREMENTS:

NYCPS Licensed and Appointed Teachers (Active or Retired)

 

SELECTION CRITERIA:

Preference will be given to applicants who fulfill one or more of the following criteria:

 

For substitute staffing duties:

• A minimum of 3 years of satisfactory service within the New York City Department of Education.
• Higher levels of English language demanded of raters of English Language proficiency.
• Ability to organize, administer and make presentations to large groups at staffing events.
• Advanced computer skills (Excel, PowerPoint, Word, Outlook) necessary to generate event rosters, event summary reports, computer-based presentations, etc.
• Experience in organizing, supervising, and administering events for assessing and/or processing candidates for pedagogical positions
• Experience using the various DOE-HR computer systems (e.g., NYCAPS, GALAXY, EIS) to review and update candidate data

 

For paraprofessional certification duties:

• Experience of responsibility for developing and administering programs for the professional development of pedagogues
• Advanced computer skills (Excel, Word, Outlook) necessary to generate aggregate reports, computer-based presentations, and regenerate, manipulate or reformat data to be compatible with various vendor systems
• Excellent written and oral communication skills, and telephone skills
• Experience in using the various DOE-HR computer systems to review and update candidate data (e.g., SHM, NYCAPS, GALAXY, and EIS)

 

DUTIES/RESPONSIBILITIES:

HRSS Administrative and Staffing Specialists will be expected to perform many of the following duties related to:

 

Substitute staffing:

• When adequate fulltime staff are unavailable (e.g., after business hours, during special events), supervise and/or conduct assessment and processing events that involve making presentations, administering, and evaluating assessments for English proficiency (both written and oral), and reviewing and updating candidate data into existing HR computer systems.
• Assist staff, on an as-needed basis, with tasks that include, but are not limited to, the following:

• Preparation of materials for Substitute Teacher and Substitute Paraprofessional events
• Coordination of events, which include conducting plenary sessions, processing paperwork, assessing candidates’ English proficiency, data entry, etc.
• Reviewing, documenting, and updating candidate information into various databases
• Communication of information to candidates about State and City requirements for staffing, certification, and continued employment.
• Assistance with the in-person and telephone inquiries of candidates
• Evaluation college transcripts of applicants to determine acceptability of course work, as per NYSED requirements.
• Evaluation of written essays of candidates
• Development of assessments

 

Paraprofessional certification:

• Use the DOE’s SHM, NYCAPS, GALAXY, and EIS systems to track the Continued Employment Eligibility of the 25,000 Fulltime Paraprofessionals.  Specifically, review and update their current Employment, Certification, and Continued Employment Eligibility (CEE) Milestone completion status.
• Use NYSED’s TEACH Online system to review paraprofessionals’ college credit, certification level and work history status.
• Provide information to paraprofessionals about State and City requirements, assistance available, and completion deadlines.
• Staff the Paraprofessional Milestone Hotline during after-school hours and provide information on certification and continued employment.
• Meet with and advise individual paraprofessionals and track their progress through milestone completion.
• Respond to individual paraprofessionals’ communications using the DOE’s dedicated Outlook e-mail address.
• Evaluate college transcripts to determine acceptability of college credits submitted.
• Validate the 1-year of post certification service completion of paraprofessionals and update both the DOE & NYSED-TEACH computer systems.
• Assist in the development of email communications and telephone scripts for the notification of CEE milestones, completion status and deadlines
• Coordinate and make presentations at events to impart information on CEE to paraprofessionals.
• Liaise, on behalf of individual paraprofessionals, with NYSED to expedite stalled applications.
• Liaise with DOE systems’ staff to rectify any system errors.
• Assist with the general in-person, email and telephone inquiries of all paraprofessionals

 

WORK SCHEDULE:

Outside school hours (including occasional weekends) during the 2024-2025 school year, subject to the demand for events, the selected pool will be offered opportunities to serve, based upon frequency of need for the specific duties listed above. Although every effort will be made to offer assignments on a fair and rotational basis, priority will be given to those who have a flexible schedule, can be available with short notice, and demonstrate versatile skills.

• Only retirees are permitted to serve during school hours. Others must be able to begin work no later than 4:00 PM on school days and be available to work during the summer break and school recess breaks.
• All hours are subject to budget availability. We do not expect to issue a waiver above 400 hours for the 2024-2025 per session year.

 

Hours up to, but not limited to the approximate number of hours listed. Additional hours may be granted upon the approval of the hiring manager.

 

SALARY:

Per Session rates as per the relevant union/organization of the advertised title (Collective Bargaining Agreement). Contingent upon funding availability and programmatic approval.

 

APPLICATION INSTRUCTIONS:

E-mail resume, application Form OP-175 (Available in schools and DHR website), and a copy of your Department of Education license on or before June 30, 2024 to KMamaka@schools.nyc.gov. Please include: “HRSS Administrative and Staffing Specialist” in the subject line.

 

 

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please e-mail KMamaka@schools.nyc.gov

 

 

Please visit the New York City Department of Education website for more information on per session opportunities: https://www.schools.nyc.gov/careers/other-jobs-in-schools/per-session-jobs