SY24-25 PER SESSION VACANCY NOTICE # 1502: School Secretary - After School Tutoring Academy ASTA (District 79 Alternative Schools and Programs)

(CONTINGENT UPON FUNDING AVAILABILITY AND PROGRAMMATIC APPROVAL; this position is subject to budget approval and availability and may be withdrawn at any time)

 

POSITION:

School Secretary for After School

After School Tutoring Academy ASTA

NUMBER OF POSITIONS (Approximately 1)

(no less than, but not limited to 1 position)

District 79, Alternative Schools and Programs

 

LOCATION:

District 79, Alternative Schools and Programs

District Office

4360 Broadway, 4th Floor

New York, New York 10033

 

ELIGIBILITY REQUIREMENTS:

Preference will be given to licensed NYC Department of Education Secretary who demonstrate knowledge and application of effective practices in pedagogic per session payroll.  Satisfactory performance “At least three (3) years from 9-2021 through 9-2024 of satisfactory experience within the NYCDOE.”

 

SELECTION CRITERIA:

1. Satisfactory performance “At least three (3) years from 9-2021 through 9-2024 of satisfactory experience within the NYCDOE.”

2. Satisfactory records of attendance and punctuality

3. Ability to maintain accurate payroll and timesheet records

4. Knowledge of office procedures

5. Demonstrate knowledge of the ATS system preferred, including access to student information and scanning procedures, i.e. test scores, biographical data, attendance and special reports

6. Other criteria that the individual district may require in accordance with the UFT collective Bargaining Agreement

7. Basic skills in Microsoft Word, Excel, Power-point, and Outlook

 

DUTIES/RESPONSIBILITIES:

1. Prepare and maintain payroll records of teachers and supervisors who participate in the Per Session ASTA.

2. Provide secretarial support to District 79’s Director of After School Tutoring Program.

3. Process per session payment of teachers and supervisors, including but not limited to contacting ASTA staff of submission of timesheets in a timely manner.

4. Alert the Director of ASTA when per session bulk job is running low on funds.

5. Plan and facilitate the collection of timesheets and distribution of paychecks.

6. Track and maintain the number of per session hours of staff for purposes of CAR accruals.

7. Review, scan, and file attendance records of staff.

8. Review, scan, and file student enrollment and attendance documents.

9. Use ATS to obtain student information.

10. Purchase supplies as needed for the After School Tutoring Program and maintain proper records, invoices, packing slips and an inventory record of items purchases.

11. Other secretarial duties as needed

 

WORK SCHEDULE:

After School: 2 ½ hours a day, two days per week, Monday-Thursday (not to exceed 150 hours per position.)                                                   

Hours Vary 3:30pm-6:00pm, 3:45pm-6:15pm or 4:00pm-6:30pm. All applicants must be available for the full calendar of the program.

Hours up to, but not limited to the approximate number of hours listed. Additional hours may be granted upon the approval of the hiring manager.

 

SALARY:

Per Session rates as per the relevant union/organization of the advertised title (Collective Bargaining Agreement). Contingent upon funding availability and programmatic approval.

 

APPLICATION INSTRUCTIONS:

Send application: OP 175, copy of resume and cover letter by 8-15-2024 to: jindart@schools.nyc.gov 

 

 

PLEASE INCLUDE THE ABOVE CIRCULAR NUMBER ON YOUR APPLICATION

 

If you have any questions about this activity, please e-mail jindart@schools.nyc.gov

 

Please visit the New York City Department of Education website for more information on per session opportunities: https://www.schools.nyc.gov/careers/other-jobs-in-schools/per-session-jobs